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Indian Navy Videography and Photography Services Tender Karwar Uttara Kannada 2025 IS 550 Notified

Bid Publish Date

19-Feb-2026, 2:27 pm

Bid End Date

02-Mar-2026, 3:00 pm

EMD

₹69,554

Value

₹23,18,499

Location

UTTARA KANNADA , KARNATAKA
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Progress

RA
Issue19-Feb-2026, 2:27 pm
Reverse AuctionCompleted
AwardCompleted
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Quantity

1

Bid Type

Two Packet Bid

Categories 9

FUME HOODS SERVICES ARNO STARTING CONTACTOR POWER SHIP PHOTOGRAPHY SERVICE WATER LEVEL RECORDER APFC PANEL PHOTOGRAPHY WORK

Tender Overview

The Indian Navy invites bids for Videography and Photography Services, including Event Coverage, Success Story production, Fleet Motivation clips, commissioning movie, and aerial photography services. The estimated contract value is ₹2,318,499 with an EMD of ₹69,554. Delivery/installation is to occur at the Senior Officer, Malwan Cell, INS Kadamba, Naval Base Karwar, Uttara Kannada. The scope spans documentary work, event photography, and related media production for naval commissioning activities. The tender emphasizes bidder reliability, non-disclosure, and subcontracting controls, with a requirement for dedicated service support lines and a formal escalation matrix. This procurement prioritizes secure handling of confidential contract information and clear liability for subcontracted work, with obligations to maintain joint and several liability between the principal bidder and any assignee/sub-contractor.

  • Organization: Indian Navy
  • Product/Service: Videography and Photography Services (Event Coverage, Documentary Video, Aerial Photography)
  • Location: Karwar, Uttara Kannada, Karnataka
  • Estimated Value: ₹2,318,499; EMD: ₹69,554
  • Delivery site: INS Kadamba, Malwan Cell, Karwar
  • Key differentiator: strict NDA, bid security declaration, and escalation framework for service support
  • Unique aspects: mandatory service support hotline and defined escalation matrix

Technical Specifications & Requirements

  • No explicit technical specifications or BOQ items are provided in the tender
  • Implied scope includes: event capture, documentary footage, fleet motivation media, and commissioning-related visuals
  • Delivery must satisfy NDA compliance and non-transfer of contract; no subcontracting without prior consent
  • Service support: dedicated toll-free number; escalation matrix for after-sales
  • Compliance: bidder must avoid liquidation or bankruptcy; NDA must be uploaded on bid head
  • Location-specific delivery requirement: INS Kadamba, Karwar, Uttara Kannada
  • Evidence of capability: prior videography/photography experience for large-scale events recommended
  • Documentation: Bid Security Declaration and service/support commitments required

Terms, Conditions & Eligibility

  • EMD: ₹69,554 (bid security) and non-liquidation affirmation required
  • Delivery: on-site capture at INS Kadamba, Karwar
  • Subcontracting: requires prior written consent from buyer; joint liability remains with bidder
  • NDA: mandatory non-disclosure certificate uploaded on bidder letterhead
  • Service support: dedicated toll-free line and escalation matrix mandatory
  • Bid security declaration: required to avoid withdrawal and ensure contract signing
  • Financial/eligibility: bidder must not be in liquidation or bankruptcy; upload undertaking
  • Penalties or LD: not explicitly stated; assume standard contract remedies for non-performance
  • Documentation: GST, PAN, experience certificates, financials typical, but the tender specifies NDA and security declarations

Key Specifications

  • Product/Service: Videography and Photography Services for naval events

  • Quantities/Value: estimated value ₹2,318,499; EMD ₹69,554

  • Standards/Certifications: Not specified

  • Delivery Location: INS Kadamba, Malwan Cell, Naval Base Karwar, Uttara Kannada

  • Experience: prior large-event videography recommended

  • Warranty/Support: dedicated toll-free service and escalation matrix

  • Security: NDA and bid security declarations mandatory

  • Subcontracting: allowed only with prior written consent

Terms & Conditions

  • EMD of ₹69,554 is required with bid submission

  • Delivery at INS Kadamba, Karwar; on-site capture and production

  • NDA and bid security declaration must be uploaded on bidder letterhead

  • Dedicated toll-free service line and escalation matrix required

  • No subcontracting without buyer's written consent; joint liability remains

Important Clauses

Payment Terms

Not explicitly stated; standard government practice applies after contract signing, with submission of invoices and delivery verification

Delivery Schedule

Delivery/installation on-site at INS Kadamba, Karwar; exact dates not provided in tender data

Penalties/Liquidated Damages

No explicit LD terms in available data; implied contract penalties for non-performance may apply per standard government contracts

