University of Kashmir Consumables for Digital Duplicators Tender Srinagar Jammu & Kashmir 2026
Bid Publish Date
30-Sep-2026, 4:07 pm
Bid End Date
10-Oct-2026, 5:00 pm
Location
Progress
Key Highlights
- • OEM Manufacturer’s Authorization Form (MAF) required with product/model clearly mentioned
- • Imported items must have an in-India registered office for after-sales service
- • Quantity flexibility up to 25% during contract placement and currency
- • Delivery period adjustments linked to quantity changes with minimum 30 days
- • GeM rules compliance and OEM verification by purchaser
- • No explicit technical specs provided; focus on consumables for digital duplicators and MAF/OEM legitimacy
Tender Overview
University of Kashmir invites bids for consumables for digital duplicators to support higher education operations in Srinagar, Jammu & Kashmir (190001). The scope focuses on consumables for existing digital duplicator devices, with quantity adjustments permitted up to 25% of bid quantity and contract quantity during execution. Bidders must submit a valid Manufacturer’s Authorization Form (MAF) from the OEM, clearly naming the authorized bidder, product/model, and OEM signatory details. For imported products, an in-India OEM office must provide after-sales support. The tender emphasizes compliance with GeM rules and verification of the MAF. Delivery timing is tied to contract structure, with option-driven extensions considered at renewal.
- Organization: University of Kashmir
- Location: Srinagar, Jammu & Kashmir
- Category: Consumables for Digital Duplicators
- Key differentiator: OEM authorization requirement and potential quantity flexibility up to 25%
- Unique clause: MAF verification and in-India service presence for imports
Technical Specifications & Requirements
- No technical specifications are provided in the tender data. The procurement targets consumables for digital duplicator devices and requires a valid MAF from the OEM, clearly stating the product/model, authorized bidder, and OEM signatory details.
- For imported items, the bidder must show an in-India OEM office for after-sales support. The tender reserves the purchaser’s right to apply the 25% quantity variation and to adjust delivery periods accordingly, as per original and extended delivery windows.
- The term structure relies on standard GeM ATC clauses, with verification of MAF and OEM identity as a condition of bid validity.
Terms & Eligibility
- MAF requirement: Submit a valid OEM authorization on official letterhead with OEM name, authorized bidder, product/model, and signatory details; verification by the purchaser is mandatory.
- Imported products: Must have an Indian office for after-sales service; provide certificate confirming presence in India.
- Quantity variation: Purchaser may increase/decrease quantity by up to 25% of bid and contracted quantities; delivery periods extend proportionally, minimum 30 days unless original period exceeds that.
- Compliance with GeM rules and proper documentation is essential for bid acceptance.
Key Specifications
-
Product category: consumables for digital duplicators
-
Quantity/scale: up to 25% variation post bid; exact quantities TBD in contract
-
Estimated value: not disclosed in tender data
-
Experience: prior experience in supplying consumables for printing/duplicating equipment
-
Standards: not specified; compliance with GeM and OEM authorization mandatory
-
Warranty/AMC: not detailed in data; to be clarified during bid evaluation
Terms & Conditions
-
MAF must be submitted and verifiable with OEM
-
25% quantity variation rights during contract and extension periods
-
In-India OEM presence required for imported items
-
Delivery schedule linked to original and extended delivery periods
-
GeM rule compliance and verification of documents required
Important Clauses
Payment Terms
Not specified in data; payment terms to be defined in contract per GeM rules
Delivery Schedule
Delivery begins from order date or as per contract; extended periods possible with 30-day minimum as per option clause
Penalties/Liquidated Damages
Not specified; penalties to be defined in final contract per GeM guidelines
Bidder Eligibility
-
Must provide OEM Manufacturer’s Authorization Form (MAF) for quoted consumables
-
Imported products require in-India OEM office for after-sales service
-
Experience in supplying consumables for digital duplicator equipment within higher education sector preferred
Tender Data
Bid Details
Quantity
12
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Consumables for Digital Duplicators (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Srinagar
Delivery Pincodes
190006
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mirza Irshad Hussain Beig | 190006,University of Kashmir,Hazratbal,Srinagar | Srinagar | Jammu And Kashmir | 190006 | 12 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9969557.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
MAF on OEM letterhead with OEM name, authorized bidder, product/model, signatory details
Proof of OEM capability for in-country supply (for imported items, Indian office certificate)
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates related to supplying consumables for digital duplicators
Financial statements or solvency documents (as available in tender terms)
Any OEM authorization renewals or renewal notices relevant to product line
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for consumables tender in Srinagar Kashmir 2026?
Bidders must submit an OEM Manufacturer’s Authorization Form (MAF) on OEM letterhead, prove Indian after-sales presence for imported items, and provide GST, PAN, and experience certificates. Ensure quantity variation up to 25% is accepted and delivery terms align with contract extensions. Compliance with GeM rules and official product model mention in MAF is essential.
What documents are required for Kashmir digital duplicator consumables bid?
Required documents include MAF on OEM letterhead with product/model, proof of Indian service for imports, GST certificate, PAN, relevant experience certificates for duplicator consumables, and financial statements if requested. Ensure OEM signatory contact details are included for verification.
What are the OEM authorization requirements for imported items in JK tender?
For imported items, bidders must show an in-India OEM office for after-sales support and submit a certificate confirming Indian presence. The MAF must clearly mention OEM name, authorized bidder, product/model, and signatory details; purchaser may verify directly with OEM.
When will quantity adjustments of 25% apply in this Kashmir tender?
The purchaser may increase or decrease the bid/contract quantity by up to 25% at contract placement and during the contract currency. Delivery periods extend proportionally, with a minimum extension of 30 days unless the original period is longer.
What delivery terms apply to consumables for digital duplicators in Srinagar?
Delivery timing ties to the original delivery order; if option clauses are exercised, the extension is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum 30-day extension. Final delivery dates depend on contract terms.
What payment and warranty terms are specified for this JK tender?
Specific payment terms are not detailed in the tender data; final terms will be defined in the contract per GeM guidelines. Warranty or AMC requirements are not explicitly listed and will be clarified during bid evaluation.
What is the scope of consumables category for this Kashmir procurement?
Category focuses on consumables for digital duplicators used in higher education. The exact items are not enumerated, so bidders should align proposals to typical consumables such as toner, developer, ink, and related supplies compatible with common duplicator models.
How to verify OEM authorization in this Kashmir tender?
Submit a valid MAF on OEM letterhead with complete contact details of the OEM signatory. The purchaser will verify authenticity with the OEM directly; forged or unverifiable MAFs will render bids liable for rejection under GeM rules.