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Directorate Of Urban Local Bodies Laptop/Desktop/MFP/UPS Tender 2026 – India ISO 9001 & 25% Quantity Variations Included

Bid Publish Date

04-Jul-2026, 10:28 am

Bid End Date

14-Jul-2026, 11:00 am

Value

₹28,47,840

Location

GURGAON , HARYANA
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Progress

Issue04-Jul-2026, 10:28 am
AwardPending
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Quantity

75

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 6

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM MICRO CONTROLLER

Tender Overview

The Directorate Of Urban Local Bodies in India invites bids for Entry and Mid Level Laptop - Notebook (Q2), Entry and Mid Level Desktop Computer (Q2), A4 and Legal Size Multifunction Printer (MFP) (Q2), and Line Interactive UPS with AVR (V2) (Q2). The project carries an estimated value of ₹2,847,840. The scope covers standard office computing equipment, imaging devices, and uninterrupted power supply units, with vendor obligations aligned to generic OEM and warranty expectations. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, plus delivery-time adjustments. The buyer mandates compliance with quality and service standards via specific certifications and a robust after-sales framework.

The procurement emphasizes realistic lifecycle support, with emphasis on on-site OEM warranty terms and potential extended warranty, and demands conformity to stated service delivery and post-sale support expectations. This tender targets suppliers capable of delivering multi-category equipment under a unified contract while maintaining compatibility with standard office workflows and power-backup requirements.

Technical Specifications & Requirements

  • Equipment categories: Laptops, Desktops, A4/Legal MFPs, Line Interactive UPS with AVR
  • Warranty framework: On-site OEM warranty; possibilities for extended warranty
  • Technical standards: ISO 9001 certification for bidder or OEM; OEM authorization for imported items
  • Performance metrics: Printing performance and duplexing features per ISO/IEC 24734 where applicable; minimum auto-duplexing and document feeder capabilities
  • Delivery and variation: Option to increase quantity up to 25%, delivery period adjustments based on the option clause; delivery schedule logic linked to order dates
  • Power/UPS specifics: UPS rating, inverter technology, inverter efficiency, and guaranteed battery backup time
  • Documentation requirements: GST and PAN alignment, experience credentials, and financial statements supporting bid validity

Terms, Conditions & Eligibility

  • EMD/financial security: Not specified in the excerpt; bidders must ensure financial solidity per T&Cs
  • Experience & life-cycle: 7 years residual market life for offered products; not End-Of-Life before this period
  • Certifications: ISO 9001 certification mandatory for bidder or OEM; OEM authorization for imported items
  • GST/policy: GST liability to be borne by bidder; reimbursement as per actuals or applicable rates
  • Documentation: Submit MAF, OEM certificates, experience certificates, GST/PAN, and relevant financials
  • Warranty & penalties: On-site warranty with potential extended terms; penalties aligned to delivery and performance clauses
  • Anti-circumvention: Bidder must not be under liquidation; maintain financial health and solvency
  • Open conditions: Quantity adjustments and delivery extensions governed by the option clause; adherence to contract terms

Key Specifications

  • Category: Laptop - Notebook; Category: Desktop Computer; Category: A4/Legal MFP; Category: Line Interactive UPS with AVR

  • Estimated value: ₹2,847,840; 25% quantity variation allowed; delivery period adjustments per option clause

  • Warranty: On-site OEM warranty; option for Extended Warranty; UPS inverter technology and efficiency

  • Standards: ISO 9001 certification; ISO/IEC 24734 printing performance metrics expectations

Terms & Conditions

  • Option clause allows quantity variation up to 25% during contract and extended delivery periods with formula-based time adjustments

  • Bidder must hold ISO 9001 certification; OEM authorization required for imported items

  • Notional EMD amount not specified; GST to be paid by bidder; GST rates pegged to actuals

  • Products should not be end-of-life within 7 years residual market life requirement

  • On-site OEM warranty with potential for extended warranty; penalties may apply for delays

  • Bidder must provide MAF and OEM certificates to participate

Important Clauses

Payment Terms

GST and payment terms to be finalized; reimbursement as per actuals; no fixed EMD amount published

Delivery Schedule

Delivery window linked to original order date; option clause may extend delivery with 30+ days minimum depending on quantity variation

Penalties/Liquidated Damages

Penalties/LD to be specified in final contract; likely tied to delivery delays and performance criteria

Bidder Eligibility

  • ISO 9001 certification for bidder or OEM

  • OEM authorization for imported products

  • No liquidation or bankruptcy status; financial standing acceptable

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Entry and Mid Level Laptop - Notebook (Q2) , Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2)

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 6

GeM-Bidding-9556400.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
Processor Laptop Type Mid Level
Processor Processor Number AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Motherboard Security FTPM 2.0, Discrete TPM 2.0 Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 16.0 Or higher
Display Display Size (in cm) - Diagonal 35.56 to 38.09 (14 In to 14.99 In)
Storage Capacity of Storage Drive (in GB) 1024, 2048 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar deployments

4

Financial statements (audited if available)

5

EMD/Security deposit proof (as applicable)

6

Technical bid documents and product specifications

7

OEM authorization certificates for each brand supplied

8

ISO 9001 certification ( bidder or OEM )

Frequently Asked Questions

How to bid for the laptops desktop MFP UPS tender in India 2026

Bidders must meet ISO 9001 certification, provide OEM authorizations for imported items, and submit GST/PAN along with experience certificates and financial statements. The bid requires MAF, and must address the 25% quantity variation option. Delivery terms align with the contract’s original delivery date and extended periods.

What documents are required for the Directorate Of Urban Local Bodies tender submission

Submit GST registration, PAN, experience certificates of similar deployments, audited financial statements, MAF, OEM authorizations, technical specifications, and proof of ISO 9001 certification. Ensure products are not end-of-life within the 7-year residual market life as stated.

What are the technical specifications for the MFP and UPS components

MFPs must support A4/Legal printing; ensure duplexing, document feeder, and connectivity features. UPS must specify AVR with Line Interactive topology, inverter technology, percentage efficiency, and guaranteed battery backup time. ISO 24734 metrics apply to printing performance where relevant.

When is delivery expected under the option clause for quantity variation

Delivery extension follows (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend time up to the original delivery period while exercising the option. Compliance with this formula is mandatory.

What is the warranty expectation for the supplied equipment

On-site OEM warranty is mandatory, with potential for Extended Warranty. Bidder must demonstrate OEM support presence in India for service, with clear terms on response times and coverage period on all items.

What standards must the bidder meet for eligibility in this tender

ISO 9001 certification is mandatory; OEM authorization for imported items; products must have at least 7 years residual market life; bidder should avoid entities under liquidation and provide financial health documentation.

What is the estimated contract value and scope for this procurement

The estimated value is ₹2,847,840 for multi-category equipment including laptops, desktops, MFPs, and UPS with AVR. Scope includes on-site warranty, option-based quantity adjustments up to 25%, and delivery under the terms of the final contract.

How to verify GST terms and payment in this tender

GST is the bidder’s responsibility; reimbursement will be as per actuals or applicable rates, whichever is lower. Payment terms will be finalised in the contract; ensure GST compliance and retain appropriate tax documentation for audits.

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