East Coast Railway SUV Non-AC Taxi Hiring Tender Sambalpur 2026 with 36 Months Space for 01 Vehicle
Progress
Tender Overview
The organization is East Coast Railway, a department of Indian Railways, inviting bids for hiring 01 SUV-type non-AC vehicle (Maruti Suzuki XL6 / Kia Carens / Mahindra XUV 700) for Sr.DFM/SBP use. Scope covers 36 months of service with 24x7 outstation support, totaling up to 2400 Km and 720 hours of usage. Estimated project value is ₹2,374,200 with an EMD of ₹47,490. The supplier must maintain a local service office in the consignee state and ensure availability for 24x7 outstation requirements. Key differentiators include model flexibility within specified SUV options and a long-term service window. Unique terms include contract quantity/duration adjustments up to 50% at contract issue and post-award acceptance.
Technical Specifications & Requirements
- Vehicle type: SUV, Non-AC, 01 unit
- Models allowed: Maruti Suzuki XL6, Kia Carens, Mahindra XUV 700
- Service period: 36 months for Sr.DFM/SBP
- Outstation coverage: 24x7 with 2400 Km and 720 hours allocation
- EMD: ₹47,490; alternative through DD or equivalent per GeM terms
- Office requirement: Service provider must have an office in the state of the consignee (SAMBALPUR region cited)
- Eligibility: Completion of three similar contracts (exact phrasing in ATC) and submission of EMD or MSE certificate for exemption
- Delivery/Support: Agreement includes post-award submission of hard copies within specified days
Terms, Conditions & Eligibility
- EMD/Performance Security: ₹47,490; DD payable to FA AND CAO ECOR BBS, Sambalpur; hard copy required within 5 days post bid-end
- Payment terms: As per GeM terms; not explicitly stated in data but typically milestone-based with 30-day settlement
- Contract adjustments: 50% scope/duration variation allowed at contract issue; 50% more may be added with consent
- Experience: Completion of three similar contracts; MSE certificate may exempt EMD per GeM document
- Documentation: Upload all required certificates and documents; non-submission leads to rejection
- Office: Local service office in the consignee state required for bid validity
Key Specifications
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- Product category: SUV-type non-AC taxi
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- Quantity: 01 vehicle
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- Model options: Maruti Suzuki XL6, Kia Carens, Mahindra XUV 700
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- Contract duration: 36 months
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- Distance/usage: 2400 Km and 720 hours total allocation
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- Location: Sambalpur, Odisha (state-level service office required)
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- EMD: ₹47,490; payment via DD to FA AND CAO ECOR BBS
Terms & Conditions
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EMD amount fixed at ₹47,490 with DD submission or eligible exemption
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Contract term fixed at 36 months with 24x7 outstation service
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Quantity can be increased up to 50% at contract issue; post-award changes allowed within 50%
Important Clauses
Payment Terms
EMD shown as ₹47,490; DD payable to FA AND CAO ECOR BBS, Sambalpur; hard copy required within 5 days post bid end; post-award payment terms follow GeM standard
Delivery Schedule
Contract requires availability for 36 months with continuous service; specific daily/weekly scheduling not detailed in provided data
Penalties/Liquidated Damages
No explicit LD rate provided in data; anticipated per GeM/Govt terms but not specified here
Bidder Eligibility
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EMD payment or valid MSE certificate for exemption
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Completion of three similar SUV taxi/hire contracts
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Office presence in the consignee state (SAMBALPUR region) with documentary evidence
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
95 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Monthly Basis Cab & Taxi Hiring Services - SUV; 2400 Km x 720 hours; Outstation 24*7
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Delivery Locations
1
Delivery Cities
Sambalpur
Delivery Pincodes
768002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| SARAT KUMAR BUDA | 768002,Office of the Sr. Divisional Materials Manager, DRM office complex, Modipara, Dist- Sambalpur- 768002 | Sambalpur | Odisha | 768002 | 1 | - | Duration in Months for which service is required : 36 |
Authority Records
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Documents 7
GeM-Bidding-9977311.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for three similar SUV taxi/hire contracts
Financial statements demonstrating financial stability
EMD submission document (DD or online payment receipt) or valid MSE certificate
Technical bid documents and any OEM authorizations
Proof of service office in the state of the consignee (SAMBALPUR region)
Any certificates requested in the Terms and Conditions/ATC (e.g., dealership authorization)
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for East Coast Railway SUV taxi tender in Sambalpur 2026
Bidders must submit EMD of ₹47,490 (or valid MSE exemption) and provide three similar contract completions, along with GST, PAN, financials, and OEM authorizations. Include a service office proof in the Sambalpur region and vehicle model options (XL6, Carens, XUV700). Delivery terms align with 36-month contract.
What documents are required for bidding in Sambalpur SUV hire tender
Required documents include GST certificate, PAN, three similar contract experience certificates, financial statements, EMD submission proof (DD or online), OEM authorizations, service-office proof in the consignee state, and any ATC-compliant certificates mentioned in the tender.
What are the vehicle model options for the SUV taxi tender in Odisha
Eligible models are Maruti Suzuki XL6, Kia Carens, and Mahindra XUV 700. Only one SUV non-AC vehicle is required for the 36-month period, with 24x7 outstation support and a total allocation of 2400 Km and 720 hours.
What is the EMD amount for the East Coast Railway tender in Sambalpur
The EMD amount is ₹47,490. Bidders may submit a Demand Draft payable to FA AND CAO ECOR BBS, Sambalpur, or use the GeM online submission with DD copy uploaded; hard copies must reach within 5 days after bid end.
What are the key eligibility criteria for the East Coast Railway taxi tender
Key criteria include completion of three similar contracts, submission of EMD (or MSE exemption), GST and PAN, financial stability, OEM authorizations if applicable, and proof of a local service office in the Sambalpur region for bid validity and post-award service readiness.
What is the contract duration and scope for the East Coast Railway SUV hire
The contract runs for 36 months with 24x7 outstation support. The total allocation is 2400 Km and 720 hours. Quantity is fixed at 01 SUV non-AC vehicle, with flexibility to adjust up to 50% at contract issue or during award as per ATC terms.
Are there any specific delivery or payment milestones for the Sambalpur tender
Delivery terms follow standard GeM procedures; payment terms typically align with government tender norms, with consideration of delivery milestones and service readiness. The tender explicitly requires submission of scanned DD and hard copy delivery within 5-15 days after award as applicable.
What standards or certifications are required for the SUV hire tender
This tender specifies vehicle models and service terms but does not list explicit IS/ISO standards. Bidders should rely on general government procurement compliance, GST/PAN, and OEM authorizations where applicable, along with the EMD and experience criteria stated in the ATC.