Directorate Of Economics And Statistics Scanning and Digitisation Service Tender Pondicherry 2025
Bid Publish Date
17-Dec-2025, 5:03 pm
Bid End Date
27-Dec-2025, 6:00 pm
Value
₹50,000
Location
Progress
Key Highlights
- • Dedicated toll-free service contact required for bidders
- • In-state service provider office mandatory with documentary evidence
- • Quantity/duration can vary by up to 25% at contract issue
- • Estimated value ₹50,000; no BOQ or detailed technical specs provided
- • Version 2 scanning/digitisation scope for mixed formats (A4, legal, 6x5 inch)
Tender Overview
The Directorate Of Economics And Statistics Puducherry invites bids for a Scanning and Digitisation Service covering multiple paper sizes (A4, legal, 6x5 inch) within Pondicherry, with an estimated value of ₹50,000. The procurement focuses on digitising physical records, with a flexible quantity/duration clause allowing a ±25% adjustment at contract issuance. A dedicated service provider office must operate within the consignee state, and bidders must offer a dedicated toll-free support line. The absence of BOQ items suggests a focused, service-based engagement rather than bulk hardware supply. The tender emphasizes onsite accessibility and reliable post-sale assistance as differentiating factors. This opportunity is targeted to suppliers capable of compliant, timely digitisation work and local service presence in Pondicherry. Keywords include tender in Pondicherry and DSP procurement context.
Technical Specifications & Requirements
- Category/Service: Scanning and Digitisation Service (Version 2) for mixed formats: A4, legal, 6x5 inch documents.
- Estimated value: ₹50,000; no BOQ line items published.
- Standards/Compliance: Not specified in available data; emphasis on service delivery and documentation handling.
- Deliverables: Digitised copies and potential metadata capture; exact file formats and hosting requirements not disclosed.
- Operational constraints: Office of service provider must be in-state; dedicated toll-free number for support must be provided.
- Submission context: Terms include quantity/duration flexibility up to ±25% at contract issue with acceptance by bidders.
- Additional considerations: No technical specifications or vendor brand requirements are detailed in the provided tender data.
Terms, Conditions & Eligibility
- EMD: Not specified in the available data.
- Quantity/Duration Variation: Up to 25% increase/decrease allowed at contract issue; bidder acceptance required.
- Service Availability: Service provider office must be located in Pondicherry (consignee state) with documentary evidence.
- Support: Bidders must provide a dedicated toll-free telephone line for service support.
- Documents: Bidders must submit required documentary evidence as per Terms; OEM authorisations or technical compliance specifics are not listed here.
- Evaluation: No explicit technical criteria published; emphasis on responsive service availability and local presence.
Key Specifications
-
Product/Service: Scanning and Digitisation Service
-
Document formats: A4, legal, 6x5 inch
-
Estimated value: ₹50,000
-
Delivery/turnaround: Not detailed in data
-
Standards/ Certifications: Not specified
-
Brand/OEM: Not specified
-
Warranty/Support: Not specified
Terms & Conditions
-
Quantity/Durations can alter by ±25% at contract issuance
-
Service provider must have in-state presence with documentary proof
-
Dedicated toll-free service line is mandatory
-
Evidence of submission includes GST, PAN, experience and financials
-
No BOQ items or explicit technical specs published
Important Clauses
Payment Terms
Not specified in the provided data; likely per standard government procurement terms.
Delivery Schedule
Not specified in the provided data; deadlines not disclosed.
Penalties/Liquidated Damages
Not specified in the provided data; no LD details published.
Bidder Eligibility
-
In-state service presence in Pondicherry with verifiable address
-
Dedicated toll-free service line available
-
Experience in scanning/digitisation projects
-
Financial stability sufficient to undertake ₹50,000 valued contract
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | alphabits tech services Under PMA | 26-12-2025 21:35:39 | |
| 2 | ASY TECHNOLOGIES Under PMA | 27-12-2025 17:19:12 | |
| 3 | CHANDRAN DIGITILIZER Under PMA | 24-12-2025 19:44:31 | |
| 4 | DIGITAL BHARAT Under PMA | 24-12-2025 16:51:22 | |
| 5 | J K ENTERPRISES Under PMA | 24-12-2025 15:10:38 | |
| 6 | KHAGAUL DATA SOLUTION Under PMA | 24-12-2025 16:40:12 | |
| 7 | NEXARA SOFT PRIVATE LIMITED Under PMA | 27-12-2025 11:03:27 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | alphabits tech services( MSE Social Category:OBC ) Under PMA | Item Categories : Scanning and Digitisation Service (Version 2) - 300; A4,legal, 6x5 inch | |
| L2 | ASY TECHNOLOGIES( MSE Social Category:OBC ) Under PMA | Item Categories : Scanning and Digitisation Service (Version 2) - 300; A4,legal, 6x5 inch | |
| L3 | CHANDRAN DIGITILIZER Under PMA | Item Categories : Scanning and Digitisation Service (Version 2) - 300; A4,legal, 6x5 inch |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
75000
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Scanning and Digitisation Service (Version 2) - 300; A4,legal, 6x5 inch
Authority Records
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Documents 7
GeM-Bidding-8728974.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates relevant to scanning/digitisation
Financial statements or solvency proof
EMD document (if applicable per terms; not specified)
Technical bid/compliance statement (if required later)
OEM authorisation (if the vendor is a reseller)
Proof of in-state service office in Pondicherry (address, contact)
Frequently Asked Questions
Key insights about PUDUCHERRY tender market
How to bid for scanning tender in Pondicherry 2025?
Bidders should ensure local presence in Pondicherry with a verifiable address and dedicated toll-free support. Prepare GSTIN, PAN, experience certificates, and financials. Submit documentation per Terms; understand the ±25% quantity/duration variation and provide a service plan for digitisation of A4, legal, and 6x5 inch formats.
What documents are required for Pondicherry scanning bid submission?
Required documents include GST registration, PAN, experience certificates for similar work, financial statements, EMD paperwork if applicable, technical/compliance statements, and proof of in-state service office. OEM authorisations may be needed if acting as a reseller; ensure documentary evidence is ready.
What formats are covered under the scanning service tender in Puducherry?
The category specifies scanning for mixed formats: A4, legal, 6x5 inch documents. Vendors should demonstrate capability to digitise these sizes, manage associated metadata, and deliver digital copies in agreed formats, with reliable post-delivery service support.
What is the estimated value and how does it affect the bid?
Estimated value is ₹50,000. This signals a small-scale engagement; bidders should align with standard government procurement processes, provide clear pricing, and ensure cost-effective delivery while meeting service requirements and local presence.
What are the service-support requirements for this tender?
Bidders must offer a dedicated toll-free number for service support and maintain an in-state service office. Include evidence of telephone support capacity and contact details in the bid to meet the buyer's post-sale assistance expectations.
Are there any penalties or quantity adjustments in this tender?
Yes, there is a ±25% adjustment allowance for contract quantity or duration at contract issuance. Vendors must acknowledge this clause and plan scalable staffing and workflow to accommodate possible increases or decreases.
Where can I find the exact submission deadlines and formats?
Exact deadlines are not published in the available data. Refer to the official procurement portal and the buyer-added terms. Prepare a compliant bid package with all mandatory documents and present it in the required format once dates are announced.