Indian Army Department Of Military Affairs Bardhaman West Bengal IT Hardware Tender 2026: H510 Motherboard, 8GB DDR4 RAM, UPS 1KVA, Sharp BP 10C20 Components
Bid Publish Date
08-Oct-2026, 8:02 pm
Bid End Date
22-Oct-2026, 8:00 pm
Value
₹54,500
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, seeks supply of essential IT hardware components in Bardhaman, West Bengal 713101. Procured items include H510 motherboard, 8 GB DDR4 RAM, 1 KVA UPS, Keyboard and Mouse, and Sharp BP 10C20 Drum Unit, Blade, and Fuser Assembly. Estimated value is ₹54,500 with seven total items across a single supply scope. The contract emphasizes vendor pre-sample submission, with samples required before open technical bid, and on-site installation/commissioning where applicable. A two-year warranty from final acceptance is mandated, with OEM warranty certificates due at delivery. The scope is strictly “supply of goods” with post-sale service capability across India and documented service centers near consignee locations.
Technical Specifications & Requirements
- Item list includes: H510 motherboard, RAM 8 GB DDR4, UPS 1 KVA, Keyboard and Mouse, Sharp BP 10C20 Drum Unit, Sharp BP 10C20 Blade, Sharp BP 10C20 Fuser Assembly.
- Warranty: 2 years from final acceptance or after installation/commissioning; OEM certificates required at delivery.
- Installation/Training/Support: Seller must maintain a nationwide service network with regional service centers; post-sales service and maintenance arrangements to be uploaded with bid.
- Sampling: Samples required prior to technical bid opening; non-submission leads to disqualification.
- Delivery concept: Scope limited to supply of goods; option for quantity adjustments up to 25% per clause.
Terms, Conditions & Eligibility
- Delivery window: linked to delivery order dates with option to extend per 25% quantity adjustments; minimum extension rule applies.
- Warranty/After-sales: 2-year warranty; service centers across India; OEM warranty certificates to be submitted at delivery.
- Documentation: Bid must include installation/commissioning details, training plan, and service capability documentation; compliance with OEM and standard requirements.
- Payment terms: Not explicitly stated; ensure alignment with standard government procurement payment schedules.
- Eligibility: Vendors must fulfill pre-bid sample submission and post-sales service capability; adherence to warranty and installation requirements is mandatory.
Key Specifications
-
H510 motherboard
-
RAM 8 GB DDR4
-
UPS 1 KVA
-
Keyboard and Mouse
-
Sharp BP 10C20 Drum Unit
-
Sharp BP 10C20 Blade
-
Sharp BP 10C20 Fuser Assembly
-
Warranty: 2-year from final acceptance
-
OEM certificates required at delivery
-
Sample submission before open technical bid
Terms & Conditions
-
EMD: not specified in data; obtain clarity during bid clarification
-
Delivery: quantity may increase by 25% during contract; extension rules apply
-
Warranty: 2 years; OEM certificates to be supplied at delivery
Important Clauses
Payment Terms
Not explicitly stated; bidders should confirm standard government practice for payment within 30-45 days post-delivery and acceptance
Delivery Schedule
Delivery period commences from final delivery order date; option to increase quantity up to 25% with proportional extension; minimum extension 30 days
Penalties/Liquidated Damages
Not specified; vendors should seek clarity on LD or penalties in final contract
Bidder Eligibility
-
Submit samples before technical bid opening
-
Provide installation, commissioning and maintenance capability in India
-
Provide OEM authorizations for Sharp BP series components and ensure warranty compliance
Tender Data
Bid Details
Quantity
15
Category
Mother Board H510
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Warranty Period
2 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Mother Board H510 , RAM 8 GB DDR4 , UPS 1 KVA , Keyboard and Mouse , Sharp BP 10C20 Drum Unit , Sharp BP 10C20 Blade , Sharp BP 10C20 Fuser Asssembly
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bardhaman
