Indian Army Windows & Fanless Laptop Tender East Siang Arunachal Pradesh 2026 - OEM Compliance &ATP Terms
Bid Publish Date
12-Oct-2026, 7:11 pm
Bid End Date
23-Oct-2026, 8:00 pm
Location
Progress
Tender Overview
The Indian Army invites bids for Windows and fanless laptops to be supplied to East Siang, Arunachal Pradesh. The scope is limited to the supply of goods, with potential quantity adjustments up to a 25% increase during contract execution. Vendors must ensure original genuine Windows and Office keys, non-pirated software, and activation at buyer site. Imported products require an OEM with a registered Indian office for after-sales support. The ATP procedure must be conducted within 48 hours of handing over the laptop. This procurement emphasizes OEM compliance and on-site ATP readiness.
- Organization: Indian Army (Department of Military Affairs)
- Location: East Siang, Arunachal Pradesh (791102)
- Category: Windows Laptop, Fanless Laptop
- Delivery & Quantity: 25% quantity variation rights; delivery schedule aligned with contract terms; ATP within 48 hours post handover
- Key Differentiator: Mandatory original Windows/Office keys; no piracy; on-site activation; Indian OEM support for imported products
- Unique Clause: Optional quantity extension during contract at contracted rates; minimum delivery time considerations apply
Technical Specifications & Requirements
- Product Names: Windows laptops; fanless models as per buyer preference
- OEM/Support: Imported items require Indian-registered OEM for after-sales service; certificate to be submitted
- Software: Original Windows and Office keys; no pirated software; active software at buyer presence
- ATP: Timing of 48 hours after laptop handover at buyer location; buyer representative must witness activation
- Delivery: Goods-only scope; delivery terms synchronized with contract; option to extend delivery period for increased quantity
- Compliance: Ensure non-pirated licensing and on-site activation capability
Terms, Conditions & Eligibility
- EMD/TS: Not specified in data; ensure readiness for standard EMD as per tender rules
- Delivery Timeline: ATP within 48 hours post handover; delivery period as per contract
- Payment Terms: Not specified; standard government terms may apply
- Documentation: OEM authorization; proof of Indian registered OEM for imported items; Windows/Office key authenticity proofs
- Warranty/Support: Implied by OEM support requirement; not explicitly stated
- Quantity Flexibility: 25% increase/decrease possible during implementation at contracted rates
Key Specifications
-
Product category: Windows laptop, fanless laptop
-
Quantity: ±25% variation allowed during contract
-
EMD/estimated value: Not specified in data
-
Standards/_certifications: Not explicitly specified
-
Warranty: Not explicitly specified; relies on OEM
-
Delivery: Goods-only scope; ATP within 48 hours
-
OEM: Imported products require India-registered OEM for after-sales service
Terms & Conditions
-
Quantity variation up to 25% during contract
-
ATP procedure to be completed within 48 hours
-
Original Windows and Office keys mandatory; no piracy
-
Imported laptops require Indian OEM for after-sales service
-
Delivery of goods only; subject to contract terms
Important Clauses
Payment Terms
Not specified in data; expect standard government terms to apply
Delivery Schedule
Delivery period governed by contract; option to extend for increased quantity with minimum 30 days if original period exceeds 30 days
Penalties/Liquidated Damages
Not explicitly specified; refer to standard government LD clauses in procurement terms
Bidder Eligibility
-
Experience in supplying Windows or laptop devices to government or defence entities
-
Demonstrated OEM authorization for Windows and Office keys
-
Ability to activate Windows/Office on-site at buyer location within ATP window
Tender Data
Bid Details
Quantity
4
Category
WINDOWS LAPTOP
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
WINDOWS LAPTOP , FANLESS LAPTOP
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
East Siang
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | East Siang | East Siang | - | - | 2 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-10024089.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates (similar laptop supply experience)
Financial statements (as applicable)
EMD document (as per tender rules, if applicable)
Technical bid documents
OEM authorization / proof of Indian OEM for imported items
Original genuine Windows and Office keys documentation
Certificate of Windows/Office activation process to be used at buyer site
Frequently Asked Questions
Key insights about ARUNACHAL PRADESH tender market
How to bid for Indian Army Windows laptop tender in East Siang Arunachal Pradesh 2026
Bidders must submit OEM authorization, GST, PAN, and experience certificates. Provide proof of Windows and Office license genuineness, and demonstrate on-site activation readiness. Ensure readiness for 25% quantity variation and comply with ATP requirement of 48 hours after laptop handover at buyer site.
What documents are required for laptop procurement by Indian Army in Arunachal Pradesh
Required documents include GST registration, PAN, company financials, OEM authorization for Windows/Office keys, experience certificates for similar supply, technical bid, and proof of Indian OEM support for imported models, plus documentation proving activation capabilities on-site.
What are the technical specifications for Windows and fanless laptops in this tender
Tender specifies Windows laptops and fanless variants; exact model numbers not provided. Emphasizes original Windows/Office keys, non-pirated software, and on-site activation by buyer rep. Imported models require India-registered OEM for after-sales service; ATP within 48 hours.
When is the ATP procedure for laptop delivery required by buyer
ATP procedure must be completed within 48 hours after handing over the laptop at the buyer location, with the buyer representative present to witness activation and software readiness.
What is the quantity variation allowed in this laptop tender
The purchaser reserves the right to increase or decrease the quantity by up to 25% of the bid quantity at contract placement and during the currency of the contract at contracted rates, with delivery timing adjustments.
Are there specific warranty or support requirements for laptops in this bid
Warranty details are not explicitly stated in the data; however, OEM support is required for imported models via an India-registered OEM. Expect standard manufacturer warranty terms to apply and potential on-site support obligations.
What are the key compliance requirements for software licensing in this tender
Bidders must provide original genuine Windows and Office keys and ensure software is activated on-site by a buyer representative. Pirated software is strictly prohibited, and activation must occur at the buyer location as part of ATP.
How to ensure OEM authorization for imported laptops in this procurement
Submit OEM authorization proving a registered Indian office for after-sales service. If importing, provide documentation of Indian after-sales support capability and a certificate confirming the presence of an India-based OEM for service and warranty obligations.