Hqids Department Of Military Affairs Security/IT Equipment Tender Jorhat Assam 2026
Progress
RATender Overview
Organization: Hqids (Department Of Military Affairs) operating in JORHAT, ASSAM. Procurement covers a broad category of hardware and service components including pickup drums, power cables, charging rollers, bushings, one-way clutches, window updates, SMPS, motherboard, RAM, HDD, power switches, cooling fans, heat pipes, and related service charges. Estimated value and exact quantities are not disclosed; 17 BOQ items exist but detailed item data is absent. The contract emphasizes flexibility with a 25% quantity variation at both initial and during currency and a delivery time extension rule. Unique aspect: multiple hardware/repair modules potentially bundled under one tender, with option to adjust scope post-award.
Location context: tender in Jorhat, Assam, aligning with regional government procurement for defense-related/organization-wide hardware upgrades or maintenance. Key differentiator is the option clause enabling controlled expansion of order quantity at contracted rates, subject to minimum 30 days delivery extension when needed. This signals a modular, scalable approach suitable for ongoing maintenance or phased deployment.
Takeaway for bidders: prepare to accommodate up to +25% quantity adjustments, ensure readiness for multi-component hardware supply or repair services across 17 unspecified items, and align with DMA procurement practices in Assam. Responders should anticipate varied hardware compatibility and service charges within a single framework contract.
Technical Specifications & Requirements
- No explicit technical specifications provided in the tender data
- Potential item categories inferred: pickup components, power cables, drives and memory modules, SMPS, motherboard, RAM, HDD, cooling hardware, and service charges
- Delivery flexibility: initial +25% quantity variation possible; extended delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days
- BOQ shows 17 total items, but item-level quantities/units are not disclosed
- No standards, test methods, or certification requirements stated
- Implication: bidders should present detailed quotes for multiple hardware/service lines and show capability to scale within contracted rates
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement and during currency at contracted rates
- Delivery timeline: extended delivery time when options exercised; minimum extension is 30 days if original period < 30 days
- Respective terms: bidders must comply with option clause and be prepared for phased procurement
- EMD, eligibility criteria, payment terms, and statutory documents are not explicitly specified in the data
- Compliance readiness: suppliers should have capability for hardware components, repair/replacement services, and associated service charges
- No explicit warranty, penalties, or performance bonds described in the provided information
Key Specifications
-
Item names inferred from title: N/A; no explicit specs
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Total items: 17 (BOQ) with unspecified quantities
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Estimated value: Not disclosed
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EMD: Not disclosed
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Delivery terms: flexible quantity extension up to 25% with minimum 30-day extension
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Standards/certifications not specified
Terms & Conditions
-
Quantity variation clause allowing +/-25% at contract and during currency
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Delivery extension calculated by (Increased/Original) × Original period, min 30 days
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No explicit technical specifications or standards provided; prepare multi-item hardware/maintenance proposal
Important Clauses
Option Quantity Clause
Purchaser may adjust bid quantity by up to 25% at contract placement and during currency, at contracted rates.
Delivery Extension
Extended delivery period formula: (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days.
Compliance Requirement
Bidders must comply with option clause; no other technical or regulatory specifications provided.
Bidder Eligibility
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Experience in hardware procurement or maintenance services for government/defense-related projects
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Financial stability evidenced by financial statements or bank support
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Ability to scale supply including multiple hardware components and service charges
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Compliance with standard tender submission requirements (GST, PAN, etc.)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ASSAM SUPPLY AGENCY Under PMA | - | 29-09-2026 18:10:21 | |
| 2 | M/S AGARWAL SUPPLIERS Under PMA | - | 01-10-2026 12:09:00 | |
| 3 | M/s VANDE BHARAT ENTERPRISE Under PMA | - | 30-09-2026 11:27:29 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ASSAM SUPPLY AGENCY(MSE)( MSE Social Category:General ) Under PMA | Item Categories : half pickup,dp unit,pickup drum,power cable,taflon unit,primary charging roller,bushing unit,one wa | |
