Indian Army Department Of Military Affairs Procurement: Retro Vinyl Flex Light Vehicle, Moisture Resistant Fiber Board, ACP Display Board, Channel Soundbar 2026
Bid Publish Date
19-Sep-2026, 2:42 pm
Bid End Date
29-Sep-2026, 3:00 pm
Location
Progress
RATender Overview
Organization: Indian Army, Department Of Military Affairs. Procurement scope includes multiple display and multimedia panels: Retro Vinyl Flex Light Vehicle, Moisture Resistant Fiber Board 20ft x 15ft, ACP Display Board with Digital Printing 6ft x 5ft x 0.5ft, Channel Soundbar with Wireless Subwoofer, and Steel Board with double‑sided digital printing 4ft x 1.8ft. Estimated value and quantities are not disclosed; project appears to require supplier capability in bulk fabrication and integration of multimedia display components. Unique aspects include cross‑category items spanning signage, vehicle signage elements, and audio‑visual displays requiring OEM authorization where applicable.
Technical Specifications & Requirements
- Product categories: retro vinyl signage, moisture‑resistant fiber board, ACP display panels with digital printing, wireless soundbar systems, two‑sided steel boards with digital printing.
- Dimensions & formats: 2ft x 2ft (retro vinyl), 20ft x 15ft (fiber board), 6ft x 5ft x 0.5ft (ACP panel), 4ft x 1.8ft (steel board).
- Printing/finish: digital printing on ACP and steel boards; moisture resistance required for fiber board.
- Auditory equipment: Channel soundbar with wireless subwoofer integration capability.
- Regulatory/compliance: OEM authorization where distributors act on behalf of OEM; GST and PAN requirements; vendor registration with Defence Organisation; NDA and non‑disclosure obligations.
- Delivery/option clause: quantity variation up to 50% at contract; delivery period adjustments based on final quantity; procurement expectations align with a flexible delivery window.
Terms & Eligibility
- EMD/financials: No explicit EMD amount stated; bidders must ensure financial standing; GST registration and PAN required; cancelled cheque and EFT mandate authenticated by bank.
- Vendor registration: Must be registered/empanelled with Defence Organisation for required goods/services at bid opening; non‑registered bidders should obtain registration beforehand.
- Documentation: NDA on bidder letterhead; Manufacturer Authorization if using authorized distributors; copy of GSTIN, PAN, cancelled cheque, EFT mandate; OEM authorization documents if applicable.
- Clause items: option to modify quantity up to 50% at order placement and during currency; NDA and non‑disclosure obligations enforced.
Key Specifications
-
Retro Vinyl Signage: 2ft x 2ft
-
Moisture Resistant Fiber Board: 20ft x 15ft
-
ACP Display Board with Digital Printing: 6ft x 5ft x 0.5ft
-
Channel Soundbar with Wireless Subwoofer
-
Steel Board with double‑sided digital printing: 4ft x 1.8ft
-
Printing: digital printing on ACP and steel boards
-
Compliance: OEM authorization where applicable, GST/PAN, NDA
Terms & Conditions
-
EMD amount not specified; ensure financial standing and provide relevant security as per Defence terms
-
Delivery quantity may vary up to 50%; delivery windows recalibrated with original delivery period
-
Must be registered/empanelled with Defence Organisation at bid opening; vendor registration advised before bid
-
Non-disclosure obligation required; NDA to be submitted with bid
-
OEM authorization required for distributors; provide authorization documentation
Important Clauses
Payment Terms
GST handling per actual rates, with reimbursement as per applicable rates or quoted GST, whichever is lower
Delivery Schedule
Option to increase quantity up to 50% during contract; delivery period adjustments based on quantity and extended period rules
Penalties/Liquidated Damages
Not explicitly stated; standard Defence procurement LDs may apply for delayed delivery or non‑compliance
Bidder Eligibility
-
Must be registered/empanelled with Defence Organisation for the required goods
-
Compliance with GST/PAN mandates and ability to submit EFT Mandate
-
Provide OEM authorization if bidding via distributors
Reverse Auction Schedule
Start
14-Oct-2026, 7:00 pm
End
15-Oct-2026, 7:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
13
Category
ACP Display Board with Digital Printing Size 6ft x 5ft x 0.5ft
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Past Performance
80 %
