Deputy Director Of Education Kozhikode Laptop & Multifunction Machine Tender Kerala 2025 - OEM/GeM Ready Procurement
Progress
Key Highlights
- • Kerala-based OEM/Authorized partner requirement with MAF submission
- • Mandatory GeM Silver certificate and 4.5+ GeM star rating
- • Service centre must be functional within consignee district of Kerala
- • GST registration proof and 5 Crore+ GEM turnover requirement
- • Vendor must have prior supply & installation experience for similar items
- • Local office registration in Kerala and GST compliance prioritized
- • No BOQ items published; emphasis on OEM capability and local support
Tender Overview
The procurement is issued by the Deputy Director Of Education Kozhikode under the General Education Department Kerala for Entry and Mid Level Laptop - Notebook (Q2) and a Multifunction Machine MFM (V2) (Q2). While the BOQ shows zero items, the scope centers on supply, installation, and regional support for these devices in Kerala. Key differentiators include an OEM/authorized partner requirement, Kerala registered office, and a mandatory GST certificate. The tender emphasizes local service readiness, with a functional service centre in the consignee district and a MAF from the OEM. Bidders must meet GeM-specific prerequisites (Silver certificate, no blacklisting) and demonstrate substantial business capacity (minimum ₹5 Crores annual GEM turnover) to participate. The opportunity targets technology procurement for educational institutions, with a preference for vendors connected to Kerala operations and proven installation capabilities.
Technical Specifications & Requirements
- Product categories: Laptops/Notebooks (Q2) and Multifunction Printer/Scanner (MFM, V2) with typical office-class specs.
- Mandatory OEM affiliation or authorized partner status with a valid Manufacturers Authorization Form (MAF).
- Location-specific: Kerala registered office and a local service centre with verifiable address.
- GeM compliance: Silver certificate required and 5+ year clean bidders history; not blacklisted in GeM.
- Financial: minimum ₹5 Crores annual GEM business proof; GST registration mandatory.
- Additional items: likely standard laptop specs (processor, RAM, storage, OS pre-loaded) and MFM capabilities (duplex printing, scanning, paper handling).
- Submissions: OEM authorization, service center proof, GST, and GeM rating screenshots.
- Standards: industry-standard compliance implied (IS/ISO as applicable in procurement).
Terms, Conditions & Eligibility
- EMD/Performance: Not explicitly stated; bidders must meet GEM-based and financial thresholds.
- Experience: Demonstrated supply and installation experience for similar items; attach work orders.
- Delivery & Service: Local service centre in consignees district; OEM/MAF required.
- GeM Requirements: Silver certificate; not blacklisted in GeM for the last 5 years; 4.5+ GeM star rating.
- Documentation: GST certificate, PAN, business proof, MAF, address proofs, and proof of turnover.
- Preferred Origin: Bidders from Kerala favored; out-of-state entities discouraged.
Key Specifications
-
Product category: Entry/Mid level laptops and Multifunction Machine (MFM) V2
-
OEM or Authorized Partner with MAF attached
-
Kerala-based registered office + local service centre
-
GST registration and GeM Silver status with rating
-
Minimum annual GEM turnover: ₹5 Crores
-
Local installation and after-sales support in Kerala
Terms & Conditions
-
OEM registration via MAF and local service centre proof required
-
GeM Silver certification and 4.5+ GeM rating mandatory
-
Kerala-based bidder preference; non-Kerala bidders less favored
Important Clauses
OEM Authorization
Submit Manufacturer’s Authorization Form (MAF) specific to this tender; no generic authorizations accepted.
GeM Certification
Bidder must hold GeM Silver certificate and maintain a 4.5+ GeM star rating; provide screenshots.
Service Centre
Functional service centre in the consignee district; provide address proof and contact details.
