Indian Army 20+ Automotive Spare Parts Tender Gwalior Madhya Pradesh 2026
Bid Publish Date
12-Aug-2026, 8:10 pm
Bid End Date
26-Aug-2026, 9:00 am
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a broad package of automotive spare parts and related assemblies, covering items such as fuel filters, alternator belts, wiper blades, power steering pumps, valve assemblies, and gasket components, to be supplied to the 256 FWC facility in Gwalior, Madhya Pradesh. The scope is a multi-item, 20-line BoQ with a wide product category, intended to refresh or replace worn components across multiple safari and Tata/Maruti vehicle parts. The contract allows quantity variation up to 25% during execution and requires Detailed Design Drawings approval before fabrication, with a pivot to delivery timelines aligned to the original and extended delivery periods. Unique aspects include a two-stage approval process and post-award drawing validations to ensure conformity with buyer drawings.
Technical Specifications & Requirements
- No item-level specifications published; data sheet submission is mandatory for each offered product.
- Items span fuel system, engine, cooling, electrical, suspension, and body components (e.g., fuel filters, alternator belts, pistons, hoses, gaskets, wipers).
- Data sheets must be cross-verified against supplied products; mismatches can lead to bid rejection.
- Vendors must confirm non-obsolescence (at least 1 year residual market life) and provide OEM/authorized dealer capabilities.
- Delivery address: 256 FWC complex in Gwalior; installation/commissioning, if in scope, to be performed at the same site.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code creation data; detailed design drawings within 5 days of award.
Terms, Conditions & Eligibility
- Quantity flexibility: +/- 25% of bid quantity; delivery period adjustments with minimum 30 days when extending.
- Post-award design validation: Detailed Drawings due within 5 days; buyer to approve or list modifications within 5 days.
- Bidder must have sound financial standing; no liquidation or bankruptcy; undertaking required.
- Data sheet alignment required; non-compliance may lead to bid rejection.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; experience criteria referencing OEM/authorized resellers.
- Products must not be end-of-life before the residual market life; only non-obsolete items allowed.
Key Specifications
-
Fuel filter SAE-compatible parts and related safari vehicle components
-
Alternator belt, auto tensioner assembly, piston ring compressor, spring brake actuator with adaptor
-
Wiper blade assemblies, power steering pump, valve assemblies (intake/exhaust), tank coolant components
-
Carburetor assemblies, cabin hose kit, clutch driven plate, nozzle piston cooling, center exhaust etc.
-
Gasket, head cover, tail gate latch, field coil, roller bearing components
Terms & Conditions
-
Delivery quantity may be increased up to 25% during contract execution at contracted rates
-
Detailed Design Drawings must be approved within 5 days of award; non-approval invokes modification cycle
-
Non-obsolescence and OEM authorization are mandatory; provide data sheets and vendor compliance
Important Clauses
Payment Terms
Not specified in tender data
Delivery Schedule
Delivery commencement linked to last date of original delivery order; extended periods adjust proportionally with minimum 30 days
Penalties/Liquidated Damages
Not specified in tender data
Bidder Eligibility
-
No liquidation or bankruptcy proceedings; legal solvency confirmed via undertaking
-
Regular supply of non-obsolete automotive parts with at least 1 year residual market life
-
OEM authorization or direct affiliation with OEMs for the offered items
