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HP Genuine Printer Cartridges Tender Andaman & Nicobar Industries Department 2026 ISO 19752 19798

Bid Publish Date

20-Jul-2026, 9:15 am

Bid End Date

10-Aug-2026, 9:00 am

Value

₹1,90,150

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Progress

Issue20-Jul-2026, 9:15 am
AwardPending
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Quantity

48

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Key Highlights

  • • OEM designation: HP Original Equipment Manufacturer or authorized HP distributor/partner
  • • HP cartridge authenticity: required HP security seal/hologram
  • • Environmental/quality standards: RoHS, ISO/IEC 19752 for monochrome, ISO/IEC 19798 for color
  • • Delivery option: quantity may vary up to 25% during contract with proportional delivery time calculation
  • • Warranty/support: dedicated toll-free support channel for product replacement
  • • Eligibility documents: PAN, GST, OEM authorization, CRAC/work completion certificate for 1 year
  • • Exemption clause: MSE certificates may exempt EMD under defined categories
  • • No substitutes: strictly genuine HP OEM consumables only

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The procurement targets HP genuine printer cartridges for the Industries Department Andaman & Nicobar. Estimated value is ₹190,150.00, with an emphasis on OEM HP consumables, exclusive of refilled or counterfeit products. Bidders must be OEMs or authorized HP distributors, submitting proof of authorization, PAN card and GST Registration. The contract permits quantity adjustments up to 25% during contract execution and extends delivery lead times proportionally, subject to a minimum 30 days. The scope focuses on consumables compatible with specified HP printer models, ensuring authenticity via HP security seals. Location-specific procurement under a government department requires strict adherence to HP model numbers and page yields. This tender emphasizes environmental and quality compliance, including RoHS and yield-tracking standards, and mandates dedicated product support channels. Unique aspects include a strong construct around genuine HP OEM requirements and flexible quantity adjustments while preserving contracted rates.

Technical Specifications & Requirements

  • Product Class of Cartridge: HP OEM toner/ink cartridge
  • Brand compatibility: HP printers/ multifunction devices
  • Type/Color: Genuine HP cartridge/ink suitable for monochrome or color outputs
  • Model Numbers: HP OEM printer and cartridge models (exact model numbers to be matched)
  • Minimum Yield: Page yield requirements per cartridge (as specified by OEM)
  • Standards/Certifications: RoHS; ISO/IEC 19752 (monochrome) or ISO/IEC 19798 (color) for yield tracking; ISI/ISO alignment if indicated
  • Warranty/Support: Dedicated toll-free support line for replacements
  • Authenticity: Original HP hologram/seal verification required
  • Delivery: Within tender period, with option to extend following 25% quantity adjustment rules

Terms, Conditions & Eligibility

  • EMD/Payment: EMD not explicitly stated; ensure compliance with standard EMD procedures for HP OEM cartridges
  • Eligibility: OEM or authorized HP distributor/partner/dealer; provide OEM authorization proof
  • Documentation: PAN, GST, Work Completion Certificate or CRAC for prior similar work (minimum 1 year)
  • Exemptions: MSE registered firms in eligible categories may have EMD exemptions
  • Delivery Terms: Delivery within the period specified by the tender; extended time rules apply with option clause
  • Penalties: Not explicitly stated; follow standard contract terms for late delivery and non-compliance

Key Specifications

  • HP OEM cartridge/ink type with genuine HP features

  • Compatible with listed HP printers/MFPs (exact models to be provided during bid)

  • Minimum yield per cartridge as per HP specification

  • RoHS and ISO/IEC 19752/19798 compliance

  • Original HP hologram/seal authentication

Terms & Conditions

  • Option to increase/decrease quantity by up to 25% at contract placement or during currency

  • OEM/authorized HP distributor required with proof of authorization

  • Delivery within agreed tender period; extended time rules apply with added quantity

  • Environmental and quality standards mandatory: RoHS; ISO yield tracking

Important Clauses

Delivery Terms

Delivery must occur within the period defined in the tender; extended time calculations apply for additional quantity.

OEM Authorization

Only HP OEM consumables or authorized HP distributors/partners may bid; proof required.

Product Authenticity

HP security seal/hologram must be present on all cartridges; counterfeit materials will be rejected.

Bidder Eligibility

  • Must be HP OEM or authorized HP distributor/partner

  • Must provide OEM authorization proof and GST/PAN

  • Must have undergone similar HP cartridge supply work (1 year CRAC/work completion certificate)

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

South Andamans

Delivery Pincodes

744101

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Ch Prakash Rao744101,Udyog Parishar, Middle Point, Sri Vijaya PuramSouth AndamansAndaman And Nicobar Islands744101415-

Authority Records

INDUSTRIES DEPARTMENT

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Documents 11

GeM-Bidding-9444055.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

CATALOG-Specification-7

CATALOG Specification

CATALOG-Specification-8

CATALOG Specification

CATALOG-Specification-9

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 9 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine Samsung ML-2161 Laser Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP MLT-D101S Black Toner Cartridge-SU704A
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST Registration certificate

2

PAN card

3

OEM authorization/proof of dealership for HP consumables

4

Work Completion Certificate or CRAC for prior similar work (minimum 1 year)

5

Documentary proof of executing similar work

6

RoHS/ISO/IEC certificates or OEM declarations

7

Dedicated customer support contact details (toll-free)

Frequently Asked Questions

How to bid for HP genuine cartridges tender in Andaman?

To bid, you must prove OEM authorization for HP consumables, submit PAN and GST, provide CRAC/work completion proof for prior HP-related work, and ensure RoHS/ISO 19752/19798 compliance. The tender permits up to 25% quantity variation with adjusted delivery timelines.

What documents are required for HP cartridge procurement in Andaman?

Required documents include GST registration, PAN card, HP OEM authorization, Work Completion Certificate (1 year), RoHS/ISO declarations, and a dedicated support contact. MSE status may affect EMD requirements per terms.

What are the HP cartridge standards for this tender in 2026?

Bidders must supply cartridges with ISO/IEC 19752 for monochrome and ISO/IEC 19798 for color yield tracking, plus RoHS compliance. HP hologram authenticity is mandatory on all cartridges.

When is delivery expected for HP cartridges in Andaman tender?

Delivery should occur within the contract period as defined in the tender; if quantities are increased under the option clause, additional time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.

What is the eligibility for EMD exemption in this HP cartridge bid?

MSE firms may be exempt from EMD if registered in the relevant category for supplying computer/printer consumables; however, they must still meet OEM authorization and document requirements.

What are the penalties for late delivery or non-compliance in this HP tender?

Penalties are governed by the contract terms; while not explicitly stated, late delivery typically attracts LD/penalty as per standard government contract norms and performance-related clauses.

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