Bidder Eligibility
-
Kerala-based registered office and GST registration
-
OEM affiliation or authorized partner with MAF
-
GeM Silver status with 4.5+ rating and no GeM blacklisting (past 5 years)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ADCOM SYSTEMS Under PMA | Make : acer Model : TravelLite TL14-52M | 01-11-2025 12:01:11 | |
| 2 | EXTREME I T SOLUTIONS Under PMA | Make : acer Model : TMP214-54 | 30-10-2025 19:50:09 | |
| 3 | RJ ENTERPRISES Under PMA | Make : acer Model : TravelLite TL14-52M | 03-11-2025 10:38:48 | |
| 4 | SOFTRONIX DIGITAL PRIVATE LIMITED Under PMA | Make : acer Model : TravelLite TL14-42 | 03-11-2025 12:27:24 | |
| 5 | VISWAS COMPUTERS Under PMA | Make : acer Model : TravelLite TL14-52M | 01-11-2025 14:50:37 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | EXTREME I T SOLUTIONS( MSE Social Category:General ) Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook,Multifunction Machine MFM (V2) | |
| L2 | RJ ENTERPRISES Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook,Multifunction Machine MFM (V2) |
Tender Data
Bid Details
Quantity
5
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , Multifunction Machine MFM (V2) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-8507950.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Certificate of bidder
Permanent Account Number (PAN)
Manufacturers Authorization Form (MAF) from OEM
Work orders/experience certificates for similar supply & installation
Proof of functional service centre in consignee district
GeM Silver certificate and GeM rating screenshot
Bidder self-declaration of no GeM blacklisting in last 5 years
Proof of minimum ₹5 Crores GEM turnover
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Entry Level |
| Processor | Processor Number | AMD Ryzen 3 5425U, Intel Core i3 - 1215U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In), 38.1 to 40.63 (15 In to 15.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for laptop and MFM tender in Kozhikode Kerala 2025
Bidders must have a Kerala-registered OEM or authorized partner with a Manufacturers Authorization Form, GST registration, GeM Silver status with 4.5+ rating, and proof of a ₹5 Crore GEM turnover. Provide work orders for relevant supply/installation and establish a local service centre in the consignee district. Include all required documents listed in terms.
What documents are required for Kerala education equipment tender
Submit GST certificate, PAN, OEM MAF, service centre proof in Kerala, experience/work orders for similar items, GeM rating screenshots, GeM Silver certificate, and turnover proof of ₹5 Crores or more. Include bidder declarations regarding GeM status and non-blacklisting.
What are the technical specifications expected for laptops and MFM in this tender
The tender targets entry/mid level laptops and MFM V2 with factory pre-loaded OS, RAM and storage as per standard office specs, and MFM features like duplex printing and scanning. OEM/MAF compliance, and Kerala service capability are essential; exact model numbers are determined during supplier selection.
What is the minimum turnover required to qualify for this bid
Bidder must demonstrate a GEM turnover of at least ₹5 Crores in the most recent financial year or cumulative period, supported by audited financial statements. This threshold ensures vendor capacity for supply and service commitments in Kerala.
What are the GeM compliance requirements for this procurement
Bidders must hold GeM Silver certificate, maintain a 4.5+ GeM star rating, and provide screenshots; applicants with past GeM blacklisting will be disqualified. These criteria ensure credibility and post-sale support within Kerala.
When will the Kerala education department evaluate OEM/partner bids
Evaluation follows GeM and Kerala procurement guidelines after submission of MAF and service centre proofs. While dates are not provided, ensure complete documentation, including GST, turnover proofs, and GeM credentials, to avoid rejection during technical and financial evaluation.
What is required for after-sales service in the Kerala district
A functional service centre in the consignee district with verifiable address is mandatory, plus OEM-authorized support. Provide service contacts, response time commitments, and spare part availability proofs to meet installation and maintenance obligations.
Are non-Kerala bidders allowed to participate in this tender
Bidders from outside Kerala are not preferred and may face additional scrutiny or disqualification. Preference is given to Kerala-registered entities with local service capabilities and compliant GeM status.