GEM

Minorities Welfare Department Bihar Nawada Facility Management Tender 2025 for Manpower-based Residential Services

Bid Publish Date

13-Dec-2025, 6:13 pm

Bid End Date

24-Dec-2025, 7:00 pm

EMD

₹50,000

Value

₹26,00,000

Location

NAWADA , BIHAR

Progress

Issue13-Dec-2025, 6:13 pm
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Key Highlights

  • • Exact EMD amount: ₹50,000; bid security requirement visible in terms
  • • 3-year turnover requirement supported by ITR documents
  • • EPF/ESIC wage details must be provided for bidders
  • • Local address proof and in-person verification are mandatory
  • • Site visit scheduled for Nawada on 15 December 2025
  • • Contractual flexibility: quantity/duration can adjust up to 25% pre/post award
  • • Excess settlement option allows additional charges with proper support documents
  • • Residential facility management categories covered: caretaker guard, cook, housekeeping

Categories 5

SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT HOSPITALITY RELATED SERVICES REAL ESTATE SERVICE

Tender Overview

The Minorities Welfare Department Bihar invites bids for Facility Management Services (Version 2) – Residential covering Caretaker Cum Security Guard (semi-skilled), Cook (skilled), and Housekeeping (unskilled) at Nawada, Bihar 805101. Estimated value: ₹2,600,000 with an EMD of ₹50,000. The contract allows quantity/duration adjustments up to 25% before award and after issuance. A mandatory on-site work assessment is required on 15 December 2025. This procurement targets registered bidders capable of managing residential support staff under government norms.

  • Location: Nawada, Bihar
  • Organization: Minorities Welfare Department (Bihar)
  • Category: Manpower-based Facility Management (Version 2) for residential staff
  • Key differentiator: mixed staffing tiers (caretaker, security, cook, housekeeping) under a single service contract
  • Unique aspect: mandatory field verification and site visit prior to award

Technical Specifications & Requirements

  • Service scope includes: Caretaker Cum Security Guard (semi-skilled), Cook (skilled), Housekeeping (unskilled) for residential sites
  • Estimated contract value: ₹2,600,000; EMD: ₹50,000
  • Delivery/deployment: on-site management of residential staff; schedule aligned with government norms
  • Compliance: bidders must demonstrate capability to deploy multi-role manpower and adhereto welfare PMIS practices
  • Documentation: bidders should have turnover proof, wage records, and compliance readiness for EPF/ESIC; on-site verification planned
  • Site: Nawada, Bihar; no BOQ items provided

Terms, Conditions & Eligibility

  • EMD: ₹50,000 (as stated); payment terms to be defined in contract
  • Turnover: minimum 3-year turnover with ITR documents
  • Social security: EPF/ESIC details with wages documentation required
  • Local presence: Local address proof and in-person verification mandatory
  • Site visit: mandatory assessment of work at DMWO Nawada on 15 December 2025
  • Quantity/duration adjustment: up to 25% of contract quantity or duration allowed
  • Additional charges: option for excess settlement with declared applicability during invoicing
  • Compliance: ensure manpower categories meet tender scope for residential facilities

Key Specifications

  • Service category: Facility Management for Residential staff

  • Categories: Caretaker Cum Security Guard (Semi-skilled), Cook (Skilled), Housekeeping (Unskilled)

  • Estimated contract value: ₹2,600,000

  • EMD: ₹50,000

  • Site: Nawada, Bihar

  • On-site verification required before award

Terms & Conditions

  • EMD amount and submission method must be clarified in tender

  • 3-year turnover with ITR and EPF/ESIC documents are mandatory

  • Site visit on 15 December 2025 with in-person verification

Important Clauses

Payment Terms

Payment terms to be defined in contract; ensure adherence to EPF/ESIC wage documentation and statutory compliance

Delivery Schedule

Deployment of residential staff aligned with government norms; site visit completed before award

Penalties/Liquidated Damages

Penalties, if any, to be specified in contract; performance-related adjustments may apply

Bidder Eligibility

  • 3-year turnover demonstrated via ITR documents

  • Compliance with EPF/ESIC and wage records

  • Local address proof and ability to pass in-person verification

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Required Documents

1

3 years of turnover with ITR documents

2

EPF and ESIC details with wages

3

Local address proof

4

In-person verification documentation

5

Evidence of on-site visit to DMWO Nawada (15 December 2025) readiness

6

EMD submission proof (₹50,000)

7

Technical bid documents and authorization letters if applicable

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for manpower facility management Nawada tender 2025?

Bidders must submit 3-year turnover with ITR, EPF/ESIC wage records, local address proof, and confirm in-person verification. Include ₹50,000 EMD and demonstrate capability to deploy Caretaker, Cook, and Housekeeping staff in Nawada, Bihar. Site visit on 15 December 2025 is mandatory.

What documents are required for Minorities Welfare Department Bihar procurement Nawada?

Required documents include 3-year turnover with ITR, EPF/ESIC wage details, local address proof, in-person verification records, EMD payment proof of ₹50,000, and technical bid documents confirming staffing capabilities for residential categories.

What are the essential staffing categories for this Bihar tender in Nawada?

The contract covers three roles: Caretaker Cum Security Guard (Semi-skilled), Cook (Skilled), and Housekeeping (Unskilled). Bidders must demonstrate ability to recruit, deploy, and manage these staff within residential premises under government norms.

When is the mandatory site visit for the Nawada facility management tender?

Bidders must attend the site visit at DMWO Nawada on 15 December 2025 to assess premises, logistics, and staffing requirements prior to bid submission, ensuring feasibility and compliance with local norms.

What is the EMD for this Minorities Welfare Department Nawada tender?

The Bid Security or EMD is ₹50,000. Ensure payment submission as per tender terms and provide EMD proof with the technical bid to participate in the procurement process.

What are the 3-year turnover proof requirements for eligibility?

Submit audited financial statements or equivalent turnover evidence along with ITR filings covering the last three financial years to establish sustained bid viability for residential facility management.

Are there quantity or duration adjustments after contract award?

Yes, the buyer may adjust contract quantity or duration up to 25% at contract issue and can further adjust up to 25% post-issuance, with bidders obliged to accept revised terms as part of the award.

What payment terms are expected for service providers in this Bihar tender?

Payment terms will be outlined in the contract; ensure compliance with wage compliance for EPF/ESIC and submit accurate wage documents, with potential periodic payments based on deployment and performance.