Indian Coast Guard Event Management Service Tender National ICC Outdoor Full Day 2026
Bid Publish Date
08-Sep-2026, 10:07 am
Bid End Date
14-Sep-2026, 11:00 am
Value
₹3,00,000
Location
Progress
RAKey Highlights
- • National ICC event management for Indian Coast Guard with outdoor, full-day scope
- • 50% quantity/duration adjustment option during contract issuance and execution
- • Office of Service Provider must be located in the consignees' state; documentary evidence required
- • No BOQ items; emphasis on deliverables and SOW-based scope
- • Mandatory undertaking to accept all terms; liability for all obligations
Tender Overview
The Indian Coast Guard invites bids for a national-level event management service to support the International Coastal Cleanup (ICC) program. The scope covers participation arrangements, venue development, and full-day outdoor event management, with an estimated value of ₹300,000. Engagement is national with potential expansion across ICC venues, and bidders must demonstrate operational capability in large-scale, outdoor event logistics. A distinct differentiator is the integration of ICC participation logistics with venue development under a single service contract. The tender emphasizes service provider accessibility, compliance with buyer terms, and a clear SOW annexure to be viewed via attached file.
Technical Specifications & Requirements
- Category: Event or Seminar or Workshop or Exhibition or Expo Management Service (National; ICC coordination) for outdoor, full-day execution.
- Scope includes: Participation arrangements, Venue development, Outdoor event management.
- BOQ: Total Items: 0 (no bill of quantities provided); emphasis on deliverables rather than unit pricing.
- Delivery locus: not specified; service requires office presence in the state of the consignee (per ATC 4).
- Estimated value: ₹300,000; exact breakdown to be defined in the SOW.
- Documentation: bidders must upload required certificates and undertaking as per ATCs; past experience evidence accepted in multiple formats (contracts, invoices, client execution certificates).
- Compliance: non-toxic materials where applicable; MSDS for any toxic components; sign-off on additional terms and scope of work in the SOW attachment.
- SOW attachment: mandatory file to view the specific scope of work.
- Sourcing flexibility: 50% quantity/duration adjustment allowed by buyer at contract issuance and during execution (with conditions).
- Service provider obligations: bidder must submit signed undertaking agreeing to all terms; full responsibility for deliverables.
Terms, Conditions & Eligibility
- 50% option clause allows adjustments up to 50% of quantity or duration.
- The bidder must not be under liquidation or bankruptcy; an undertaking to this effect is required.
- Suppliers must provide non-toxic materials or include MSDS for toxic items.
- Office of Service Provider must be located in the state of the consignee; documentary evidence required.
- Upload of all certificates/documents is mandatory; non-submission leads to rejection.
- Past experience accepted via contract copies, client execution certificates, or third-party notes.
- A signed Undertaking confirming acceptance of all terms is required; bidder bears full responsibility for scope and deliverables.
Key Specifications
-
Event management services for outdoor, full-day ICC program
-
Estimated contract value ₹300,000
-
No BOQ items; focus on SOW deliverables
-
Office must be located in consignee state
-
Past project proof accepted in multiple formats
Terms & Conditions
-
50% quantity/duration adjustment by buyer
-
Mandatory undertakings and complete term acceptance
-
Office location requirement and documentary evidence
Important Clauses
Payment Terms
Not explicitly defined in data; terms to be referenced in ATC and SOW attachment
Delivery Schedule
Outdoor full-day event management; schedule to be specified in SOW attachment
Penalties/Liquidated Damages
Not specified in provided data; typical inclusion in ATC if any would be referenced in SOW
Bidder Eligibility
-
Not under liquidation, court receivership or bankruptcy
-
Demonstrated experience in national-level event/exhibition management
-
Office presence in the consignee state with verifiable documentary evidence
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | ZIVARO & CO Under PMA Winner | ₹2,00,000 | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; International Coa |
| L2 | M/s VISWA ENTERPRISES Under PMA | ₹2,00,300 | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; International Coa |
| L3 | NADE CORE TECHNOLOGIES PRIVATE LIMITED Under PMA | ₹2,59,300 | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; International Coa |
| L4 | ELATE EVENTS AND PRODUCTION PRIVATE LIMITED Under PMA | ₹2,59,600 | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; International Coa |
| L5 | RATAN DIGITAL AGENCY Under PMA | ₹2,93,000 | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; International Coa |
| L6 | Sivam Enterprises and Transporters Under PMA | ₹2,98,900 | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; International Coa |
| L6 | TRIVENI TRADERS Under PMA | ₹2,98,900 | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; International Coa |
🎉 L1 Winner
ZIVARO & CO Under PMA
Final Price: ₹2,00,000
Reverse Auction Schedule
Start
16-Sep-2026, 12:00 pm
End
17-Sep-2026, 12:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; International Coastal Cleanup (ICC); Participation arrangements, Venue Development; Outdoor Event; Full day
Pre-Bid & Qualification
Pre-Bid Date
10-09-2026 15:00:00
Pre-Bid Venue
Headquarters No. 16 Coast Guard District (Tut), Harbour Estate, Tuticorin - 628 004
Delivery Details
Delivery Locations
1
Delivery Cities
Tuticorin ( thoothukudi )
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Tuticorin ( thoothukudi ) | Tuticorin ( thoothukudi ) | - | - | 1 | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9780705.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar event management projects
Financial statements or solvency certificates
EMD document (if applicable; otherwise supplier to clarify otherwise in ATC)
Technical bid documents and compliance certificates
OEM authorizations (if required by SOW)
Signed Undertaking confirming acceptance of all Buyer terms
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for the Indian Coast Guard event management tender in 2026
Bidders should review the SOW attachment, submit the signed Undertaking, and provide past event management experience. Prepare GST, PAN, financials, and certificates. Ensure office presence in the consignee state and comply with the 50% quantity/duration adjustment clause. Submit technical and financial bids as per ATC.
What documents are required for the national ICC event management bid
Required documents include GST registration, PAN, experience certificates for similar events, financial statements, proof of past performance, technical bid, and signed Undertaking. Include any OEM authorizations if applicable and ensure documentary evidence of a local service provider office.
What are the technical scope details for ICC outdoor event management
The contract covers participation arrangements, venue development, and full-day outdoor event management for ICC. There are no BOQ items; emphasis is on SOW deliverables. Ensure compliance with non-toxic materials and provide MSDS if necessary; reference the SOW attachment for precise tasks.
What are the eligibility criteria for the Indian Coast Guard tender 2026
Eligibility includes non-liquidation status, demonstrable experience in national-level events, and an office in the consignee state. Submit required certificates and undertaking. Past project proofs may include contracts, client certificates, or third-party notes indicating successful execution.
What are the payment terms for the Indian Coast Guard event contract
Payment terms are specified in the ATC/SOW; the data here does not define exact percentages or timelines. Bidder should verify in the SOW attachment and ATC for milestone payments, invoicing schedule, and any security deposits if applicable.
How is the 50% scope adjustment clause applied in this tender
The buyer may increase or decrease contract quantity or duration by up to 50% at contract issuance and during execution, subject to mutual consent. Bidders must indicate acceptance in the signing of terms and be prepared to adjust workload accordingly.
What is the estimated contract value and deliverables for this tender
Estimated value is ₹300,000. Deliverables center on ICC-related participation logistics, venue development, and full-day outdoor event management, with the SOW attachment detailing specific tasks, timelines, and performance milestones.