Indo Tibetan Border Police IT Hardware Tender Shivpuri Madhya Pradesh Desktop Computers Printers MFPs UPS 2026
Bid Publish Date
01-Sep-2026, 6:01 pm
Bid End Date
22-Sep-2026, 9:00 pm
Location
Progress
Tender Overview
Organization: Indo Tibetan Border Police (ITBP) under Central Armed Police Forces, inviting procurement for multiple IT hardware categories in Shivpuri, Madhya Pradesh. Products include Entry and Mid Level Desktop Computers, Printers (A4 and Legal size), A4 and Legal Size Multifunction Printers (MFP), Line Interactive UPS with AVR, and Scanners. Quantity/Estimated Value: not disclosed; EMD not specified in tender data. Delivery Terms: scope is limited to supply of goods; option clause allows up to 25% quantity variation at contract stage. Unique bid conditions involve turnover criteria for bidders and OEMs, and service support for imported products. This tender emphasizes OEM turnover, and the possibility of extended delivery time when options are exercised. ITBP procurement seeks compliant hardware ready for government use with standard warranty expectations.
Technical Specifications & Requirements
- Product/service names: Desktop Computers, Printers (A4 & Legal), MFPs, Line Interactive UPS with AVR, Scanners
- Core specs fields (from tender categories): Processor details, factory pre-loaded OS, RAM capacity, expandable RAM, storage type and capacity (SSD/HDD), VGA/HDMI ports, monitor availability, screen size, maximum resolution, built-in speakers
- Warranty: On-site warranty and extended warranty options; UPS battery backup requirements; total harmonic distortion and output voltage specs may be implied
- Connectivity & performance: Auto duplexing, document feeder type, number of paper trays, connectivity options, and basic display/printing performance metrics per ISO/IEC standards are expected
- Delivery/installation context: Pure supply of goods for IT hardware fleet; service support terms for OEMs of imported products
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract and extended delivery period calculations apply with minimum 30 days
- Scope: Bid Price covers all components for supply of goods only
- Turnover (Bidder): Minimum average annual turnover for last 3 financial years as specified in bid document; audited balance sheets or CA certification required
- Turnover (OEM): OEM’s average annual turnover over last 3 years must meet the specified threshold; for bunch bids, OEM of the primary high-value product must satisfy criterion
- OEM/Imported products: OEM or authorized seller must have registered office in India for after-sales service
- Documentation readiness: Standard procurement documents and financials must be prepared as part of bid submission
Key Specifications
-
Product categories: Desktop Computers, A4 & Legal Printers, A4 & Legal MFPs, Line Interactive UPS with AVR, Scanners
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RAM: specified capacity and expandable limits to be confirmed by OEM
-
Storage: SSD and HDD capacities to be confirmed by OEM
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Ports: VGA and HDMI port availability required
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Monitor: presence of monitor, screen size and resolution to be confirmed
-
Warranty: On-site warranty with option for extended warranty
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UPS: UPS rating in KVA, inverter technology and minimum battery backup time to be defined
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Power specs: Output voltage, input voltage range, THD, and energy efficiency targets
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Printing: ISO/IEC 24734 speed metrics applicable to printers/MFPs
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Connectivity: network and USB connectivity requirements
Terms & Conditions
-
25% bid quantity variation allowed by purchaser with extended delivery implications
-
Scope limited to supply of goods; no installation services included unless specified
-
Bidder and OEM turnover criteria must be met with documentary evidence
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Imported products require Indian registered office for after-sales service
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Documentation must include GST, PAN, experience, financials, and OEM authorizations
Important Clauses
Payment Terms
Not specified in tender data; bidders should anticipate standard government terms and any vendor-specific credit arrangements as per ITBP policy
Delivery Schedule
Delivery period will be aligned with contract after order; option clause allows extended delivery time based on quantity variation, with minimum 30 days
Penalties/Liquidated Damages
Penalties and LD provisions are not detailed in the provided data; bidders should await explicit contract terms and any warranty-based penalties
