Gujarat Sports Youth and Cultural Activities Department Tentage Service Tender Kheda Gujarat 2025
N/a
KHEDA, GUJARAT
Posted:
27 December 2025
Closed:
6 January 2026
GEM
GEM
Kheda Gujarat Sports Department Tentage Service Tender 2025 for Khel Mahakhumbha – ISI-grade Standards & MSE Preference
Progress
Issue27-Dec-2025, 10:53 am
Technical01-May-2026, 5:24 pm
Financial
Award17-Jan-2026, 5:00 am
Quantity
2
Bid Type
Two Packet Bid
Categories
5
Tender Overview
The Gujarat Department of Sports, Youth and Cultural Activities in KHEDA, GUJARAT invites a lumpsum tender for comprehensive tentage services and related works for Khel Mahakhumbha under 9 Boys and 9 Girls Athletic competitions. The scope covers lighting, tent rentals, decoration, printing, photography, drinking water, and associated services as referenced in the attached scope of work. The Estimated Value is not disclosed; EMD is ₹24,000. A critical differentiator is the mandatory local service provider presence and a 25% quantity/duration variation permitted at contract issuance and post-award. The procurement emphasizes on-state service capability and compliance with state MSE preference policies.
Technical Specifications & Requirements
- EMD: ₹24,000 admissible via Demand Draft in favor of “District sports officer” payable at Kheda; scanned copy required with bid; hard copy due within 5 days of bid end/opening.
- Delivery/Service Scope: Tentage, lighting, decoration, printing, photography, drinking water, and related services for two under-9 categories across events; no BOQ provided.
- Contract Flexibility: Option clause allows up to 25% increase/decrease in quantity or duration at issue and post-award; bidders must accept revised terms.
- PBG/DSO DD: After award, DD in favor of District sports officer can substitute PBG; delivery of hard copy within 15 days.
- Site and Availability: Office of service provider must be located within the state; proof to be submitted; MSE/state preference applies.
- Certificates: Ensure all bid certificates and documents requested in ATC/Corrigendum are uploaded; non-compliance leads to rejection.
Terms, Conditions & Eligibility
- EMD/Performance: ₹24,000 EMD; DD payable at Kheda; upload proof with bid; hard copy delivery within 5 days post bid end.
- Local Presence: Service provider office must be in-state; documentary evidence required.
- Sub-contracting: No assignment or subcontracting without prior written consent; ultimate liability remains with the primary bidder.
- MSE Preference: State-level MSEs with valid Udyam registration receive purchase preference upon online credential validation.
- Health/Safety: Products must be non-toxic; toxic materials require MSDS if applicable; safety compliance emphasized.
- Documentation: Failure to submit required documents as per bid terms results in rejection; ATC documents to be viewed for specifics.
Key Specifications
-
- EMD amount: ₹24,000 via Account Payee Demand Draft in favor of District sports officer, payable at Kheda
-
- Delivery location: KHEDA district, GUJARAT, for Khel Mahakhumbha under-9 events
-
- Scope: Tentage, lighting, decoration, printing, photography, drinking water, and related services
-
- Contract variation: up to 25% quantity/duration change permitted
-
- Payment security: Post-award DD can substitute PBG; hard copy due within 15 days
-
- Service presence: Local Gujarat office required; documentary evidence to be submitted
Terms & Conditions
-
EMD ₹24,000 via DD; ensure submission with bid; hard copy within 5 days
-
25% quantity/duration variation allowed; bidder must accept revised terms
-
Local Gujarat service office required; proof to be submitted
-
No subcontracting without prior written consent; liability remains with bidder
-
State MSE purchase preference applies; valid Udyam registration needed
Important Clauses
Payment Terms
EMD of ₹24,000 via Demand Draft; post-award payment security may be substituted by a DD for PBG; hard copy delivery within 15 days after award
Delivery Schedule
Lumpsum tentage and services to be executed for Khel Mahakhumbha events; quantity/duration adjustments permitted up to 25%
Penalties/Liquidated Damages
Not specified in provided terms; non-compliance with scope and documentation could lead to bid rejection
Bidder Eligibility
-
Must have a Gujarat-based service presence with verifiable office
-
Not under liquidation or bankruptcy; provide an undertaking
-
Submit EMD₹ ₹24,000 via DD and comply with ATC requirements
Documents 8
GeM-Bidding-8766684.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Gujarat Sports Youth And Cultural Activities Department Tentage Service Tender 2025 - Volleyball Competitions Lighting, Tent Rentals, Decoration, Drinking Water
N/a
KHEDA, GUJARAT
Posted:
1 January 2026
Closed:
12 January 2026
GEM
Gujarat Sports Youth And Cultural Activities Department Tentage & Event Services Tender NAVSARI 2026 - UNAI UTSAV 2025-26 Standards
N/a
NAVSARI, GUJARAT
Posted:
9 January 2026
Closed:
20 January 2026
GEM
Tentage Service Lumpsum Based - kalamahakumbh; Floorings, Lighting, Tent Rentals, Decoration
N/a
BANASKANTHA, GUJARAT
Posted:
17 October 2025
Closed:
27 October 2025
GEM
Nava Nalanda Mahavihara Tentage Service Tender Nalanda Bihar 2025
Nava Nalanda Mahavihara Nalanda Bihar
NALANDA, BIHAR
Posted:
1 November 2025
Closed:
11 November 2025
GEM
Tender Results
Loading results...
