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Indian Army Belgaum stationery items procurement 2026 Kannada Karnataka IS 550 compliant bidding

Bid Publish Date

20-Feb-2026, 8:35 pm

Bid End Date

02-Mar-2026, 9:00 pm

Location

BELAGAVI , KARNATAKA

Progress

Issue20-Feb-2026, 8:35 pm
AwardPending
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Quantity

2495

Category

A4 Size Paper 75 GSM

Bid Type

Single Packet Bid

Categories 19

BITUMINOUS MATERIAL DISTRIBUTOR FIBERS THREADS AND YARNS RULERS SUPPLY OF BED ROLL BALL PEN BOX FILTER RETAINERS ANGLE BRACKETS ARCHERY BOWS BOOK CUTTER PEN BOX FILE HARDWARE AND FASTENERS MACHINE SUPPLY OF SYNTHETIC FABRIC COMPRESSED SHEET PLASTIC STICKER

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a comprehensive stationery and office supplies package in Belgaum, Karnataka 590001. The procurement covers a wide range of items including A4/FS 75 GSM papers, Montex and Uni-ball pens, pencils, erasers, rulers, tapes, clips, binders, notebooks, file folders, highlighters, drawing sheets, staplers, and related office consumables. The contract scope extends to Supply, Installation, Testing and Commissioning of goods as per the bid, with 42 items listed in the BOQ. The tender emphasizes quantity flexibility with a 25% option clause and a delivery timeline linked to the original and extended delivery periods. Aimed at ensuring consistent availability of standard stationery for military administration, the bid requires compliance with the purchaser’s supply chain terms and delivery constraints.

Technical Specifications & Requirements

  • Product categories include standard office supplies: paper (A4/FS 75 GSM), various pen types (Montex, Pilot Hi-Tec, Uni-ball), pencils, erasers, scales (12 inch), adhesives (Fevicol 250 gm), paper cutters, tapes, note stickers, file covers, binders, drawing sheets, roll papers, and punching machinery.
  • BOQ comprises 42 items; exact quantities are not disclosed in the data. No product-level performance specs or IS/ISO standards are listed. The scope requires Supply, Installation, Testing and Commissioning (SITC) of the goods.
  • Terms indicate a generic delivery framework with an option to increase quantity by 25% and a placeholder for delivery periods based on original orders. The presence of a robust option clause suggests bid pricing should accommodate potential extensions. Mandatory alignment with purchaser delivery timelines and compliance with internal procurement processes is implied.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the available data; bidders must verify with the buyer’s terms.
  • Delivery: Based on the original delivery order; extended time calculated by (increased quantity/original quantity) × original delivery period, minimum 30 days.
  • Scope: Supply, Installation, Testing and Commissioning of goods; option to increase quantity up to 25% during contract.
  • Documents: Submit all standard procurement documents as per Terms and Conditions; OEM authorizations may be required.
  • Payment terms: Not specified; bidders should seek clarifications during bid submission.

Key Specifications

    • Product categories: A4/FS 75 GSM papers, Montex and Uni-ball ball pens (blue, red, black), pencils, erasers, steel scale 12 inch, Fevicol 250 gm, paper cutter steel, U clip plastic, paper pins, multi-color file covers, Pilot Hi-Tec blue pens (V7, V5, V10), highlighter yellow, binder clips 28 mm, drawing sheets, note stickers, tapes (transparent and brown 2 inch), exercise books (Rajashree), file binder, tag types, permanent markers (red/black/blue), box files, calculator and punch machine.
    • Quantities/values: 42 items in BOQ; exact quantities not disclosed; estimated value not provided.
    • Standards/certifications: Not specified in tender data; no IS/ISO or OEM brand requirements listed.
    • Delivery scope: Supply, Installation, Testing and Commissioning of goods; delivery term aligns with original and extended delivery periods per option clause.
    • Special clauses: 25% quantity variation allowed; delivery schedule governed by last date of original delivery order; additional time formula with minimum 30 days.

