Uttar Pradesh Police High End Laptop Tender Gonda 271001 - 25% Quantity Variation, 2026
Bid Publish Date
02-Sep-2026, 7:59 pm
Bid End Date
12-Sep-2026, 8:00 pm
Location
Progress
Tender Overview
Organization: Uttar Pradesh Police (Home Department, Uttar Pradesh) seeks high end laptop - notebook supply for project in Gonda, Uttar Pradesh 271001. The tender notes a flexible quantity clause allowing up to 25% increase/decrease at contract placement or during the contract, with extended delivery periods calculated per (additional quantity ÷ original quantity) × original delivery period, minimum 30 days. No BOQ items or explicit unit quantities are disclosed. The procurement centers on secure, reliable laptop devices for policing operations, with ATC terms referenced in uploaded document. Unique delivery-extension mechanics and mandatory compliance with purchaser’s option policy distinguish this tender from standard IT hardware bids.
Technical Specifications & Requirements
- No explicit device specifications or model numbers are provided in the BOQ.
- The ATC/Buyer uploaded terms govern variation rights and delivery timing, requiring bidders to align with the option clause and extended delivery calculations.
- The procurement expects a capable supplier to fulfill a potential bulk laptop supply under the 25% variation framework, with delivery timelines pegged to last delivery order and any extended period.
- Bidders should prepare for standard IT hardware procurement practices and be ready to demonstrate capability for timely provisioning under fluctuating quantities.
- The absence of itemized specs implies a focus on general laptop performance, warranty, and service support for police operations, with vendor compliance to buyer’s terms.
Terms, Conditions & Eligibility
- The buyer reserves the right to adjust contractQuantity by up to 25% during order placement and also during contract currency.
- Delivery period adjustments use a specific formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
- If original delivery is shorter than 30 days, the extended duration equals the original period; extended time can be applied up to the original delivery window.
- Bidders must comply with these option-based delivery terms and ATC provisions; no fixed device specification or price band is stated.
Key Specifications
-
Product/service names and category: High end laptop - notebook (Q2)
-
Quantities / estimated value: Not disclosed; potential ±25% variation
-
Standards / certifications: Not specified in data
-
Delivery / installation: Delivery per last order date; extended delivery time via option clause
-
Experience requirements: Not specified; vendor must comply with ATC terms
Terms & Conditions
-
Option clause allows ±25% quantity variation during placement and throughout contract
-
Delivery period extensions follow calculated formula with minimum 30 days
-
ATC document governs bidder obligations and compliance with buyer terms
Important Clauses
Delivery Schedule
Delivery timing determined by last delivery order date; quantity variations may extend delivery period using (additional quantity ÷ original quantity) × original delivery period; minimum extension 30 days
Payment Terms
Not specified in the provided terms; ATC document may contain payment terms
Penalties/Liquidated Damages
Not specified in the provided terms; any LD provisions would be in ATC or contract
Bidder Eligibility
-
Proof of accreditation for government IT hardware suppliers and compliance with UP police procurement norms
-
Ability to scale deliveries under ±25% quantity variation
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Submission of ATC-compliant bid with reference to option clause and delivery extension rules
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
1
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Laptop - Notebook (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Gonda
Delivery Pincodes
271001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Abhishek Dawachya | 271001,police office gonda near kutchery pin 271001 | Gonda | Uttar Pradesh | 271001 | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9838037.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover
Additional Doc 1 (Requested in ATC)
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid on UP Police high end laptop tender in Gonda 2026?
Bidders must submit GST registration, PAN, company details, and ATC-compliant technical bid. Ensure readiness to respond to the option clause allowing ±25% quantity variation and demonstrate capability to deliver within extended timelines per the formula. Prepare standard IT hardware documentation and any OEM authorizations as required.
What documents are required for UP police laptop procurement in Gonda?
Submit GST certificate, PAN card, company registration, experience certificates for similar laptop supply, financial statements, EMD proof, technical bid, and OEM authorization if applicable. Ensure ATC document is acknowledged and terms of quantity variation are understood before submission.
What are the delivery extension rules for the UP police laptop bid 2026?
Delivery extensions apply when quantity increases beyond original; extension time = (additional quantity ÷ original quantity) × original delivery period, with a 30 day minimum. If original delivery is <30 days, extension equals the original period. Comply with these rules via the ATC document.
What is the EMD requirement for the UP Police laptop tender in Gonda?
EMD details are not disclosed in the available data; bidders should consult the accompanying ATC document for the exact EMD amount, mode of payment, and validity period. Prepare to submit EMD as per ATC terms.
What specifications are mandatory for laptops in this UP tender?
The BOQ shows no explicit specifications; bidders should plan to meet standard high-end laptop capabilities, warranty terms, and service support as per ATC. Prepare to demonstrate performance metrics and compliance with buyer’s ATC standards once provided.
How to ensure eligibility for UP police laptop procurement in 2026?
Ensure eligibility by complying with government IT procurement norms, providing all requested documents (GST, PAN, certificates, financials, OEM authorizations), and agreeing to the option-based quantity variation and delivery formulas outlined in the ATC.
When is the delivery timeline for the UP police laptop tender in Gonda?
Delivery timeline depends on the last delivery order date; any extension is calculated per the option clause formula with a minimum 30 days. Since explicit dates are not provided, bidders should align operations to fast-track delivery once orders are issued.
What are the key terms I should review before bidding on this UP tender?
Key terms include ±25% quantity variation rights, delivery extension calculation, ATC document requirements, and compliance with purchaser terms. Review EMD, eligibility criteria, and submission requirements in the ATC before bid submission.