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar tentage/venue setup
4
Financial statements or solvency certificate
5
EMD submission proof (DD ₹24,000) and scanned copy
6
Technical bid documents and scope compliance
7
OEM authorizations (if required) and installation/service capability proofs
8
Proof of local service provider office in Gujarat (state)
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | Ambika Decoraters Under PMA | 05-01-2026 17:24:36 | Qualified |
| 2 | CHIRAG AGENCY Under PMA | 04-01-2026 15:49:22 | Qualified |
| 3 | HANUMAN AGENCY Under PMA | 03-01-2026 00:12:07 | Qualified |
| 4 | ILIKA AGENCY Under PMA | 04-01-2026 08:53:13 | Qualified |
| 5 | IRAJ ENTERPRISE Under PMA | 03-01-2026 19:33:33 | Qualified |
| 6 | IRESH ENTERPRISE Under PMA | 01-01-2026 14:15:36 | Qualified |
| 7 | MARUTINANDAN CATERERS AND MANDAP SERVICE Under PMA | 05-01-2026 15:52:15 | Qualified |
| 8 | MVJ ENTERPRISE Under PMA | 06-01-2026 10:59:31 | Disqualified |
| 9 | SANTOSH AGENCY Under PMA | 04-01-2026 16:31:05 | Qualified |
| 10 | SHIV ENTERPRISE Under PMA | 01-01-2026 13:36:07 | Qualified |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | IRAJ ENTERPRISE( MSE Social Category:General ) Under PMA | ₹7,37,500 | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 9 Boys Athletic competition; Lighting, Tent |
| L1 | CHIRAG AGENCY( MSE Social Category:OBC ) Under PMA | ₹7,37,500 | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 9 Boys Athletic competition; Lighting, Tent |
| L1 | HANUMAN AGENCY( MSE Social Category:General ) Under PMA | ₹7,37,500 | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 9 Boys Athletic competition; Lighting, Tent |
| L1 | IRESH ENTERPRISE( MSE Social Category:General ) Under PMA | ₹7,37,500 | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 9 Boys Athletic competition; Lighting, Tent |
| L1 | SHIV ENTERPRISE( MSE Social Category:General ) Under PMA | ₹7,37,500 | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 9 Boys Athletic competition; Lighting, Tent |
| L1 | MARUTINANDAN CATERERS AND MANDAP SERVICE( MSE Social Category:General ) Under PMA | ₹7,37,500 | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 9 Boys Athletic competition; Lighting, Tent |
| L1 | SANTOSH AGENCY( MSE Social Category:OBC ) Under PMA | ₹7,37,500 | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 9 Boys Athletic competition; Lighting, Tent |
| L1 | ILIKA AGENCY( MSE Social Category:General ) Under PMA | ₹7,37,500 | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 9 Boys Athletic competition; Lighting, Tent |
| L1 | Ambika Decoraters( MSE Social Category:General ) Under PMA | ₹7,37,500 | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 9 Boys Athletic competition; Lighting, Tent |
Contract / Result Documents 1
Please sign in or create an account to view contract details and download result documents.
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for tentage services in Kheda Gujarat 2025?
Bidders must meet eligibility criteria, submit EMD ₹24,000 via Demand Draft in favor of District sports officer at Kheda, provide local Gujarat office proof, and upload all required certificates per ATC. The tender allows up to 25% quantity/duration variation; ensure all scope items (lighting, tent rental, decoration, printing, photography, drinking water) are covered.
What documents are required for Kheda tentage bid submission?
Submit GST registration, PAN, experience certificates for similar works, audited financial statements or solvency proof, EMD DD ₹24,000, technical bid, OEM authorizations if applicable, and proof of a Gujarat-based service office; ensure ATC/corrigendum certificates are uploaded.
What are the delivery and payment terms for this procurement?
Delivery is tied to Khel Mahakhumbha events in KHEDA; payment security can be DD-based post-award, with hard copy DD submission due within 15 days after award. EMD must be submitted with bid; no advance terms specified beyond standard contract norms.
What are the eligibility criteria for MSEs in this tender in Gujarat?
MSEs with valid Udyam registration residing in Gujarat receive purchase preference; credentials verified online. Ensure you meet local presence, certificate validity, and financial capability criteria as defined in state policy.
Are subcontracting and assignment allowed for this tentage contract?
Sub-contracting or assignment requires prior written consent from the purchaser; regardless, the original bidder remains jointly and severally liable for performance and obligations under the contract.
What scope items are included in the tentage tender in KHEDA?
Scope includes tentage, lighting, decoration, printing, photography, drinking water and related services; no BOQ provided; ensure coverage of all categories as per attached scope of work and event requirements.
What is the security and compliance requirement for toxic materials?
Materials must be non-toxic; if any toxic material is supplied, provide MSDS with the material; ensure compliance with health and safety standards and attach documentation to the bid.
What is the impact of the 25% variation clause on bids?
The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue and up to 25% post-award; bidders must accept revised quantities/durations without dispute to remain eligible.
Explore More Opportunities
Quick Access
Unlock Tender Documents
Sign up now to access all documents
Performance Analytics
7-metric analysis with year-wise breakdown
Competitor Intelligence
Multi-dimensional analysis across 6 parameters
Market Penetration
By department, ministry, geography & category
Historical Analysis
Complete tender history with results
Documents 8
GeM-Bidding-8766684.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS