Puducherry Health & Family Welfare UPS Tender 10 KVA Online UPS with Battery IS 16242 Part 1 2026
Bid Publish Date
09-Oct-2026, 10:25 am
Bid End Date
19-Oct-2026, 11:00 am
Location
Progress
Key Highlights
- • Critical brand/oem requirements: OEM authorization required for distributors
- • Technical standards: IS 16242 (Part 1) compliance for 10 KVA online UPS with battery
- • Unique clauses: 25% quantity increase during contract; extended delivery period rules
- • Eligibility: 3+ years of similar govt/PSU supply experience; data sheet alignment mandatory
- • Warranty/Support: Functional service center in each consignee state; 30 days to establish if absent
- • Penalties: Escalation matrix for service; data sheet mismatch can lead to bid rejection
Tender Overview
The Health and Family Welfare Services Department of Puducherry seeks to procure an Online UPS 10 KVA with Battery conforming to IS 16242 (Part 1). The procurement is positioned within the Puducherry, 605007 region for centralized health infrastructure support. Data sheet alignment with product specifications is mandatory; the seller must provide exact model, capacity, battery type, and warranty details. The tender permits a flexible quantity up to a 25% increase during contract execution at contracted rates. A clear delivery timeline will be determined post-award and must consider the option-driven expansions.
- Organization: Health And Family Welfare Services Department, Puducherry
- Location: Puducherry, 605007
- Product Category: Online UPS (10 KVA) with Battery, IS 16242 (Part 1) compliant
- Standard: IS 16242 (Part 1)
- Quantity/Value: Quantity may vary; 25% option on both order quantity and extended delivery period
- Key differentiator: Mandatory data sheet upload to enable technical parameter verification; on-site service capability referenced in ATC
Technical Specifications & Requirements
- Product name/category: 10 KVA Online UPS with Battery
- Standard/Certification: IS 16242 (Part 1) compliance
- Data sheet validation: Data Sheet must match bid submission; mismatches can lead to bid rejection
- OEM/Authorization: Manufacturer or authorized distributor with OEM authorization required
- Service capability: Functional service centers in the state of each consignee; 30 days to establish center if absent
- Service features: Dedicated toll-free service number; escalation matrix for service support
- Delivery scope: Delivery timeline linked to original order date with option-driven extension rules
Terms, Conditions & Eligibility
- Quantity flexibility: Up to 25% increase in bid quantity and during currency, at contracted rates
- Data sheet requirement: Upload Data Sheet with bid for technical verification
- Experience: OEM or bidder must have prior government/equipment supply experience for similar category products (3+ years preferred)
- Authorization: OEM authorization/certification required for distributors
- Service centers: Must have or establish service center within 30 days; payment upon documentary evidence
- Support: Dedicated service line and escalation matrix required
Key Specifications
-
10 KVA Online UPS with Battery
-
IS 16242 (Part 1) certified
-
Data Sheet must match product specifications
-
OEM authorization required for distributors
-
State-specific service centers and toll-free support
Terms & Conditions
-
Quantity adjustments up to 25% during and after award
-
Data Sheet upload mandatory with bid documents
-
3+ years government/PSU supply experience required
-
OEM authorization and service center in state required
Important Clauses
Payment Terms
Payment terms tied to delivery and documentary evidence; no fixed percentage stated
Delivery Schedule
Delivery period linked to original delivery order date; extension rules based on quantity variation
Penalties/Liquidated Damages
Escalation matrix for service support; potential rejection for data sheet mismatch
Bidder Eligibility
-
Registered supplier with govt/PSU experience in UPS supply
-
OEM authorization valid for distributors
-
Functional service center in the state or plan to establish within 30 days
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
3
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1) (Q2)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Pondicherry
Delivery Pincodes
605001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aruvakodi I | 605001,Govt. Chest Clinic, No.68, Ambour Salai, Puducherry | Pondicherry | Puducherry | 605001 | 3 | 45 | - |
Authority Records
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Documents 2
GeM-Bidding-10008312.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
PAN card
OEM authorization/Distributorship certificate
Experience certificates showing supply of similar UPS to govt/PSU in past 3 years
Technical bid/documentary data sheet of the offered UPS
Financial statements or turnover proof for last 3 years
Service center establishment proof or plan within 30 days of award
Any additional QA/QC certificates or IS 16242 compliance documents
Frequently Asked Questions
Key insights about PUDUCHERRY tender market
How to bid for the online UPS tender in Puducherry health department 2026
Bidders must submit GST, PAN, OEM authorization, and experience certificates, along with a data sheet matching the 10 KVA UPS offered. Ensure IS 16242 Part 1 compliance, provide dedicated service center details, and be prepared for 25% quantity variation during contract.
What documents are required for the UPS tender in Puducherry
Submit GST certificate, PAN, OEM authorization, 3-year govt/PSU supply experience proofs, last 3 years financials, data sheet, and service center establishment proof. Include toll-free support details and escalation matrix with bid submission.
What are the technical specifications for the 10 KVA UPS Puducherry tender
Offer must be 10 KVA Online UPS with Battery, IS 16242 Part 1 compliant. Data sheet must align with the product; OEM authorization is required for distributors; service center in the state or established within 30 days of award is mandatory.
When is the delivery timeline for the Puducherry UPS procurement
Delivery period begins from the original delivery order date; option to extend delivery time applies when quantity increases. Minimum 30 days extension for additional time and must adhere to contracted rates.
What are the payment terms and EMD for the Puducherry UPS tender
Payment terms are linked to delivery and documentary evidence; the tender specifies an option-based quantity variation but does not disclose a fixed EMD amount here. Ensure compliance with data sheet and service readiness to avoid delays.
What is required for service centers in Puducherry UPS bids
Bidder must have a functional service center in the consignees' state or establish one within 30 days of award. A dedicated toll-free service line and escalation matrix must be provided for post-sale support.
How to verify IS 16242 Part 1 compliance for UPS bids
Verify that the offered UPS and battery assembly meet IS 16242 Part 1 requirements; attach conformance certificates and the official data sheet. Non-conformance or mismatched specs can lead to bid rejection during technical evaluation.
What experience is required for government UPS supply tenders
Bidders must demonstrate 3+ years of regular supply to Central/State Govt or PSU for similar products, with contract copies for each year. Primary product value should meet the criterion in case of bunch bids.