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | aditya enterprises Under PMA | - | 26-08-2026 07:55:13 | |
| 2 | RADHIKA ENTERPRISES Under PMA | - | 25-08-2026 22:44:49 | |
| 3 | VRAM ENTERPRISES Under PMA | - | 25-08-2026 11:33:03 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | VRAM ENTERPRISES( MSE Social Category:SC ) Under PMA | Item Categories : ASSY FUEL FILTER SAFARI,FUEL PRE FILTER ASSY SAFARI,ALTERNATOR BELT SAFARI,AUTO TENSIONER ASSY SAFA | |
| L2 | RADHIKA ENTERPRISES( MSE Social Category:SC ) Under PMA | Item Categories : ASSY FUEL FILTER SAFARI,FUEL PRE FILTER ASSY SAFARI,ALTERNATOR BELT SAFARI,AUTO TENSIONER ASSY SAFA | |
| L3 | aditya enterprises( MSE Social Category:SC ) Under PMA | Item Categories : ASSY FUEL FILTER SAFARI,FUEL PRE FILTER ASSY SAFARI,ALTERNATOR BELT SAFARI,AUTO TENSIONER ASSY SAFA |
Tender Data
Bid Details
Quantity
51
Category
ASSY FUEL FILTER SAFARI
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
55
OEM Avg. Turnover
1
Past Performance
80 %
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
ASSY FUEL FILTER SAFARI , FUEL PRE FILTER ASSY SAFARI , ALTERNATOR BELT SAFARI , AUTO TENSIONER ASSY SAFARI , PISTON RING COMPRESSOR MG , SPRING BRAKE ACTUATOR W ADAPTOR TATA , ASSY WIPER BLADE A BUS , POWER STEERING PUMP ALS , VALVE INTAKE MG , VALVE EXHAUST MG , TANK COOLANT VEHICULAR TATA , CARBURATOR ASSY HH , LOOSE HOSE KIT FOR CABIN ALS , DRIVEN PLATE FOR CLUTCH ALS , NOZZLE PISTON COOLING TATA , CENTRE EXHAUST ASSY CIAZ , GASKET CYL HEAD COVER SAFARI , TAIL GATE LATCH ASSY SAFARI , FIELD COIL ASSY TATA , ROLLER BEARING OUTER ALS
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Gwalior
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Gwalior | Gwalior | - | - | 3 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9748654.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
20 Items Sign in to view GEM price trends Sign in for GEM prices
ASSY FUEL FILTER SAFARI
ASSY FUEL FILTER SAFARI
FUEL PRE FILTER ASSY SAFARI
FUEL PRE FILTER ASSY SAFARI
ALTERNATOR BELT SAFARI
ALTERNATOR BELT SAFARI
AUTO TENSIONER ASSY SAFARI
AUTO TENSIONER ASSY SAFARI
PISTON RING COMPRESSOR MG
PISTON RING COMPRESSOR MG
SPRING BRAKE ACTUATOR W ADAPTOR TATA
SPRING BRAKE ACTUATOR W ADAPTOR TATA
ASSY WIPER BLADE A BUS
ASSY WIPER BLADE A BUS
POWER STEERING PUMP ALS
POWER STEERING PUMP ALS
VALVE INTAKE MG
VALVE INTAKE MG
VALVE EXHAUST MG
VALVE EXHAUST MG
TANK COOLANT VEHICULAR TATA
TANK COOLANT VEHICULAR TATA
CARBURATOR ASSY HH
CARBURATOR ASSY HH
LOOSE HOSE KIT FOR CABIN ALS
LOOSE HOSE KIT FOR CABIN ALS
DRIVEN PLATE FOR CLUTCH ALS
DRIVEN PLATE FOR CLUTCH ALS
NOZZLE PISTON COOLING TATA
NOZZLE PISTON COOLING TATA
CENTRE EXHAUST ASSY CIAZ
CENTRE EXHAUST ASSY CIAZ
GASKET CYL HEAD COVER SAFARI
GASKET CYL HEAD COVER SAFARI
TAIL GATE LATCH ASSY SAFARI
TAIL GATE LATCH ASSY SAFARI
FIELD COIL ASSY TATA
FIELD COIL ASSY TATA
ROLLER BEARING OUTER ALS
ROLLER BEARING OUTER ALS
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | ASSY FUEL FILTER SAFARI | ASSY FUEL FILTER SAFARI | 3 | nos | actclk@256 | 30 | |
| 2 | FUEL PRE FILTER ASSY SAFARI | FUEL PRE FILTER ASSY SAFARI | 3 | nos | actclk@256 | 30 | |
| 3 | ALTERNATOR BELT SAFARI | ALTERNATOR BELT SAFARI | 3 | nos | actclk@256 | 30 | |
| 4 | AUTO TENSIONER ASSY SAFARI | AUTO TENSIONER ASSY SAFARI | 1 | nos | actclk@256 | 30 | |
| 5 | PISTON RING COMPRESSOR MG | PISTON RING COMPRESSOR MG | 4 | set | actclk@256 | 30 | |
| 6 | SPRING BRAKE ACTUATOR W ADAPTOR TATA | SPRING BRAKE ACTUATOR W ADAPTOR TATA | 1 | nos | actclk@256 | 30 | |
| 7 | ASSY WIPER BLADE A BUS | ASSY WIPER BLADE A BUS | 2 | nos | actclk@256 | 30 | |
| 8 | POWER STEERING PUMP ALS | POWER STEERING PUMP ALS | 1 | nos | actclk@256 | 30 | |
| 9 | VALVE INTAKE MG | VALVE INTAKE MG | 8 | nos | actclk@256 | 30 | |