Terms & Conditions

  • Option Clause: Purchaser may increase/decrease quantity up to 25% during contract; extended delivery periods apply.

  • Scope: SITC of 42 stationery items; delivery schedule tied to original order terms with extension mechanics.

  • Documentation: Standard bidder documents and possible OEM authorization; ensure submission per Terms and Conditions.

Important Clauses

Payment Terms

Not specified in data; bidders should obtain exact terms during bid clarification.

Delivery Schedule

Delivery begins from last date of original delivery order; extended time calculated by (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; confirm LD terms during bid submission.

Bidder Eligibility

  • Demonstrated experience in SITC of office supplies or similar procurement projects

  • Financial capability to support supply and logistics for 42-item catalog

  • Capability to comply with 25% quantity variation and extended delivery timelines

Documents 4

GeM-Bidding-9022075.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 42 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 A4 Size Paper 75 GSM A4 Size Paper 75 GSM 200 ream terrierlion115 15
2 FS Size Paper 75 GSM FS Size Paper 75 GSM 50 ream terrierlion115 15
3 Montex Ball Pen Blue Montex Ball Pen Blue 50 pkt terrierlion115 15
4 Montex Ball Pen Red Montex Ball Pen Red 10 pkt terrierlion115 15
5 Montex Ball Pen Black Montex Ball Pen Black 20 pkt terrierlion115 15
6 Pencil Apsara Pencil Apsara 50 pkt terrierlion115 15
7 Pencil Sharpener Pencil Sharpener 10 pkt terrierlion115 15
8 Eraser Rubber Eraser Rubber 10 pkt terrierlion115 15
9 Steel Scale 12 inch Steel Scale 12 inch 30 nos terrierlion115 15
10 Fevicol 250 gm Fevicol 250 gm 10 btl terrierlion115 15
11 Paper Cutter Steel Paper Cutter Steel 20 nos terrierlion115 15
12 U Clip Plastic U Clip Plastic 20 pkt terrierlion115 15
13 Paper Pin T type Paper Pin T type 10 pkt terrierlion115 15
14 File Cover unit mono printed Red yellow green blue File Cover unit mono printed Red yellow green blue 500 nos terrierlion115 15
15 Pilot Hi Tec point V7 Blue Pilot Hi Tec point V7 Blue 5 pkt terrierlion115 15
16 Pilot Hi Tec point V5 Blue Pilot Hi Tec point V5 Blue 5 pkt terrierlion115 15
17 Pilot Hi Tec point V10 Grip Blue Pilot Hi Tec point V10 Grip Blue 10 pkt terrierlion115 15
18 Uni ball Pen Blue Uni ball Pen Blue 10 pkt terrierlion115 15
19 Uni ball Pen Red Black Uni ball Pen Red Black 10 pkt terrierlion115 15
20 Note Sticker three Colour oddy Note Sticker three Colour oddy 30 pkt terrierlion115 15
21 Note Sticker Plastic three Colour oddy Note Sticker Plastic three Colour oddy 10 pkt terrierlion115 15
22 Note Sticker one Colour oddy size 3 3 inch Note Sticker one Colour oddy size 3 3 inch 20 pkt terrierlion115 15
23 Transparent Tape Trans 2 inch Transparent Tape Trans 2 inch 80 roll terrierlion115 15
24 Brown Tape 2 inch Brown Tape 2 inch 80 roll terrierlion115 15
25 Register Deluxe Long Exercise Book size 200 pages Rajashree Register Deluxe Long Exercise Book size 200 pages Rajashree 120 nos terrierlion115 15
26 Register Deluxe Long Exercise Book size 300 pages Rajashree Register Deluxe Long Exercise Book size 300 pages Rajashree 60 nos terrierlion115 15
27 Register Deluxe Long Exercise Book size 400 pages Rajashree Register Deluxe Long Exercise Book size 400 pages Rajashree 50 nos terrierlion115 15
28 Note Book 200 Pages Note Book 200 Pages 150 nos terrierlion115 15
29 File Binder Ragzine File Binder Ragzine 120 nos terrierlion115 15
30 Highlighter 05 Yellow 05 all Colour Highlighter 05 Yellow 05 all Colour 10 pkt terrierlion115 15
31 Binder Clips 28 mm Binder Clips 28 mm 20 box terrierlion115 15
32 Drawing Sheets Pink Yellow Blue Green white Drawing Sheets Pink Yellow Blue Green white 500 nos terrierlion115 15
33 Talk Sheet Roll 5 ft into 50 mtrs Talk Sheet Roll 5 ft into 50 mtrs 2 roll terrierlion115 15
34 Poger big Poger big 10 nos terrierlion115 15
35 Tag Colour type Tag Colour type 50 bdl terrierlion115 15
36 Big Tag Colour type Big Tag Colour type 5 bdl terrierlion115 15
37 Permeant Marker Red Black and Blue Permeant Marker Red Black and Blue 15 pkt terrierlion115 15
38 FIS Box File Folder Blue Pack FIS Box File Folder Blue Pack 100 nos terrierlion115 15
39 Calculator Big Calculator Big 5 nos terrierlion115 15
40 Clip Board Omega Clip Board Omega 20 nos terrierlion115 15
41 Tape Dispenser 2 Inch 50mm single roll Tape Dispenser 2 Inch 50mm single roll 4 nos terrierlion115 15
42 Kangaro DP 700 Punching Machine Kangaro DP 700 Punching Machine 4 nos terrierlion115 15

