Indian Army Sanitary Napkins Vending Machines Tender 2026 Rajasthan procurement
Bid Publish Date
18-Oct-2026, 11:48 am
Bid End Date
28-Oct-2026, 12:00 pm
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement of sanitary napkins vending machines under the Q3 category. While project scope details are limited, the contract requires advance sample approval prior to bulk manufacturing, with a 5-day window for initial samples and a 5-day modification cycle after buyer feedback. The process permits alternative performance security in the form of Account Payee Demand Draft or Fixed Deposit Receipt payable to the Commandant, AMC Centre and College in Lucknow. A hard copy must accompany the scanned submission within 15 days of award. The BOQ shows zero items, indicating a potentially framework or single-source provision.
Key differentiators include a defined sample approval workflow, explicit security deposit options, and an escalation/service support requirement for the winning bidder, reinforced by a clear post-award delivery timeline adjustment if the buyer delays sample approval. This tender emphasizes compliance with buyer-specified testing and conformity checks prior to bulk production and delivery, a critical step for uniform product quality across deployment.
Technical Specifications & Requirements
- Product category: sanitary napkins vending machines (Q3)
- Advance sample submission due within 5 days of award; buyer to approve or provide modification list within 5 days
- If sample approval is delayed, delivery period can be refixed without liquidated damage
- Post-approval bulk supply must conform to the approved sample; major deviations may trigger fresh sampling or contract termination
- Security deposits: DD or FDR acceptable; required to be uploaded as a scanned copy and original delivered within 15 days of award
- Service & Support: bidder must maintain a dedicated toll-free service line and escalation matrix
- No BOQ items are listed; counts indicate a potential framework or pilot deployment
Terms, Conditions & Eligibility
- EMD/PBG options: DD or FDR payable to Commandant, AMC Centre and College (Lucknow); upload scanned copy and deliver original within 15 days of award
- Advance sample testing: 5-day submission window; 5-day modification/approval cycle
- Delivery terms: bulk supply timelines may be adjusted if buyer delays sample approval; LD not applied during such delay
- Service support: dedicated toll-free number and escalation matrix required
- Documentation: bidders must align submissions with terms; no explicit BOQ-based quantities available; ensure compliance with security deposit format and delivery requirements
Key Specifications
-
- Product category: sanitation Napkins vending machines
-
- Advance sample submission: within 5 days of award
-
- Sample approval window: 5 days to list modifications or approve
-
- Delivery adjustment: if buyer delays approval, delivery period is reframed without LD
-
- Security deposits: DD or FDR payable to Commandant, AMC Centre and College; original to be delivered within 15 days
-
- Service & Support: dedicated toll-free line and escalation matrix
Terms & Conditions
-
Key Term 1: EMD/PBG via DD or FDR to Lucknow with full delivery of original within 15 days
-
Key Term 2: Advance sample approval within 5 days; modifications provided within 5 days
-
Key Term 3: Delivery period adjustable if buyer delays sample approval; ensure dedicated service support
Important Clauses
Payment Terms
EMD/Performance security via DD or FDR acceptable; scanned copy upload allowed; original must be delivered within 15 days of award
Delivery Schedule
Bulk supply schedule may be refixed if there is a delay in buyer sample approval; no LD applied for buyer delay
Penalties/Liquidated Damages
No explicit LD mentioned; adjustments to delivery window possible based on sample approval timeline
Bidder Eligibility
-
Experience in supplying vending machines or sanitary product equipment
-
Ability to provide EMI/FD-based security deposit and compliance with bank endorsements
-
Compliant service support with toll-free contact and escalation matrix
Tender Data
Bid Details
Quantity
12
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Sanitary Napkins Vending Machines (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
LUCKNOW
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | LUCKNOW | LUCKNOW | - | - | 12 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-10054137.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience certificates for similar supply of vending machines or security equipment
Financial statements (audited, if available)
EMD/Performance security submission (DD or FDR) or equivalent as per terms
Technical bid documents demonstrating compliance with sample testing process
OEM authorization or dealer/distributor authorization (if applicable)
Any additional documents requested by terms and conditions
Frequently Asked Questions
How to bid for sanitary napkins vending machines tender in Lucknow?
Bidders must submit EMD via DD or FDR to Commandant, AMC Centre and College, Lucknow, and upload scanned copies within 15 days of award. Include GST, PAN, experience certificates, financials, OEM authorizations, and technical bids demonstrating advance sample processes and service support readiness.
What documents are needed for Army vending machine procurement in 2026?
Required documents include GST certificate, PAN card, experience certificates for similar supply, audited financial statements, EMD security, technical bid, OEM authorizations, and any buyer-specified forms. Ensure compliance with sample testing and service-support clauses.
What are the sample approval requirements for advance testing?
Within 5 days of award, submit 1 advance sample; buyer will approve or provide a modification list within 5 days. If delayed, the delivery period may be adjusted; bulk supply must conform to the approved sample or face potential contract termination.
What is the EMD payment type for this Army tender?
EMD can be submitted as an Account Payee Demand Draft or as part of a performance security, payable to Commandant, AMC Centre and College in Lucknow, with scanned copy uploaded and original delivered within 15 days of award.
What is the service-support requirement for bidders in this tender?
Bidder must maintain a dedicated toll-free service line and an escalation matrix to handle post-installation support; the terms specify a structured support process to ensure prompt issue resolution and customer assistance.
Are there any BOQ items specified for this procurement?
No BOQ items are listed in the tender; this indicates a potential framework or pilot deployment. Bidders should emphasize compliance capabilities, sample testing, and service readiness rather than unit quantities.
What are the delivery terms if the buyer delays sample approval?
Delivery period may be refixed without liquidated damages for the period of delay caused by buyer sample approval, while bulk supply must still align with approved specifications and any subsequent modifications requested by the buyer.
What standards or certifications are expected for vending machines?
The tender notes general compliance with buyer specifications and testing; bidders should prepare documentation demonstrating adherence to relevant product safety standards, OEM authorizations, and service capabilities, with emphasis on sample conformity and quality control.