Kheda Gujarat Sports Department Tentage Service Tender 2025 for Khel Mahakhumbha – ISI-grade Standards & MSE Preference

Tender Overview

The Gujarat Department of Sports, Youth and Cultural Activities in KHEDA, GUJARAT invites a lumpsum tender for comprehensive tentage services and related works for Khel Mahakhumbha under 9 Boys and 9 Girls Athletic competitions. The scope covers lighting, tent rentals, decoration, printing, photography, drinking water, and associated services as referenced in the attached scope of work. The Estimated Value is not disclosed; EMD is ₹24,000. A critical differentiator is the mandatory local service provider presence and a 25% quantity/duration variation permitted at contract issuance and post-award. The procurement emphasizes on-state service capability and compliance with state MSE preference policies.

Technical Specifications & Requirements

• EMD: ₹24,000 admissible via Demand Draft in favor of “District sports officer” payable at Kheda; scanned copy required with bid; hard copy due within 5 days of bid end/opening.
• Delivery/Service Scope: Tentage, lighting, decoration, printing, photography, drinking water, and related services for two under-9 categories across events; no BOQ provided.
• Contract Flexibility: Option clause allows up to 25% increase/decrease in quantity or duration at issue and post-award; bidders must accept revised terms.
• PBG/DSO DD: After award, DD in favor of District sports officer can substitute PBG; delivery of hard copy within 15 days.
• Site and Availability: Office of service provider must be located within the state; proof to be submitted; MSE/state preference applies.
• Certificates: Ensure all bid certificates and documents requested in ATC/Corrigendum are uploaded; non-compliance leads to rejection.

Terms, Conditions & Eligibility

• EMD/Performance: ₹24,000 EMD; DD payable at Kheda; upload proof with bid; hard copy delivery within 5 days post bid end.
• Local Presence: Service provider office must be in-state; documentary evidence required.
• Sub-contracting: No assignment or subcontracting without prior written consent; ultimate liability remains with the primary bidder.
• MSE Preference: State-level MSEs with valid Udyam registration receive purchase preference upon online credential validation.
• Health/Safety: Products must be non-toxic; toxic materials require MSDS if applicable; safety compliance emphasized.
• Documentation: Failure to submit required documents as per bid terms results in rejection; ATC documents to be viewed for specifics.