Indian Army Department Of Military Affairs IT Equipment Tender Gurudaspur Punjab IS 16242 Compliant 2026
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids from suppliers for a bundled IT and audiovisual equipment procurement in Gurudaspur, Punjab. The scope includes Entry and Mid Level Desktop Computers, High End Desktop Computers, Online UPS 10 KVA with Battery conforming to IS 16242 (Part 1), interactive panels, videoconferencing cameras, audio systems with Bluetooth, display devices, projectors, and related peripherals. The bid requires an EMD of ₹104,966 and demands delivery, installation, testing, commissioning, and operator training at consignee sites. The contractual terms allow up to a 25% quantity variation and specify integration of statutory clearances as applicable. A OEM warranty framework and post‑sales support in India are mandatory. This tender emphasizes a comprehensive supply and service package rather than a single SKU, with emphasis on after‑sales capabilities and vendor readiness. The opportunity is located in Gurudaspur, Punjab, under the Army’s procurement program for robust IT and AV infrastructure.
Technical Specifications & Requirements
- Scope of supply includes: Supply, Installation, Testing, Commissioning of goods and Training of operators; statutory clearances, if required, are included.
- Warranty: 3 years from final acceptance or after installation/completion, whichever is applicable; OEM warranty certificates must be submitted at delivery.
- Service network: bidders must demonstrate a well‑established Installation, Commissioning, Training, Troubleshooting and Maintenance service group in India with service centers listed near consignee destinations.
- Delivery/option clause: Purchaser may increase quantity up to 25% during contract; extended delivery time calculated as (additional/original) × original delivery period, with a minimum of 30 days.
- ATC/ATC‑linked terms: Compliance with the buyer added terms is mandatory; vendor code creation and related bidding formalities require PAN, GSTIN, cancelled cheque, and EFT mandate copies.
Terms, Conditions & Eligibility
- EMD: ₹104,966 required with bid submission.
- Delivery/installation timeline: Not explicitly stated; scope includes installation, commissioning, testing at consignee location.
- Payment terms: Not specified in available data; bidders should anticipate standard government terms per ATC.
- Documents to submit: PAN card, GSTIN, Cancelled cheque, EFT mandate certified by bank; OEM authorizations and service capability documentation are expected.
- Warranty & support: 3‑year warranty; ensure OEM certification and service centre presence in India.
- Variant scope: 10 item BOQ with diverse IT/AV equipment; ensure compliance with IS 16242 (Part 1) for UPS where specified.
- Option clause: Quantity may be adjusted by up to 25% during contract; delivery timelines adjust accordingly.
Key Specifications
-
EMD amount: ₹104,966
-
Warranty: 3 years from final acceptance/installation
-
Scope: Supply, Installation, Testing, Commissioning, Training
-
Delivery flexibility: up to 25% quantity variation
-
Service network: India‑based installation and maintenance
Terms & Conditions
-
EMD of ₹104,966 required; bid validity as per ATC
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3‑year OEM warranty with service centers in India
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Up to 25% quantity variation during/after contract
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PAN, GSTIN, cancelled cheque and EFT mandate mandatory
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IS 16242 (Part 1) compliance for UPS where applicable
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Installation, commissioning, testing and operator training included
Important Clauses
Payment Terms
No explicit payment terms provided in data; bidders should expect standard government terms per ATC
Delivery Schedule
Delivery period adjustable with option clause; additional time = (additional quantity/original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data; refer to ATC for LD/penalty regime
Bidder Eligibility
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Ability to supply and install IT/AV equipment across Indian locations
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Demonstrated OEM warranty and after‑sales support capability in India
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Financial stability evidenced by GST registration and bank EFT mandate
Tender Data
Bid Details
Quantity
17
Category
Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
17
OEM Avg. Turnover
17
Past Performance
50 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2) , High End Desktop Computer (Q2) , Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1) (Q2) , Interactive Panels with CPU (Q2) , Video Conferencing Camera / Web Camera (V2) (Q2) , Noise protection device , Fire Alarm System , Audio System with Bluetooth , Desktop Visual Presenters full HD , Display Controller 8 In 8 Out , Map Dispenser Motorized , Digital Podium , Multimedia Projector 4k , Scheduler System With Display , Speaker Phone