| L2 | M/s VANDE BHARAT ENTERPRISE (MSE)( MSE Social Category:General ) Under PMA | Item Categories : half pickup,dp unit,pickup drum,power cable,taflon unit,primary charging roller,bushing unit,one wa | |
| L3 | M/S AGARWAL SUPPLIERS Under PMA | Item Categories : half pickup,dp unit,pickup drum,power cable,taflon unit,primary charging roller,bushing unit,one wa |
Reverse Auction Schedule
Start
04-Oct-2026, 12:00 pm
End
05-Oct-2026, 12:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
23
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
half pickup , dp unit , pickup drum , power cable , taflon unit , primary charging roller , bushing unit , one way clutch assembly , window update , smps , motherboard , ram , hdd , power switch , cooling fan , heat pipe , service charge
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jorhat
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Jorhat | Jorhat | - | - | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-9891329.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
17 Items Sign in to view GEM price trends Sign in for GEM prices
half pickup
top
dp unit
roller
pickup drum
roller
power cable
cable
taflon unit
taflon
primary charging roller
roller
bushing unit
unit
one way clutch assembly
clutch
window update
window
smps
smps
motherboard
motherboard
ram
ram
hdd
1tb sata
power switch
for computer
cooling fan
fan
heat pipe
pipe
service charge
charge
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | half pickup | top | 1 | pieces | gectlbuyer@2024 | 10 | |
| 2 | dp unit | roller | 2 | pieces | gectlbuyer@2024 | 10 | |
| 3 | pickup drum | roller | 1 | pieces | gectlbuyer@2024 | 10 | |
| 4 | power cable | cable | 1 | pieces | gectlbuyer@2024 | 10 | |
| 5 | taflon unit | taflon | 1 | pieces | gectlbuyer@2024 | 10 | |
| 6 | primary charging roller | roller | 1 | pieces | gectlbuyer@2024 | 10 | |
| 7 | bushing unit | unit | 1 | pieces | gectlbuyer@2024 | 10 | |
| 8 | one way clutch assembly | clutch | 1 | pieces | gectlbuyer@2024 | 10 | |
| 9 | window update | window | 3 | service | gectlbuyer@2024 | 10 | |
| 10 | smps | smps | 3 | pieces | gectlbuyer@2024 | 10 | |
| 11 | motherboard | motherboard | 2 | pieces | gectlbuyer@2024 | 10 | |
| 12 | ram | ram | 1 | pieces | gectlbuyer@2024 | 10 | |
| 13 | hdd | 1tb sata | 1 | pieces | gectlbuyer@2024 | 10 | |
| 14 | power switch | for computer | 1 | pieces | gectlbuyer@2024 | 10 | |
| 15 | cooling fan | fan | 1 | pieces | gectlbuyer@2024 | 10 | |
| 16 | heat pipe | pipe | 1 | pieces | gectlbuyer@2024 | 10 | |
| 17 | service charge | charge | 1 | service | gectlbuyer@2024 | 10 |
Categories
20
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience certificates for similar hardware/maintenance projects
Financial statements or bankers' certificate to demonstrate financial capability
EMD/Security deposit documentation (as applicable at bid submission)
Technical bid documents detailing proposed hardware/maintenance solution
OEM authorizations or distributorship certificates for major components
Any certifications or compliance documents relevant to hardware components (if available)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for hardware components tender in Jorhat Assam 2026
Bidders should prepare the full bid package including GST, PAN, experience certificates, financials, and EMD documents. Outline multi-item hardware capability, confirm ability to scale quantities by up to 25%, and provide a delivery plan with phased milestones aligned to the option clause.
What documents are required for the Jorhat IT hardware tender in Assam
Submit GST registration, PAN, experience certificates for similar hardware projects, financial statements, EMD documentation, technical bid detailing proposed components, and OEM authorizations where applicable. Ensure compliance with local procurement norms for the Department of Military Affairs.
What are the delivery terms for DMA procurement in Assam 2026
Delivery terms allow a 25% quantity variation at contract and during currency at contracted rates. If the original delivery period is short, the extension is calculated using (increased/original) × original period, with a minimum 30 days. Plan contingencies accordingly.
Which standards or certifications are required for Assam hardware tender
No explicit standards are listed in the tender data. Bidders should propose components with recognized certifications and OEM authorizations where available, and be ready to demonstrate compliance through technical bid documentation.
How is the EMD amount determined for this Jorhat tender
The tender data does not specify the EMD amount. Bidders should prepare to submit a standard EMD as per government guidelines or as requested in the final bid documents, ensuring remittance via the approved method.
What is the scope of items included under the 17 BOQ entries
BOQ lists 17 items but provides no quantities or unit descriptions. Bidders should present a flexible, multi-item hardware solution covering pickup drums, cables, RAM, HDD, cooling components, SMPS, motherboards, and service charges, ready for scalable deployment.
When will delivery deadlines apply for quantity variations in Assam
Delivery deadlines extend proportionally to the quantity variation. The extension formula applies from the extended delivery period’s start, with a guaranteed minimum extension of 30 days if the original period is under 30 days.