GEM

HPCL APFC Spare Parts Tender Visakh Refinery 12 Weeks Delivery SHREE M ELECTRIC APFC 2025

Bid Publish Date

25-Nov-2025, 11:13 am

Bid End Date

05-Dec-2025, 12:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue25-Nov-2025, 11:13 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

58

Category

TRANSFORMER,RSDL VLTG,11KV 3,50VA,CL1 AND 3P

Bid Type

Two Packet Bid

Categories 19

ELECTRICAL CONDENSER VOLTMETER VOLTAGE METERS CAPACITOR TIMER ELECTRICAL PRODUCTS SPACE HEATER APFC PANEL VOLT METER CONTACTORS FUSES SWITCHES AND RELAY APFC SWITCHING APPARATUS ELECTRICAL SUBSTATION HEATER STATIC CONVERTERS HIGH TENSION PANEL SUB STATION

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for the supply of spares for Shreem APFC equipment at the Visakh Refinery, Visakhapatnam, Andhra Pradesh. Scope covers SPARES for APFC including capacitors, relays, contactors, transformers, fuses, meters, and ancillary components to support APFC assemblies. The contract covers supply of goods only, with a total of 30 distinct items listed in the BOQ (items unspecified). Estimated value not disclosed; delivery is 12 weeks from LOA/PO. Bidders must submit OEM authorization from Shreem Electric Ltd or their authorized dealers. Emphasis on exact specifications and vendor authorization; delivery to HPCL warehouse is the stated term. The option clause allows quantity variation of up to ±25% during contract execution, with extended delivery time calculated per the formula specified in ATC. This tender targets qualified suppliers of spares with APFC/SHREE M ELECTRIC OEM backing.

Technical Specifications & Requirements

  • Scope of supply: Supply of spares for Shreem APFC as per tender; no service scope, items to be delivered to HPCL Visakh Refinery Warehouse.
  • Delivery period: within 12 weeks (84 days) from the date of GeM Contract/ LOA/ PO.
  • Key item categories likely included: capacitors (various KVAR ratings), relays (APFC), contactors, voltage transformers, fuses (HRC 11kV), meters (DGTL 3PH), and associated auxiliary components.
  • OEM constraint: Only Shree M Electric Ltd. or its authorized dealers may bid; submission of authorization certificate is mandatory.
  • Delivery terms: Price to include all cost components; delivery at HPCL Visakh Refinery Warehouse; invoices in consignee name with GSTIN of consignee.
  • ATC requirements: Vendor shall quote exactly as stated in specifications with no deviations; deters non-conforming submissions.

Terms, Conditions & Eligibility

  • Delivery timeframe: 12 weeks from LOA/PO; any extension governed by option clause of ±25% quantity, with minimum 30 days increment rules.
  • GST/PAN/EFT: Submit PAN, GSTIN, cancelled cheque, and EFT mandate; GST reimbursed per actuals or applicable rates (whichever is lower).
  • Payment terms: Not explicitly detailed; ensure price includes all components; invoicing aligned to consignee GSTIN.
  • Authorization: Mandatory OEM authorization from Shreem M Electric Ltd.; bids without valid authorization will be technically rejected.
  • Scope changes: The purchaser may increase or decrease quantity by up to 25% during contract and delivery periods as described.
  • Documentation: Ensure all bid documents are in order per ATC; GST and PAN compliance and bank details must be provided.
  • Quality/verification: Vendor must adhere to tender terms; deviation-free quotation of APFC spares is required.

Key Specifications

  • Product/service names: SPARES for Shreem APFC (capacitors, relays, contactors, voltage transformers, fuses, meters, APFC blocks)

  • Quantities/values: 30 items listed in BOQ; exact quantities not disclosed

  • EMD/estimated value: Not specified in data; delivery to HPCL Visakh Refinery Warehouse

  • Experience: Authorized OEM bids only; prior APFC spares supply experience preferred

  • Quality/standards: Must quote exactly as stated; no deviations from specifications

  • Delivery: 12 weeks from LOA/PO; price includes all costs

  • Warranty/assurance: Not explicitly stated; ensure OEM-backed parts and post-delivery support

Terms & Conditions

  • Option clause allows ±25% quantity variation with extended delivery time rules

  • OEM authorization mandatory from SHREE M ELECTRIC LTD or authorized dealers

  • Delivery to HPCL Visakh Refinery Warehouse within 12 weeks

  • GST, PAN, cancelled cheque, and EFT mandate required with bid

  • Invoices to be raised in consignee name with GSTIN of consignee

Important Clauses

Payment Terms

GST reimbursement as per actuals or applicable rates; payment terms not explicitly defined in data

Delivery Schedule

Delivery within 12 weeks from LOA/PO; option-based quantity adjustments with calculated extended time

Penalties/Liquidated Damages

Not explicitly detailed in provided data; adherence to ATC is required and rejection criteria apply for non-compliance