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Retro Vinyl Flex Light Vehicle Only Size 2ft x 2ft , Moisture Resistant Fiber Board Size 20ft x 15ft , ACP Display Board with Digital Printing Size 6ft x 5ft x 0.5ft , Channel Soundbar with Wireless Subwoofer , Steel Board both side digital printing Size 4ft x 1.8ft
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
UDHAMPUR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | UDHAMPUR | UDHAMPUR | - | - | 2 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9874824.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Retro Vinyl Flex Light Vehicle Only Size 2ft x 2ft
Retro Vinyl Flex Light Vehicle Only Size 2ft x 2ft
Moisture Resistant Fiber Board Size 20ft x 15ft
Moisture Resistant Fiber Board Size 20ft x 15ft
ACP Display Board with Digital Printing Size 6ft x 5ft x 0.5ft
ACP Display Board with Digital Printing Size 6ft x 5ft x 0.5ft
Channel Soundbar with Wireless Subwoofer
Channel Soundbar with Wireless Subwoofer
Steel Board both side digital printing Size 4ft x 1.8ft
Steel Board both side digital printing Size 4ft x 1.8ft
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Retro Vinyl Flex Light Vehicle Only Size 2ft x 2ft | Retro Vinyl Flex Light Vehicle Only Size 2ft x 2ft | 2 | nos | tuskerkali | 15 | |
| 2 | Moisture Resistant Fiber Board Size 20ft x 15ft | Moisture Resistant Fiber Board Size 20ft x 15ft | 1 | nos | tuskerkali | 15 | |
| 3 | ACP Display Board with Digital Printing Size 6ft x 5ft x 0.5ft | ACP Display Board with Digital Printing Size 6ft x 5ft x 0.5ft | 1 | nos | tuskerkali | 15 | |
| 4 | Channel Soundbar with Wireless Subwoofer | Channel Soundbar with Wireless Subwoofer | 1 | nos | tuskerkali | 15 | |
| 5 | Steel Board both side digital printing Size 4ft x 1.8ft | Steel Board both side digital printing Size 4ft x 1.8ft | 8 | nos | tuskerkali | 15 |
Categories
20
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
Manufacturer Authorization/ OEM authorization if bidding through an authorized distributor
Non-disclosure declaration on bidder letterhead
Proof of registration/empanelment with Defence Organisation
GST certificate and any other financial/experience documents as applicable
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the Indian Army display and signage tender in 2026?
Bidders must register with Defence Organisation before bid opening, provide PAN/GST, NDA, EFT mandate, and OEM authorization if using distributors. Ensure financial standing and upload NDA and supplier docs. The procurement includes retro vinyl, ACP panels, fiber boards, and audio equipment.
What documents are required for this Indian Army procurement in 2026?
Submit PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, NDA, Manufacturer/OEM authorization if applicable, and Defence registration proof. Ensure NDA on bidder letterhead and vendor registration status at bid opening as per terms.
What are the technical requirements for ACP display boards with digital printing?
ACP display boards must be 6ft x 5ft x 0.5ft with high‑quality digital printing; moisture‑resistant fiber board is separate 20ft x 15ft panel; ensure printing meets durability and finish standards and is compatible with digital printing processes used by OEM.
What is the delivery flexibility for quantity during the contract?
The purchaser may increase or decrease quantity up to 50% at contract award or during currency. Delivery periods adjust using a formula based on increased quantity and original delivery time, with a minimum 30 days extension.
What are the GST terms for the defence procurement in 2026?
GST will be reimbursed at actual rates or the applicable rate, whichever is lower, subject to the quoted GST percentage. Bidders should determine their GST impact and quote accordingly.
What is the NDA requirement for bidders in this tender?
A Non-Disclosure Declaration must be uploaded on bidder letterhead, committing not to disclose contract specifics or drawings during and after contract, with legal action possible for violations.
Which items are included under the tender categories for signage and sound?
The tender covers Retro Vinyl Signage for 2ft x 2ft, Moisture‑Resistant Fiber Board 20ft x 15ft, ACP Display Board 6ft x 5ft, Channel Soundbar with Wireless Subwoofer, and Steel Board with 4ft x 1.8ft printing.
What is required to prove eligibility for defence procurement?
Eligibility requires Defence Organisation registration, OEM authorization if applicable, valid GST/PAN, and financial standing with NDA compliance; ensure supplier code creation documents are uploaded as part of bid.