Hindustan Petroleum Corporation Limited Ultrafloat Full Cover Tender Visakhapatnam Andhra Pradesh 2026
Bid Publish Date
01-Oct-2026, 2:21 pm
Bid End Date
12-Oct-2026, 3:00 pm
Location
Progress
Tender Overview
Organization: Hindustan Petroleum Corporation Limited. The tender seeks supply of Goods under the scope defined as MBC Ultrafloat full cover for delivery at Visakhapatnam, Andhra Pradesh 530001. The catalog of items is not listed in the BOQ (Total Items: 0), indicating a possible pre-defined or non-itemized requirement. The document highlights an option clause allowing quantity adjustments up to 25% of the bid quantity, with corresponding delivery extensions. GST considerations are noted, and bidders must handle GST at their own cost with reimbursement as per applicable rates. The bid entails a formal vendor-code creation process requiring specific supporting documents. The opportunity is geographically located in Visakhapatnam, stressing local procurement compliance and timely supply. Distinctive terms include the option-driven supply expansion and the need to adhere to bank-issued EFT mandates for invoicing and payment alignment with consignee GSTIN.
Technical Specifications & Requirements
- Scope of supply: Only supply of goods, no installation or services mentioned.
- Option clause: Purchaser may increase/decrease quantity up to 25% of bid quantity during contract and currency, with delivery time adjustments calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.
- GST handling: Bidder bears GST; reimbursement as per actuals or applicable rate, whichever is lower, up to quoted GST%.
- Invoicing rule: Invoice must be raised in the name of the Consignee with the Consignee GSTIN.
- Vendor-code & payments: Documents required for Vendor Code Creation include PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by Bank. Scope indicates only goods supply with no service components.
- BOQ status: No items listed in the BOQ; contractor should seek clarification if required.
Terms, Conditions & Eligibility
- EMD/Financials: No specific EMD amount provided in the data; ensure readiness for standard EMD as per HPCL terms.
- GST compliance: Bidder responsible for GST applicability; reimbursement capped to actuals or quoted rate.
- Documentation for bidding: Provide PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor-code creation prerequisites.
- Delivery & timelines: Delivery period linked to original delivery order; extension policy follows the 25% quantity option clause with minimum 30 days.
- Invoice & payment: Invoices must align with consignee GSTIN; payment terms to be as per HPCL terms in ATC.
- BOQ & scope clarity: No BOQ items; bidders should confirm exact product specifications and quantity if required by the purchaser.
Key Specifications
-
- Scope of supply: Only supply of Goods
-
- Quantity flexibility: Up to 25% increase/decrease in bid quantity
-
- Delivery extension formula: (Increased quantity / Original quantity) × Original delivery period, minimum 30 days
-
- GST handling: Bidder bears GST; reimbursement per actuals or applicable rate, whichever is lower
-
- Invoicing rule: Invoice in the name of Consignee with Consignee GSTIN
-
- Vendor-code prerequisites: PAN, GSTIN, Cancelled Cheque, EFT Mandate
-
- BOQ status: 0 items listed; confirms non-itemized scope or pre-defined requirement
Terms & Conditions
-
Option to adjust quantity up to 25% with corresponding delivery time adjustments
-
GST responsibility and reimbursement terms clearly allocated to bidder
-
Invoicing must align with consignee GSTIN and EFT mandate submission
-
Vendor-code creation requires PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate
Important Clauses
Payment Terms
GST to be handled by bidder; reimbursement at actuals or applicable rate, whichever is lower; invoicing to consignee GSTIN
Delivery Schedule
Delivery period calculated from last date of original delivery order; extended time for increased quantity follows (increased/original) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly specified in available data; implied adherence to HPCL ATC terms; bidders should seek clarity on LDs during bid
Bidder Eligibility
-
Compliance with bidder-code creation requirements (PAN, GSTIN, EFT Mandate, Cancelled Cheque)
-
Capability to supply goods with invoicing to consignee GSTIN
-
Ability to handle GST at bidder's cost and align with HPCL reimbursement terms
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
MBC Ultrafloat full cover
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
15
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manish Rajak | 530011,HPCL, Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 | Visakhapatanam | Andhra Pradesh | 530011 | 2 | 120 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9968645.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
GST invoice requirements documentation for consignee
Vendor Code Creation documents as per HPCL ATC
Any existing OEM authorizations if applicable
Financial statements or turnover proof if requested
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid in HPCL Visakhapatnam Ultrafloat tender 2026?
Bidders should prepare PAN, GSTIN, cancelled cheque, and EFT mandate; submit vendor-code creation documents and confirm goods-only supply scope. Ensure GST handling terms are understood and the 25% quantity option is accounted for in delivery planning and pricing.
What documents are required for HPCL goods supply bid in Visakhapatnam?
Required documents include PAN card, GSTIN, cancelled cheque, bank-certified EFT mandate, and vendor-code creation papers; ensure consignee GSTIN is reflected on invoices and align with ATC terms.
What is the delivery extension policy for HPCL Visakhapatnam tender?
Delivery extension follows the formula: (increased quantity / original quantity) × original delivery period, with a minimum of 30 days; quantity may be increased up to 25% during contract and currency.
What are the GST-related responsibilities for bidders in this tender?
Bidders must bear GST; reimbursement will be at actuals or applicable rate, whichever is lower, up to the quoted GST percentage; ensure invoicing matches consignee GSTIN.
What is the scope of supply for this HPCL tender in Visakhapatnam?
Scope explicitly states only the supply of goods, with no installation or services; confirm exact product specifications with HPCL if required before submission.
Are BOQ items listed for this Visakhapatnam tender 2026?
No BOQ items are listed in the current data; bidders should seek clarification on exact product quantities and specifications during bid submission.
What are the invoicing requirements for HPCL consignee tenders?
Invoices must be raised in the name of the Consignee and include the Consignee GSTIN; ensure EFT Mandate is active for timely payments as per ATC terms.
Where can bidders find the option clause affecting quantity in this tender?
The option clause allows up to 25% quantity variation at contract placement and during currency; delivery time scales with the formula and minimum 30 days.