Central Coalfields Limited Fuel & Filter Spare Parts Tender Hazaribag Jharkhand 2026 ISO 9001, OEM Authorization & 1-Year Warranty

Tender Overview

Central Coalfields Limited invites bids for a broad range of fuel and filter spare parts including multiple Part Nos (e.g., 3315843, 3889310, 3889311, 6127817412T, 1756027380, 1953013191, 0744072202, 0700501012, D232000000, D259000800, 0803502512, 0700002115, 0700002110, 1754351131, 1754911221, 0700003130, 0700005150, 7021214000, 0425041265, 0425061265, 1757122282, 1757122272, 1757026310, 1757111454, 1757111530). Estimated value: ₹364,105.52. Location: HazariBAG, Jharkhand 824505. Scope: supply of goods for a variety of Critical engine and hydraulic components; unit counts unspecified in BOQ, total 33 items in scope. Unique differentiator: formal OEM authorization, mandatory ISO 9001, material test certificates, and in-country installation/after-sales support requirements.

Technical Specifications & Requirements

• Scope of supply includes all costs for delivering 33 items listed in the category of engine, hydraulic, transmission, and control components.
• Warranty: 1 year from final acceptance or post-installation testing; OEM warranty certificates required at delivery; after-sales service network across India with installation, commissioning, and training support.
• Standards & Certifications: ISO 9001 by bidder or OEM; Material Test Certificate to accompany supply; imported products require OEM with registered India office.
• Documentation & Compliance: invoices in the consignee name with consignee GSTIN; PAN card, GSTIN, cancelled cheque, EFT mandate (certified); Manufacturer Authorization if using authorized distributors.
• Delivery & Option Clause: quantity may adjust ±25% at contract award and during currency; delivery timeline linked to last delivery order date with minimum 30 days extension, and proportional extension if quantities grow.
• Billing & Tax: GSTIN alignment to consignee; scope of supply includes all costs; ensure OEM-authorized supply for complex items.
• BOQ Context: 33 items with no unit quantities provided; ensure alignment of Part Nos with catalog and OEM data.

Terms, Conditions & Eligibility

• EMD/Deposit: Not specified in data; bidders must comply with option clause and provide standard performance security per tender terms.
• Experience & Turnover: ISO 9001 certification required; OEM or bidder must demonstrate capability to supply engine and hydraulic parts; in-country service capability and installation/maintenance network required.
• Delivery Timelines: delivery starts after last order date; minimum 30 days extension where applicable; option quantity adjustments permitted.
• Payment Terms: invoice to be raised in consignee name with GSTIN; payment terms not explicitly stated; follow standard government procurement practices.
• Documents for Bid Submission: PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization (if applicable), product certificates, and warranty documents; material test certificates to accompany goods.
• Warranty & After-Sales: 1-year warranty; service centers must be near consignee locations; escalation paths and maintenance support details to be uploaded.
• Imported Products: must have Indian office of OEM or authorized seller; compliance with local regulatory requirements.