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bardhaman | Bardhaman | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10007680.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
Mother Board H510
Mother Board H510
RAM 8 GB DDR4
RAM 8 GB DDR4
UPS 1 KVA
UPS 1 KVA
Keyboard and Mouse
Keyboard and Mouse
Sharp BP 10C20 Drum Unit
Sharp BP 10C20 Drum Unit
Sharp BP 10C20 Blade
Sharp BP 10C20 Blade
Sharp BP 10C20 Fuser Asssembly
Sharp BP 10C20 Fuser Asssembly
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Mother Board H510 | Mother Board H510 | 1 | nos | 310wksp | 15 | |
| 2 | RAM 8 GB DDR4 | RAM 8 GB DDR4 | 1 | nos | 310wksp | 15 | |
| 3 | UPS 1 KVA | UPS 1 KVA | 5 | nos | 310wksp | 15 | |
| 4 | Keyboard and Mouse | Keyboard and Mouse | 5 | nos | 310wksp | 15 | |
| 5 | Sharp BP 10C20 Drum Unit | Sharp BP 10C20 Drum Unit | 1 | nos | 310wksp | 15 | |
| 6 | Sharp BP 10C20 Blade | Sharp BP 10C20 Blade | 1 | nos | 310wksp | 15 | |
| 7 | Sharp BP 10C20 Fuser Asssembly | Sharp BP 10C20 Fuser Asssembly | 1 | nos | 310wksp | 15 |
Categories
6
Corrigendum Updates
1 Update Update
Extended Deadline
22-Oct-2026, 2:30 pm
Opening Date
23-Oct-2026, 2:30 pm
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar IT hardware supply
Financial statements for last 2-3 years
EMD/Security deposit documentation (if applicable)
OEM authorization letters for Sharp BP 10C20 items
Technical bid documents including installation/commissioning plan
Service center details near consignee locations
Warranty certificates from OEM
Any other documents specified in buyer terms
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for IT hardware tender in Bardhaman West Bengal 2026?
To bid, ensure samples are ready before technical bid opening, gather OEM authorizations for Sharp BP components, provide installation/commissioning plans, submit warranty certificates, and comply with the two-year warranty requirement. Include service center locations and financial statements as part of the bid package.
What documents are required for IT hardware procurement in West Bengal?
Required documents include GST certificate, PAN, last 2-3 years financial statements, experience certificates for similar supply, OEM authorization letters for Sharp BP components, installation/commissioning plan, service center details, and OEM warranty certificates to be submitted with delivery.
What are the technical specifications for Sharp BP 10C20 items tender?
The tender lists Sharp BP 10C20 Drum Unit, Blade, and Fuser Assembly, to be supplied along with 2-year warranty from final acceptance. Samples must be provided prior to bid opening, and OEM certificates must accompany delivery.
What are the delivery and quantity adjustment terms in this tender?
The purchaser may increase or decrease quantity by up to 25% at contract placement and during currency. Delivery time extensions follow a calculated formula, with a minimum of 30 days if original delivery period is extended.
What is the warranty requirement for supplied goods in this bid?
Warranty is 2 years from final acceptance or after installation/commissioning, with OEM warranty certificates required at delivery. The seller must guarantee rectification of any breakdown during the warranty period and provide nationwide service support.
What is required for post-sales service and installation support?
Bidder must have a well-established India-based installation, commissioning, training, troubleshooting, and maintenance service group, with service centers near consignee locations and documented proof to upload with the bid.
What is the estimated contract value and location for this tender?
Estimated value is ₹54,500 for seven items in Bardhaman, West Bengal. The scope covers IT hardware peripherals including H510 motherboard, RAM, UPS, keyboard/mouse, and Sharp BP 10C20 components.
How to verify OEM authorizations for Sharp BP components in this tender?
Obtain official Sharp/Authorized Distributor letters validating authorization for BP 10C20 Drum Unit, Blade, and Fuser Assembly. Include these with the bid and ensure compatibility with Indian service centers for maintenance and warranty fulfillment.