Bidder Eligibility
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Minimum average annual turnover over the last 3 financial years as specified by ITBP
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OEM or authorized seller must have India-based registered office for after-sales service (for imported products)
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Evidence of similar IT hardware supply experience and financial stability
Tender Data
Bid Details
Quantity
85
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1345
OEM Avg. Turnover
80
Past Performance
50 %
Warranty Period
7 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2) , Computer Printer (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2) , Scanner (V3) (Q2)
Advisory Bank
State Bank of India
Pre-Bid & Qualification
Pre-Bid Date
04-09-2026 11:00:00
Pre-Bid Venue
TELECOM BN ITBP SHIVPURI MP
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Shivpuri
Delivery Pincodes
473551
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Stephen Bhengra | 473551,TELECOM BN I.T.B.POLICE SHIVPURI M.P. | Shivpuri | Madhya Pradesh | 473551 | 31 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 5
GeM-Bidding-9830200.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar hardware supply
Financial statements or CA-certified turnover certificates for last 3 years
Audited balance sheets
EMD/ security deposit documentation (where applicable)
Technical bid documents and OEM authorization (for imported products)
Vendor/company profile and an OEM product specification sheet
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional, Window 11 Home |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| MEMORY (RAM) | Memory Expandable Up To (in GB) | 32, 64, 128 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 500, 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| PORTS | Number of VGA Ports | 1 Or higher |
| PORTS | Number of HDMI Ports | 1 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 48.26 - 53 (19.0" - 20.87") |
| Monitor | Maximum Resolution (Pixels) | 1920 x 1080 (Full HD) |
| Monitor | Speaker | Yes |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for ITBP hardware tender in Shivpuri Madhya Pradesh 2026
Bidders must prepare GST, PAN, experience certificates, and CA-certified turnover details for the last 3 years. Ensure OEM authorization for imported items and provide technical specifications for desktops, printers, MFPs, UPS, and scanners. The bid should cover goods supply with on-site warranty and comply with the option clause for 25% quantity variation.
What documents are required for ITBP procurement in Shivpuri MP
Required documents include GST registration, PAN, three-year turnover evidence, audited financial statements or CA certificate, experience certificates for similar hardware supply, OEM authorization for imported products, and technical bid documents detailing product specifications and warranty terms.
What are the technical specifications for desktops and printers in this tender
Specifications call for desktop systems with factory pre-loaded OS, RAM with expandable capacity, SSD/HDD storage, VGA/HDMI ports, monitor availability, screen size, and max resolution. Printers and MFPs must meet ISO/IEC 24734 speed metrics; UPS must specify AVR, inverter tech, THD, and battery backup time.
When is the delivery expected for ITBP Shivpuri hardware bid
Delivery timelines are contract-led; an option clause allows extension up to an additional period calculated by (increased quantity/original quantity) × original delivery period with a minimum of 30 days; exact dates to be defined in the purchase order.
What are the turnover requirements for bidders and OEMs
Bidder must show minimum average annual turnover over the last 3 financial years; OEMs must also meet a separate turnover threshold for the offered product category. If the bidder is newly incorporated, turnover is calculated from completed years post-incorporation.
What warranty terms should bidders anticipate for ITBP hardware
Bids require on-site OEM warranty with potential extended warranty options. Look for service support coverage for imported OEMs with India-based after-sales, and ensure warranty terms align with 2-year or longer government expectations where stated in the contract.
What is the scope of supply for this ITBP procurement
Scope is limited to the supply of goods only, not installation services unless explicitly stated. The bidder must include all cost components in the bid price, and comply with the option clause and delivery terms as per the contract.
What standards or certifications are expected for IT hardware
Standards targets include compliance with vendor-provided specifications and ISO/IEC performance metrics for printing; OEM authorization is required for imported items; look for BIS/ISI marks if specified by the OEM in product data sheets.