Advisory Bank
State Bank of India
ePBG Percentage
2%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Gurdaspur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Gurdaspur | Gurdaspur | - | - | 1 | 90 | - |
Authority Records
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Documents 6
GeM-Bidding-9745569.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
10 Items Sign in to view GEM price trends Sign in for GEM prices
Noise protection device
Noise protection device
Fire Alarm System
Fire Alarm System
Audio System with Bluetooth
Audio System with Bluetooth
Desktop Visual Presenters full HD
Desktop Visual Presenters full HD
Display Controller 8 In 8 Out
Display Controller 8 In 8 Out
Map Dispenser Motorized
Map Dispenser Motorized
Digital Podium
Digital Podium
Multimedia Projector 4k
Multimedia Projector 4k
Scheduler System With Display
Scheduler System With Display
Speaker Phone
Speaker Phone
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Noise protection device | Noise protection device | 1 | job work | maneesh_hq84 | 90 | |
| 2 | Fire Alarm System | Fire Alarm System | 1 | job work | maneesh_hq84 | 90 | |
| 3 | Audio System with Bluetooth | Audio System with Bluetooth | 1 | nos | maneesh_hq84 | 90 | |
| 4 | Desktop Visual Presenters full HD | Desktop Visual Presenters full HD | 1 | nos | maneesh_hq84 | 90 | |
| 5 | Display Controller 8 In 8 Out | Display Controller 8 In 8 Out | 1 | nos | maneesh_hq84 | 90 | |
| 6 | Map Dispenser Motorized | Map Dispenser Motorized | 1 | job work | maneesh_hq84 | 90 | |
| 7 | Digital Podium | Digital Podium | 1 | nos | maneesh_hq84 | 90 | |
| 8 | Multimedia Projector 4k | Multimedia Projector 4k | 2 | nos | maneesh_hq84 | 90 | |
| 9 | Scheduler System With Display | Scheduler System With Display | 1 | nos | maneesh_hq84 | 90 | |
| 10 | Speaker Phone | Speaker Phone | 1 | nos | maneesh_hq84 | 90 |
Categories
24
Required Documents
PAN Card
GSTIN
Cancelled Cheque
EFT Mandate certified by Bank
OEM Authorization (if applicable)
Warranty certificates from OEM
Service Centre details near consignee destinations
Technical bid documents and installation/commissioning plan
Experience certificates for similar supply/installation projects
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for Indian Army IT equipment tender in Gurudaspur Punjab 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with OEM authorizations and installation capabilities. The bid includes 3‑year OEM warranty and an EMD of ₹104,966. Ensure IS 16242 (Part 1) compliance for UPS and provide service centres in India. Follow ATC terms for quantity variation and delivery conditions.
What documents are required for IT AV tender submission in Gurudaspur?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, warranty certificates, installation/maintenance plan, and experience certificates for similar projects. Include service centre details near consignee locations and all technical bid submissions as per buyer ATC.
What are the warranty obligations for Indian Army IT equipment tender?
The supplier must provide a 3‑year warranty from final acceptance or after installation, with OEM warranty certificates provided at delivery. The vendor must have established service networks in India and willingness to perform maintenance and troubleshooting under the warranty period.
What is the scope of supply in the Gurudaspur tender?
Scope includes Supply, Installation, Testing, Commissioning, and Training of operators; plus statutory clearances where applicable. The package covers Entry/Mid Level and High End Desktop Computers, 10 KVA UPS with IS 16242, interactive panels, cameras, audio systems, projectors, and related peripherals.
What is the option clause for quantity variation in this tender?
The purchaser may increase/decrease quantity up to 25% of bid/contract quantity. Additional time is calculated by (additional/original quantity) × original delivery period, with a minimum extension of 30 days; delivery can be extended to the original period.
What are the key eligibility criteria for bidders in this Indian Army tender?
Eligibility includes proven ability to supply/install IT/AV gear in India, valid GST registration, bank EFT mandate, OEM authorizations if required, and maintenance/service capability with regional centres. Demonstrate experience on similar projects and compliance with IS 16242 where applicable.
How is the EMD amount ₹104,966 structured for this bid?
Bid submission requires an EMD of ₹104,966. The EMD acts as a security deposit to ensure bid seriousness; later adjustments aren’t specified, so bidders should prepare funds accordingly and follow payment methods per ATC.
Which standards govern UPS equipment in this Gurudaspur tender?
UPS units must comply with IS 16242 (Part 1) for power protection and performance. Bidders should provide ISI/ISO certifications if applicable and ensure the UPS meets the specified regulatory standard for the Army procurement.