| 10 | VALVE EXHAUST MG | VALVE EXHAUST MG | 8 | nos | actclk@256 | 30 | |
| 11 | TANK COOLANT VEHICULAR TATA | TANK COOLANT VEHICULAR TATA | 1 | nos | actclk@256 | 30 | |
| 12 | CARBURATOR ASSY HH | CARBURATOR ASSY HH | 1 | nos | actclk@256 | 30 | |
| 13 | LOOSE HOSE KIT FOR CABIN ALS | LOOSE HOSE KIT FOR CABIN ALS | 2 | nos | actclk@256 | 30 | |
| 14 | DRIVEN PLATE FOR CLUTCH ALS | DRIVEN PLATE FOR CLUTCH ALS | 1 | nos | actclk@256 | 30 | |
| 15 | NOZZLE PISTON COOLING TATA | NOZZLE PISTON COOLING TATA | 6 | nos | actclk@256 | 30 | |
| 16 | CENTRE EXHAUST ASSY CIAZ | CENTRE EXHAUST ASSY CIAZ | 1 | nos | actclk@256 | 30 | |
| 17 | GASKET CYL HEAD COVER SAFARI | GASKET CYL HEAD COVER SAFARI | 1 | nos | actclk@256 | 30 | |
| 18 | TAIL GATE LATCH ASSY SAFARI | TAIL GATE LATCH ASSY SAFARI | 1 | nos | actclk@256 | 30 | |
| 19 | FIELD COIL ASSY TATA | FIELD COIL ASSY TATA | 2 | nos | actclk@256 | 30 | |
| 20 | ROLLER BEARING OUTER ALS | ROLLER BEARING OUTER ALS | 1 | nos | actclk@256 | 30 |
Categories
42
Required Documents
BIDDER SUBMISSION documents listed in Terms and Conditions: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank, Data Sheets for all offered products, Detailed Design Drawings (within 5 days of award), OEM authorization or manufacturer data, Financial statements, Experience certificates, Bid security/EMD (as applicable).
Vendor Code Creation documents: Proof of business registration, current GST, and bank details.
Any additional documents referenced for vendor eligibility or data sheet verification.
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for the Indian Army auto parts tender in Gwalior?
Bid submission requires PAN, GSTIN, cancelled cheque, EFT Mandate, and data sheets for all offered components. Ensure OEM authorization, and attach Detailed Design Drawings within 5 days of award. Verify that items are not end-of-life and align with buyer data sheets to avoid rejection.
What documents are required for the Gwalior vehicle parts tender in 2026?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, company financials, experience certificates, OEM authorizations, and product data sheets. Include any vendor code creation documents and proof of non-obsolescence; ensure design drawings are provided within 5 days post-award.
What is the delivery timeline and extension policy for this tender?
Delivery begins after the original delivery order date; quantity may expand up to 25%. If extended, additional time = (increased quantity / original quantity) × original delivery period with a minimum 30 days; extension may continue up to the original delivery period.
Which standards or OEM requirements apply to the offered parts?
The tender emphasizes non-obsolescence with a minimum 1-year residual market life and requires OEM authorizations or direct OEM capability; data sheets must align with product specifications to prevent rejection.
What is required for Detailed Design Drawings in this procurement?
Submit Detailed Design Drawings within 5 days of award; buyer will approve or provide a complete list of modifications within 5 days; approvals or modifications determine subsequent fabrication and delivery timelines.
What are the key eligibility criteria for bidders in this supply contract?
Bidders must have solid financial standing (no liquidation), provide OEM/authorized supplier credentials, and demonstrate experience with automotive spare parts; bid must include data sheets and be compliant with buyer verification.
How is price variation handled for quantity changes during contract?
The purchaser reserves the right to increase quantity up to 25% during contract and currency; pricing remains at contracted rates; delivery timelines adjust based on the option clause with a minimum 30-day extension.