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Western Coalfields Limited Potable Water Purification System with RO+UV Tender India 2025

Bid Publish Date

02-Nov-2025, 4:23 pm

Bid End Date

24-Nov-2025, 5:00 pm

Location

CHANDRAPUR , MAHARASHTRA

Progress

Issue02-Nov-2025, 4:23 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM warranty certificates must be supplied by successful bidder
  • • Technical certifications: GST registration, PAN, and GSTIN submission; GST invoice and payment screenshot required
  • • Special clauses: 25% quantity variation during procurement and currency of contract
  • • Eligibility criteria: minimum 3 years' experience in government/PSU supply of similar products
  • • Warranty/AMC: OEM warranty certificates required; warranty period defined from final acceptance
  • • Penalties/LD: Not explicitly stated in terms; compliance with option clause and delivery timelines implied
  • • Delivery/Installation: Scope includes delivery, installation, testing and commissioning at consignee location
  • • Documentation: EFT mandate, cancelled cheque, vendor code creation documents

Categories 11

ALCOHOLS CHEMICAL INTERMEDIATES SURVIVAL WATER DISPENSER WATER VENDING MACHINE COOLER WATER COOLER WATER PURIFIER AND RO PLANT LABORATORY WATER PURIFICATION EQUIPMENT REVERSE OSMOSIS PLANT WATER PURIFICATION

Tender Overview

Organization: Western Coalfields Limited (Coal India Limited) seeks a potable water purification system with inbuilt water cooler (RO+UV) for on-site supply, installation, testing and commissioning. The contract scope includes delivery, installation and commissioning at consignee location with OEM warranty. The tender allows quantity variation up to 25% during procurement and during the currency of contract. Vendors must ensure GST compliance and submit documents for Vendor Code Creation. The bid requires performance and quality controls aligned with central/state government procurement norms. This procurement emphasizes reliable water purification with integrated cooling for safe drinking water and user comfort.

Technical Specifications & Requirements

  • Scope: Supply, installation, testing and commissioning of potable water purification system with inbuilt water cooler (RO+UV).
  • Delivery & quantities: Option clause allows ±25% quantity variation; delivery period calculations follow the provided formula with a minimum of 30 days for additional time.
  • Quality & certificates: Must upload GST invoice, GST portal payment confirmation, and OEM warranty certificates; products should satisfy standard warranty terms as specified at final acceptance location.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; experience documentation demonstrating three years of similar govt/PSU supply.
  • Scope alignment: The bid price must cover all cost components; installation, commissioning and testing are included.

Terms, Conditions & Eligibility

  • EMD & pricing: GST topping may be reimbursed as per actuals or approved rates; bidder must ensure on-time payment and accurate GST handling.
  • Experience: Minimum 3 years in manufacturing/supplying similar water purification equipment to government bodies; provide contracts as evidence.
  • Warranty: OEM warranty certificates required; warranty period aligned with vendor’s specification from final acceptance or post-installation.
  • Documentation: Required PAN, GSTIN, cancelled cheque, EFT mandate, and supplier code documents; failure to upload certificates may lead to rejection.
  • Delivery terms: Scope includes delivery to consignee location with installation and commissioning.
  • Payment terms: Not explicitly stated; alignment with standard govt practice and GST compliance.

Key Specifications

  • Product category: Potable water purification system with inbuilt water cooler (RO+UV)

  • Scope: Supply, installation, testing and commissioning

  • Delivery variation: ±25% quantity allowed during procurement and contract currency

  • Warranty: OEM warranty certificates to be submitted

  • Documentation: PAN, GSTIN, EFT mandate, cancelled cheque; GST invoice and payment proof

  • Experience: Minimum 3 years in government/PSU supply of similar equipment

Terms & Conditions

  • Option clause permits 25% quantity variation during order placement and currency of contract

  • GST implications: bidder to self-assess GST; reimbursement as actuals or applicable rates

  • Documentation: mandatory PAN, GSTIN, cancelled cheque, EFT mandate and OEM warranties

Important Clauses

Payment Terms

GST reimbursement as actuals or at applicable rate; payment terms aligned with govt norms and GST portal confirmations

Delivery Schedule

Delivery period calculated per option clause with a minimum 30 days for additional time; extended period may apply within original delivery timeframe

Penalties/Liquidated Damages

Penalties not explicitly stated; compliance with delivery timelines and option clause inferred

Bidder Eligibility

  • Minimum 3 years of experience manufacturing/supplying similar water purification systems to government bodies

  • Demonstrated ability to supply and install RO+UV potable water systems with inbuilt cooler

  • GST registration and valid PAN; financials and contracts to support eligibility

Documents 3

GeM-Bidding-8540146.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card copy

3

Copy of GSTIN

4

Cancelled cheque

5

EFT mandate certified by bank

6

Contracts/experience certificates showing 3 years of govt/PSU supply

7

OEM authorization certificates (if applicable)

8

GST invoice copies and GST payment screenshots

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for potable water system tender in India with RO UV?

Bidders must meet eligibility criteria, provide PAN, GSTIN and EFT mandate, and submit OEM authorizations if required. Three years of govt/PSU supply experience is mandatory, along with OEM warranty certificates. The bid includes installation and commissioning; ensure GST compliance and submit GST invoices with payment proof.

What documents are required for bidder registration and submission in this tender?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, GST invoice copies, OEM authorizations (if applicable), and contracts proving 3 years of govt/PSU experience. Vendor Code Creation documents are required; ensure all certificates are uploaded to avoid rejection.

What are the delivery and quantity variation terms for this tender?

The purchaser may increase/decrease quantity up to 25% of bid/contract quantity. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Delivery extends only within the contracted rates and original delivery framework.

What warranty and certification requirements accompany the RO+UV water system?

OEM warranty certificates must be submitted by the successful bidder. Warranty is defined from final acceptance or post-installation testing, at the consignee location. Ensure the system meets the required standards and provide warranty documentation accordingly.

How does GST reimbursement work for this procurement?

GST reimbursement will be as per actuals or as per applicable rates, whichever is lower, subject to the quoted GST percentage. Bidders must handle GST invoicing and provide GST portal payment confirmations as required.

What installation scope is included in the bid for this water system?

The scope explicitly includes Supply, Installation, Testing and Commissioning of the potable water purification system with inbuilt water cooler (RO+UV). All associated works are included in the bid price, with delivery to consignee location and related commissioning activities.

What experience criteria must be met to participate in this government bid?

The bidder or OEM must have regularly manufactured and supplied similar water purification products to Central/State Govt or PSU for at least 3 years before bid opening, with copies of relevant contracts submitted to demonstrate yearly quantities.