GEM

Panchayati Raj Department Bihar Drinking Water ATM Tender 2025 Version 2 IS0/ISO 9001 Compliant

Bid Publish Date

19-Nov-2025, 9:04 am

Bid End Date

29-Nov-2025, 2:00 pm

Bid Opening Date

29-Nov-2025, 2:30 pm

Location

KATIHAR , BIHAR

Progress

Issue19-Nov-2025, 9:04 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements linked to Authorization Certificates and OEM authorizations where applicable
  • • Technical standards explicitly required: ISO certificate; ISI/ISI-like marks if mentioned in ATC
  • • Special clauses: 25% quantity variation during and after contract; extended delivery period rules
  • • Critical eligibility: 2+ years turnover evidence, similar work certificates, required experience certificates
  • • Warranty/AMCs: 2 years warranty emphasis; local service proof and nearest-dealer priority
  • • Penalties/LD: not explicitly detailed; compliance with delivery schedule and sample submission is mandatory
  • • Delivery/installation: emphasis on local deployment and on-site assessment of eligibility
  • • Documents: mandatory samples, audited IT returns, GST filings, and notarized non-blacklist affidavit

Categories 4

WATER VENDING MACHINE VENDING MACHINE ATM MACHINE

Tender Overview

The Panchayati Raj Department Bihar invites bids for a Drinking Water ATM / Water Vending Machine (Version 2) in the Q3 category. The procurement scope centers on supply and deployment of water vending kiosks across designated village locations in Bihar. The tender includes a broad option clause allowing up to 25% quantity increase/decrease at contracted rates, with extended delivery periods calculated from the original delivery span. The emphasis is on local deployment, supplier eligibility, and compliance with specified bid terms rather than a detailed BOQ. The unique bid terms require demonstration of prior experience and authorized distribution, with a preference for nearby service support.

Technical Specifications & Requirements

  • Product: Drinking Water ATM / Water Vending Machine (Version 2)
  • Key ATC items call for: Similar Work Experience Certificate, Turnover certificate (last 2 years), Authorization Certificate, and mandatory Sample submission before bid date
  • Compliance: ISO Certificate required; GST Returns (current year and GSTR-3B) must be provided
  • Documentation: Notarized affidavit of non-blacklisted status, ITR 2022-23 to 2024-25, and Catalogue of items in color
  • Local procurement preference: preference to nearest dealer for repair; minimum 2 years warranty
  • Additional proof: Local Service Proof, Previous 5 Work completion certificates; OEM authorization where applicable

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may alter quantity by up to 25% during contract; extended delivery time calculated as (increase/original) × original period, minimum 30 days
  • Eligibility: demonstrate experience in similar projects, provide turnover documents, and supply ISO certification
  • Delivery: delivery timelines tied to original order dates with possibility of extension per option clause
  • Payment: terms not specified in available data; bidders must comply with ATC provisions and present required financial documents
  • Compliance: provide GSTR-3B, GST returns, and evidence of current year GST compliance
  • Misc: ensure color catalog submission, sample delivery, and non-blacklisted status; local service capability is essential

Key Specifications

  • Product/service: Drinking Water ATM / Water Vending Machine (Version 2)

  • Key certifications: ISO certificate (unspecified code)

  • Warranty: minimum 2 years

  • Deployment: location-specific in Bihar with local service capability

  • Documentation: color item catalog, sample submission, OEM authorization

Terms & Conditions

  • Quantity variation up to 25% during contract with proportional delivery time adjustments

  • Mandatory ISO certification, GST compliance, and sample submission prior to bid

  • Two-year warranty and local service capability with nearest dealer preference

Important Clauses

Payment Terms

Payment terms not disclosed in the available data; bidders must adhere to ATC terms and provide financial documentation

Delivery Schedule

Delivery commences from the last date of original delivery order; extended time for option quantity up to minimum 30 days

Penalties/Liquidated Damages

Penalties not explicitly defined in data; ensure compliance with delivery and sample submission deadlines

Bidder Eligibility

  • Demonstrated experience in supplying drinking water kiosks or related water vending systems

  • Turnover evidence: last 2 years financial statements meeting minimum thresholds (unspecified)

  • ISO certification and authorized OEM certification where applicable

  • Local service capability with proof and proximity to Bihar locations

  • Provision of samples and color item catalog

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Historical Data

Required Documents

1

GST Registration and current GST Returns (GSTR-3B)

2

PAN Card

3

Experience certificates for similar work

4

Financial statements / Turnover certificates (last 2 years)

5

EMD documents (amount not disclosed in available data)

6

Technical compliance certificates (ISO) and OEM authorizations

7

Sample of the product (before bid closing)

8

Notarized affidavit of not being blacklisted

9

ITR for AY 2022-23, 2023-24, 2024-25

10

Item catalog in color

11

Previous 5 work completion certificates

12

Local service proof

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for the Bihar drinking water ATM tender in 2025 with Version 2?

Bidders must submit all standard documents: GST registration, PAN, ISO certification, OEM authorizations, samples, color catalog, and last 2 years turnover. Also provide experience certificates for similar work, ITRs for AY 2022-23 to 2024-25, and notarized non-blacklist affidavit. Comply with the 25% quantity variation clause and submit a valid sample before bid closing.

What documents are required for the water vending tender in Bihar?

Required documents include GST returns (current year + GSTR-3B), PAN, ISO certificate, experience certificates for similar work, turnover certificates, ITRs for 2022-23 to 2024-25, OEM authorization, color item catalog, and notarized affidavit of not being blacklisted. Also submit a product sample and local service proof.

What are the delivery terms for the 25% quantity variation clause?

The purchaser may increase/decrease quantity by up to 25% at contracted rates. Delivery time adjusts proportionally: (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extension can reach the original delivery period during option exercise.

What standards and certifications are specifically requested for the water ATM?

An ISO certificate is mandatory; vendor must provide relevant OEM authorizations where applicable. The tender also requires current GST compliance and color catalog submission, indicating emphasis on standardized quality management and traceability for water vending equipment.

What warranty and after-sales support are expected for Bihar water kiosks?

A minimum of 2 years warranty is required, with preference given to nearby dealers for repair services. Local service proof must be demonstrated, ensuring timely maintenance and spare parts availability within Bihar regions.

What is the role of samples and item catalog in this bid?

Bidders must provide a sample before the bid closing and submit a detailed color item catalog. The catalog supports product specification clarity, aiding eligibility assessment and ensuring conformity with Version 2 water vending machine standards.

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