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Historical Data

Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience Certificates for similar SITC contracts

4

Financial Statements (last 3 years)

5

EMD/Security Deposit document (amount not disclosed in tender data)

6

Technical Bid Document

7

OEM Authorization/Dealership certificates (if applicable)

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for stationery tender in Belgaum 2026?

Bidders must submit GST, PAN, experience certificates, and financials along with technical bid. The scope covers SITC of 42 items; ensure OEM authorizations if required. The 25% quantity option clause may affect pricing; clarify delivery terms per original and extended periods.

What documents are required for Indian Army stationery procurement in Karnataka?

Required documents include GST certificate, PAN card, last 3 years financial statements, experience certificates for similar SITC, OEM authorization if applicable, and the technical bid. EMD requirements are not disclosed and should be confirmed in the bid notice.

What are the delivery terms for the Belgaum stationery bid 2026?

Delivery starts from the last date of the original delivery order. If quantities increase, time is adjusted by (increased/original) × original delivery period with a minimum of 30 days; extension may apply to reach total contracted quantities.

What is the scope of supply in the Indian Army stationery tender?

Scope includes Supply, Installation, Testing and Commissioning of 42 listed items such as A4 75 GSM paper, Montex/Uni-ball pens, pencils, Erasers, scales, Fevicol, paper cutters, tapes, notebooks, binders, and other office consumables.

Which items are covered under the 42-item BOQ for this tender?

Items span paper products, writing instruments, cutters, adhesives, accessories (clips, pins, tapes), notebooks, file covers, binders, drawing sheets, highlighters, markers, and punches; exact quantities per item are not disclosed in the data.

Are there any brand or certification requirements for this Karnataka tender?

No explicit IS/ISO brand or certification requirements are listed in the provided data. Bidders should verify in the bid document for any OEM, BIS, or ISI conditions and ensure alignment with any mandatory supplier qualifications.

What are the payment terms for Indian Army SITC procurement in Belgaum?

Payment terms are not specified in the available data; bidders should seek clarification during bid submission. Prepare for standard government terms possibly including performance-based payment and compliance with contract timelines.

How is quantity variation handled in this Belgaum stationery tender?

The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during currency at contracted rates; additional time is computed using the stated formula with a minimum 30 days extension.