Rural Development Department Bihar Sanitary Napkins Incinerator & Vending Machines Tender 2026 SARAN Q3
Progress
Tender Overview
Rural Development Department Bihar seeks procurement of Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3) and Sanitary Napkins Vending Machines (Q3) for the district of SARAN, BIHAR 841101. The scope appears to be a combination purchase with a flexible quantity clause allowing up to 25% quantity variation at contracted rates. The bid emphasizes compliance with numerous statutory and quality standards, with bidder prerequisites spanning GST, Aadhaar, PAN, and bank details, plus evidence of financial strength and prior similar work. The opportunity targets suppliers capable of delivering integrated waste management and female hygiene access solutions within government procurement norms. A unique policy lever is the option to adjust quantity and extend delivery timelines proportionally, subject to minimum 30 days. The tender text highlights mandatory documentation and certifications, creating a stringent eligibility filter for potential bidders.
Technical Specifications & Requirements
- No direct product specifications are published in the BOQ; the procurement centers on two product lines: incinerator with smoke control and sanitary napkin vending machines (Q3).
- Buyer ATC terms require several certifications and documents: ISO 9001:2015, ISO/IEC 27001:2022, ISO 45001:2018, ISO 14001:2015; MSME certificate or company registration; GST 3B (last 6 months); Aadhaar, PAN, and cancelled cheque; evidence of similar work orders worth at least ₹70 Lakh; audited financials with minimum three-year ITR of ₹50 Lakh; a Swachh Bharat Mission pledge certificate; a local service center within ~50 km; a non-blacklist stamp paper; and a SP Corrector certification.
- There is no explicit delivery timeline published; however, the option clause impacts schedule, with delivery windows tied to original and extended orders. The absence of a BOQ itemized list indicates a service/installation and equipment procurement scope rather than pure commodity purchase.
Terms, Conditions & Eligibility
- EMD/guarantee not numerically specified; bidders must adhere to the option clause allowing 25% quantity variation and proportional timeline adjustments.
- Mandatory documents include GST certificate, Aadhaar/PAN copies, legible cancelled cheque, and corporate registrations; required demonstration of similar work orders totaling ₹70 Lakh.
- Financial compliance: 3-year ITR not less than ₹50 Lakh, with audited balance sheet; submission of GST 3B (last 6 months); proof of local service center within 50 km.
- Certifications required: ISO 9001-2015, ISO/IEC 27001:2022, ISO 45001:2018, ISO 14001:2015; additional declarations include Swachh Bharat pledge, and a Corrector Certificate by SP. Vendors must avoid blacklisting and present a valid MSME or company registration.
Key Specifications
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Product category: Sanitary Napkins Incinerator Machine with Smoke Control Unit
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Product category: Sanitary Napkins Vending Machines (Q3)
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Delivery terms: option to increase/decrease quantity by up to 25% at contract and during currency
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Evidence requirements: ISO 9001-2015, ISO/IEC 27001:2022, ISO 45001:2018, ISO 14001:2015
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Financial/eligibility: ₹70 Lakh minimum similar work; ₹50 Lakh 3-year ITR with audited balance sheet
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Documentation: Aadhaar, PAN, GST 3B, MSME/registration, non-blacklist, local service center proof within ~50 km
Terms & Conditions
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Option to modify quantity by 25% at bid and during contract, with proportional delivery time
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Mandatory ISO/ISM certifications and financial/experience thresholds (₹70 Lakh, ₹50 Lakh 3-year ITR)
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Comprehensive documentation pack including GST, Aadhaar, PAN, MSME, local service center proof
Important Clauses
Payment Terms
Not explicitly stated; subject to standard government procurement terms and contract milestones
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time scales computed as (increased quantity / original quantity) × original period, minimum 30 days
Penalties/Liquidated Damages
Not specified in available text; standard LDs may apply per contract terms
Bidder Eligibility
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Must hold GST registration and GST 3B for last six months
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Must provide ISO 9001-2015, ISO/IEC 27001:2022, ISO 45001:2018, ISO 14001:2015
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Must demonstrate ₹70 Lakh in similar work orders and ₹50 Lakh 3-year ITR with audited balance sheet
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Must not be blacklisted; must provide local service center proof within ~50 km
Tender Data
Bid Details
Quantity
6
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3) , Sanitary Napkins Vending Machines (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Saran
Delivery Pincodes
841207
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Prashant Kumar | 841207,Block Office Dighwwara saran | Saran | Bihar | 841207 | 3 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10017432.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST certificate
Copy of Aadhaar card
Copy of PAN card
Cancelled cheque (attested)
Similar Work Order(s) totaling ₹70 Lakh
3-Year ITR (min ₹50 Lakh) with Audited Balance Sheet
MSME certificate or company registration certificate
Non-Blacklist document on Rs 100 stamp paper
ISO 9001-2015, ISO/IEC 27001:2022, ISO 45001:2018, ISO 14001:2015 certificates
Swachh Bharat Mission Pledge Certificate
Corrector Certificate by SP
GST 3B (last 6 months)
Local Address Proof (service center within ~50 km)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkins incinerator tender in SARAN Bihar 2026?
Bidders must submit GST registration, Aadhaar, PAN, cancelled cheque, and MSME/registration certificates, plus ISO certifications and financial proofs. Ensure similar work orders totaling ₹70 Lakh and 3-year ITR of at least ₹50 Lakh with audited balance sheet; comply with 25% quantity variation and delivery-time rules.
What documents are required for the sanitary napkins vending machine tender in Bihar?
Required documents include GST 3B (past 6 months), Aadhaar and PAN copies, cancelled cheque, MSME/company registration, non-blacklist stamp paper, ISO certificates (ISO 9001, ISO 27001, ISO 45001, ISO 14001), Swachh Bharat pledge, Corrector Certificate, and proof of local service center within ~50 km.
What are the essential standards for this Bihar procurement?
Bidders must provide ISO 9001-2015, ISO/IEC 27001:2022, ISO 45001:2018, ISO 14001:2015 certifications to qualify, alongside evidence of similar work worth ₹70 Lakh and robust financials (₹50 Lakh 3-year ITR).
When will delivery timelines be adjusted if quantity changes in this tender?
Delivery time scales with the option clause: (Increased quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days; extended periods may apply up to the original delivery timeframe.
What is the minimum financial experience required for bidders?
Bidders must show proof of similar work orders totaling at least ₹70 Lakh and maintain three-year audited financials with a minimum ₹50 Lakh ITR, to demonstrate capability for this Bihar procurement.
Are there any local service center requirements for bidders in Bihar?
Yes. Bidders must provide Local Address Proof showing a service center within approximately 50 kilometers, ensuring prompt post-sale support and maintenance for the sanitary equipment.
What are the key eligibility criteria for this Rural Development Bihar tender?
Eligibility hinges on GST and PAN validity, Aadhaar, MSME/registration, non-blacklist status, ISO certifications, ₹70 Lakh similar work, ₹50 Lakh 3-year ITR with audits, and local service center proof within ~50 km.
What is the role of Swachh Bharat pledge in this procurement?
The Swachh Bharat Mission pledge certificate is mandatory to demonstrate adherence to government hygiene and sanitation initiatives, contributing to overall compliance and eligibility for the sanitary equipment bid.