Bidder Eligibility

  • Authorized SHREE M ELECTRIC LTD. OEM authorization or dealer certificate

  • Experience in supplying APFC spares or related electrical components

  • GST registration and valid PAN card; bank mandate (EFT) for payments

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Bill of Quantities (BOQ) 30 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 TRANSFORMER,RSDL VLTG,11KV 3,50VA,CL1 AND 3P As per Specifications 1 each vnmpatrudu 84
2 CAPACITOR UNIT,171.56KVAR,7.43KV,SHREEM As per Specifications 3 each vnmpatrudu 84
3 CAPACITOR UNIT,1PH,214.46KVAR,7.43KV,APF As per Specifications 3 each vnmpatrudu 84
4 CAPACITOR UNIT,321.69KVAR,7.43KV,SHREEM As per Specifications 3 each vnmpatrudu 84
5 CAPACITOR UNIT,1PH,107.23KVAR,7.43KV,APF As per Specifications 3 each vnmpatrudu 84
6 VACUUM CONTACTOR,400A,10KA 1S,SHREEM As per Specifications 1 each vnmpatrudu 84
7 VOLTAGE TRANSFORMER,11KV 110V,50VA,KAPPA As per Specifications 1 each vnmpatrudu 84
8 TRANSFORMER,CRNT,1PH,475 1A,11KV,10VA As per Specifications 1 each vnmpatrudu 84
9 FUSE,HRC,HT,90A,12KV,CPCTR BNK PNL,APFC As per Specifications 3 each vnmpatrudu 84
10 FUSE,HRC,HT,125A,12KV,CPCTR BNK PNL,APFC As per Specifications 3 each vnmpatrudu 84
11 RC SURGE SUPPRESSOR,SHREEM,APFC,SHREEM As per Specifications 1 each vnmpatrudu 84
12 RELAY,APFC,SHREEM,APFC,SHREEM As per Specifications 1 each vnmpatrudu 84
13 VOLTMETER,DGTL,3PH,CL1,I P 110V,PNL,APFC As per Specifications 1 each vnmpatrudu 84
14 AMMETER,DGTL,CL1,1 5A, 110VDC,PNL,APFC As per Specifications 1 each vnmpatrudu 84
15 RELAY,AUX,2NO PLUS 2NC,110VDC,CPCTR BNK PNL As per Specifications 1 each vnmpatrudu 84
16 ADD-ON BLOCK,RLY,4NO,CPCTR BNK PNL,APFC As per Specifications 1 each vnmpatrudu 84
17 ADD-ON BLOCK,RLY,2NO PLUS 2NC,CPCTR BNK PNL As per Specifications 1 each vnmpatrudu 84
18 FUSE,EXTRNL EXPLSN,40A,CPCTR BNK PNL,APF As per Specifications 3 each vnmpatrudu 84
19 FUSE,EXTRNL EXPLSN,70A,CPCTR BNK PNL,APF As per Specifications 3 each vnmpatrudu 84
20 FUSE,EXTRNL EXPLSN,110A,CPCTR BNK PNL,AP As per Specifications 3 each vnmpatrudu 84
21 HRC FUSE,HT,45A,11KV,BSMN,APFC,SHREEM As per Specifications 3 each vnmpatrudu 84
22 HRC FUSE,HT,80A,11KV,BSMN,APFC,SHREEM As per Specifications 3 each vnmpatrudu 84
23 RELAY,AUX,4NO,110VDC,CPCTR BNK PNL,APFC As per Specifications 1 each vnmpatrudu 84
24 TIMER,PRGRMBL,L AND T,APFC,SHREEM As per Specifications 1 each vnmpatrudu 84
25 INSULATOR,POST,12KV,CPCTR BNK PNL,APFC As per Specifications 3 each vnmpatrudu 84
26 SWITCH,LMT,RLR,2NO PLUS 2NC,CPCTR BNK PNL,APF As per Specifications 1 each vnmpatrudu 84
27 MCB,DC,16A,2P,CPCTR BNK PNL,APFC As per Specifications 1 each vnmpatrudu 84
28 INSULATOR,EPXY,11KV,CPCTRBNK PNL,APFC As per Specifications 3 each vnmpatrudu 84
29 SPACE HEATER AND THRMST,GIRISH EGO,APFC,SHRM As per Specifications 1 each vnmpatrudu 84
30 CAPACITOR UNIT,1PH,160.8KVAR,7.3KV,SHREE As per Specifications 3 each vnmpatrudu 84

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

OEM authorization certificate from SHREE M ELECTRIC LTD or authorized dealer

6

Experience certificates in APFC spare parts supply

7

Technical bid documents confirming compliance with APFC spares specifications

8

Financial statements or turnover proof (as required by tender terms)

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for APFC spares tender in Visakh Refinery 2025

To bid, obtain OEM authorization from SHREE M ELECTRIC LTD or authorized dealers, submit PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure your offer matches exact APFC spare parts specifications and deliver to HPCL Visakh Refinery Warehouse within 12 weeks. Include OEM proof and complete bid documents.

What documents are required for Visakh APFC tender submission 2025

Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate, OEM authorization from SHREE M ELECTRIC LTD, experience certificates in APFC spares, technical bid confirming compliance, and financials if requested. Also include any standard compliance certificates and OEM warranties.

What is the delivery period for SHREE M APFC spares tender

Delivery must be completed within 12 weeks (84 days) from the LOA/PO date. If quantity increases under the option clause, extended time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

Which OEM is authorized to submit bids for SHREE M APFC spares

Only SHREE M ELECTRIC LTD. or their authorized dealers may bid. Vendors must submit valid authorization letters; bids without authorization will be technically rejected per ATC terms.

What are the GST terms for the Visakh APFC tender

GST will be reimbursed at actuals or applicable rates, whichever is lower, up to the quoted GST%; bidder must provide GSTIN and GST-related documents, with invoices in consignee name.

What delivery destination is specified for APFC spares

Delivery is to be made to HPCL Visakh Refinery Warehouse. Price terms state the bid price must include all costs; ensure packaging and freight to the refinery site are covered within the quoted price.

What happens if deviations are found in APFC spare bid

Vendors must quote exactly as stated; deviations from the specifications are not allowed. Offers with deviations risk technical rejection and loss of tender eligibility.

What are the key eligibility criteria for this APFC tender

Key criteria include OEM authorization from SHREE M ELECTRIC LTD, APFC spare supply experience, GST registration, PAN, and EFT mandate. The bidder should ensure compliance with the exact APFC spare part specifications.

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