Economics And Statistics Department Delhi Multifunction Machine MFM Tender North Delhi 110009 ISO 9001/IS 550 Compliant 2025
Bid Publish Date
05-Dec-2025, 2:34 pm
Bid End Date
17-Dec-2025, 3:00 pm
Location
Progress
Key Highlights
- • OEM/Authorized reseller requirement for installation and training
- • Malicious Code Certificate to address cybersecurity risk
- • Option clause enabling up to 25% quantity variation during/after contract
- • Safety, insurance (workmen compensation, public liability), and EHV compliance
- • Imported products require India-based OEM after-sales service office
- • OEM must demonstrate positive net worth per last audited statements
- • No BOQ items published; procurement scope defined by terms and conditions
- • Mandatory OEM authorization documentation with bidder submission
Tender Overview
Economics And Statistics Department Delhi invites bids for a Multifunction Machine MFM in North Delhi, Delhi 110009. The tender references a scalable quantity under an option clause extending up to 25% of bid quantity during and after contract award, with delivery timelines linked to the original delivery order and extended periods. Bidders must ensure compliance with safety, insurance, and workmen compensation provisions, and upload a Malicious Code Certificate to certify absence of embedded malware in hardware/software. The contract requires OEM/authorized reseller involvement for installation, commissioning and training, with OEM authorization to be supplied for distributors. An imported-product scenario mandates a registered Indian office for after-sales support. This tender emphasizes risk and liability management through explicit insurance and IP protections. Unique aspects include the option-based delivery scaling and mandatory OEM-based implementation. The opportunity is oriented toward suppliers capable of handling installation, testing, and commissioning through OEM resources, with robust compliance checks.
Technical Specifications & Requirements
- Product category: Multifunction Machine MFM (V2) (Q2) with potential OEM/authorized reseller deployment
- Key compliance: Malicious Code Certificate confirming no embedded malware; breach implications for IP/copyright violations
- Installation & training: Performed by OEM / OEM Certified resource or OEM authorised reseller; requires OEM authorization form with contact details for distributors
- Safety & insurance: Workmen compensation, public liability, property damage insurance, and EHV safety measures implemented by contractor
- Imported products: If applicable, proof of registered Indian office for after-sales service
- Financial health: OEM must show positive net worth per last audited financial statements
- Delivery mechanism: Delivery period adjustments per option clause; minimum 30 days for added time; original period governs initial timelines
- Documentation: OEM authorization details, supplier safety credentials, and evidence of compliance with listed terms
- BOQ: No items listed; indicative scope remains in terms and conditions
Terms, Conditions & Eligibility
- EMD/Financials: Not explicitly stated in the data; bidders should prepare standard EMD as per e-procurement norms and show OEM positive net worth
- Experience: OEM must have installation/commissioning capability and documentation from OEM/authorized service channels
- Delivery: Option-clauses allow up to 25% quantity variation; delivery calculations based on extended period formula with a minimum of 30 days; initial delivery aligns with original order schedule
- Warranty/Support: Installation/commissioning by OEM resources; post-sale service via OEM presence in India for imported products
- Documentation: Mandatory OEM authorization forms, Malicious Code Certificate, and safety/insurance proofs must be uploaded with bid
- Penalties: Not explicitly defined; terms indicate supplier responsibilities for delays and safety compliance
- Limitations: No BOQ items; scope relies on supplier capability to fulfill MFM requirements under OEM supervision
- Compliance: Adherence to safety, insurance, and IP protections is compulsory for bid validity
Key Specifications
-
Product: Multifunction Machine MFM (V2) with Q2 classification
-
Delivery: 25% quantity variation allowed; minimum 30 days added time in extension
-
Standards: IS 550 compliant and related safety/insurance requirements
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Certification: Malicious Code Certificate; OEM authorization documents
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Installation: OEM-certified personnel; on-site commissioning and training
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Warranty/Support: OEM-based after-sales service agreement in India for imported items
Terms & Conditions
-
Option-based quantity adjustments up to 25% during/after contract
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Mandatory OEM installation, commissioning, and training by authorized personnel
-
Malicious code certification and IP protection obligations
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard e-procurement terms with EMD as per procurement norms
Delivery Schedule
Delivery period starts from original delivery order date; extended delivery time calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly detailed; contract likely enforces standard LDs for delays as per buyer terms
Bidder Eligibility
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OEM must have positive net worth per last audited statements
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Authorized distributor/reseller with OEM authorization for installation
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Experience in installation/commissioning of similar multifunction devices
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Presence of after-sales service in India for imported products
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
Startup Exemption (Experience)
Yes | Complete
Requirements
Min. Avg. Annual Turnover
1
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Multifunction Machine MFM (V2) (Q2)
Authority Records
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Documents 3
GeM-Bidding-8665937.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
OEM authorization/certification documents from the original equipment manufacturer
Malicious Code Certificate confirming no embedded malware
Proof of positive net worth from the last audited financial statements
Proof of installation/commissioning capability via OEM resources or authorized reseller
Insurance documents including workmen compensation and public liability
Evidence of OEM/authorized service presence in India for after-sales support
GST registration certificate and PAN card (typical bid requirements)
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for the Multifunction Machine tender in North Delhi?
To bid, submit OEM authorization, Malicious Code Certificate, proof of positive net worth, and installation capabilities. Include insurance documents and Indian after-sales presence for imported items. Ensure compliance with option clause delivering up to 25% extra quantity and minimum 30 days extended delivery. Follow standard e-procurement submission.
What documents are required for OEM installation bids in Delhi?
Required documents include OEM authorization form with distributor details, Malicious Code Certificate, positive net worth proof, installation/commissioning capability evidence, workmen compensation and public liability insurance, GST and PAN, and proof of Indian after-sales support for imported products.
What are the delivery terms for quantity variation in this tender?
Delivery terms allow up to 25% quantity variation at contract placement and during currency, calculated by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What safety and compliance standards are required for this Delhi bid?
Bidders must comply with EHV safety measures, provide applicable insurance (workmen compensation, public liability), and ensure there is no embedded malware via the Malicious Code Certificate. OEM installation must be performed by certified personnel.
What is required for imported Multifunction Machine procurement in Delhi?
For imported items, provide a registered Indian office for after-sales service, OEM authorization, and evidence of local service support; ensure Malicious Code Certificate and IS 550 compliance where applicable.
When will installation and training be conducted for the MFM project?
Installation and commissioning must be carried out by OEM or OEM-certified personnel or authorized resellers, including training as per scope, with OEM authorization forms submitted with the bid.
What marks positive net worth as a tender eligibility criterion in Delhi?
Bidders must show a positive net worth as per the last audited financial statements of the OEM, confirming financial stability to support deployment and after-sales service in India.
What documentation confirms malware-free hardware for this tender?
Submit the Malicious Code Certificate detailing that hardware/software contains no embedded malicious code that could disrupt function, damage equipment, or leak data, with breach consequences clearly outlined.