Bidder Eligibility

  • Should not be under liquidation or bankruptcy; must upload undertaking

  • Must provide NDA and Bid Security Declaration on bidder letterhead

  • Must have dedicated toll-free service support and escalation matrix

  • Must obtain prior written consent for any subcontracting

  • Experience in large-scale videography/photography events is advantageous

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Videography and Photography Services - Photography and Videography; Event Coverage, Success Story, Fleet Motivation, Movie and Teaser for Commissioning of Ship; Event Photography, Documentary Video, undefined, Aerial Photography Service

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 3

GeM-Bidding-8772599.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates in videography/photography for large events

4

Financial statements or proof of financial standing

5

Bid Security Declaration (as per ATC) on bidder letterhead

6

NDA (Non-Disclosure Declaration) on bidder letterhead

7

Technical bid documents showing capabilities and references

8

OEM authorizations or affiliations (if applicable)

9

Escalation matrix and dedicated service support details

10

Any prior projectorship or commissioning media production samples

Reverse Auction Schedule

Completed

Start

25-Mar-2026, 12:00 pm

End

27-Mar-2026, 10:00 am

Duration: 46 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Date Status
1
3IDIOTS COMMUNICATION   Under PMA
02-03-2026 10:23:22
2
Apex Productions   Under PMA
24-02-2026 14:37:37
3
creative technologies   Under PMA
27-02-2026 11:13:24
4
DREAMPOINT PRODUCTION   Under PMA
02-03-2026 08:40:00
5
KEISHA EVENTS   Under PMA
02-03-2026 14:56:56
6
LEE ENTERTAINMENTS   Under PMA
02-03-2026 11:44:26
7
MEDIA IGNITE PRIVATE LIMITED   Under PMA
02-03-2026 12:58:54
8
PARTH SOMPURA FILMS LLP   Under PMA
01-03-2026 13:28:56
9
Relive Management   Under PMA
02-03-2026 07:45:11
10
SAKSHAM SAMRUDHI ENTERPRISES PRIVATE LIMITED   Under PMA
25-02-2026 12:06:21
11
SHEE TALES ENTERTAINMENT PRIVATE LIMITED   Under PMA
02-03-2026 12:19:39
12
SLAM BOOK CREATIONS   Under PMA
02-03-2026 10:46:44
13
VIDEO PRASAAR   Under PMA
27-02-2026 11:43:58

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1Relive Management   Under PMA Winner ₹6,86,000Item Categories : Videography and Photography Services - Photography and Videography; Event Coverage, Success Story,
L2PARTH SOMPURA FILMS LLP   Under PMA₹6,94,000Item Categories : Videography and Photography Services - Photography and Videography; Event Coverage, Success Story,
L3creative technologies   Under PMA₹11,00,000Item Categories : Videography and Photography Services - Photography and Videography; Event Coverage, Success Story,

🎉 L1 Winner

Relive Management   Under PMA

Final Price: ₹6,86,000

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for Karwar videography tender in 2025 with NDA?

Bidders must submit a non-disclosure declaration on their letterhead, along with GST, PAN, experience certificates, and the EMD of ₹69,554. Ensure the bid includes a dedicated service support line and an escalation matrix. The on-site delivery is at INS Kadamba, Karwar, Uttara Kannada.

What documents are required for Indian Navy videography tender in Karwar?

Required documents include GST certificate, PAN card, experience certificates for large events, financial statements, Bid Security Declaration, NDA, technical bid components, OEM authorizations if applicable, and service support details with escalation matrix.

What are the delivery location and scope for the INS Kadamba project?

Delivery is on-site at THE SENIOR OFFICER, MALWAN CELL, INS KADAMBA, NAVAL BASE KARWAR, Uttara Kannada. Scope covers event photography, documentary video, fleet motivation clips, commissioning movie, and aerial photography services.

What is the EMD amount for the Navy videography procurement 2025?

The EMD for this tender is ₹69,554. Bidders must submit the Bid Security Declaration if withdrawing or failing to sign the contract, to avoid disqualification from future tenders.

What are the service support requirements for the Navy tender?

Bidders must provide a dedicated toll-free service line and an escalation matrix with contact details to ensure prompt support during post-contract service and media production delivery.

Are subcontracting and assignment allowed for this naval videography contract?

Subcontracting or assignment requires prior written consent from the buyer. Even with consent, the bidder remains jointly and severally liable for contract performance and obligations.

What qualifications improve eligibility for naval commissioning media bids?

Prior experience in large-scale event videography/photography, strong NDA compliance, demonstrable portfolios of commissioning or documentary projects, and stable financials increase eligibility. Attach relevant project references.

What standards or certifications are required for this Navy tender?

No specific standards are listed in the data. Emphasis is on confidentiality (NDA), non-liability disclosure, and service support readiness. Subcontracting requires prior written consent from the Indian Navy.

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