Rural Development Department Bihar SITAMARHI Sanitary Napkins Vending Machines & Incinerator Tender 2026 ISO 9001/14001/45001
Progress
Tender Overview
Organization: Rural Development Department Bihar (SITAMARHI, 843301). Procurement: Sanitary Napkins Vending Machines and Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3). Quantity flexibility: Purchaser may increase/decrease quantity up to 25% at contract award and during currency. Location and scope: Procurement to be delivered/installed at the buyer’s specified site in SITAMARHI, Bihar; supplier bears transport to site with no extra cost. Key differentiator: Mandatory ISO family certifications and local office registration proof; one-year maintenance commitment on stamp paper.
Technical Specifications & Requirements
- Standards required: ISO-9001:2015, ISO-14001:2015, ISO-45001:2018 (vendor to upload certificates with bid).
- Compliance documents: PAN card (proprietor/director), GST registration (Bihar), MSME certificate, and ISO certificates (mandatory).
- Installation & delivery: Seller must transport and install items at buyer location or provided location without extra transportation charges; on-site maintenance for 1 year; Rs100 stamp paper affidavit for maintenance.
- Eligibility context: Firm must have registered office within the Buyer’s district and provide above documents; no BOQ items listed.
Terms, Conditions & Eligibility
- EMD/financials: Not specified in data; bidders must align with standard bid security as per terms.
- Delivery timeline: Delivery period on order; extended time calculations follow option clause; minimum 30 days guidance for additional time.
- Payment terms: Not specified; ensure compliance with standard government payment norms on delivery and acceptance.
- Warranty/Support: One-year maintenance affidavit required; stamp paper submission of Rs100.
- Documentation to submit: PAN, GST, MSME certificates, ISO certificates, firm registration address, district registration proof, and installation plan.
- Vendor responsibilities: Transport, installation, and post-installation support at designated site; no extra transport cost payable.
- Important compliance: Maintain local district office registration proof; IS/IS0 alignment not explicit beyond ISO family.
Key Specifications
-
- Product scope: Sanitary Napkins Vending Machines and Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3).
-
- Standards: ISO-9001:2015, ISO-14001:2015, ISO-45001:2018.
-
- Documentation: PAN, GST ( Bihar ), MSME certificate, ISO certificates.
-
- Installation: Seller to transport and install at buyer location with no extra cost.
-
- Warranty/maintenance: Mandatory one-year maintenance; Rs100 stamp paper affidavit.
Terms & Conditions
-
Option clause allows ±25% quantity variation before and during contract at contracted rates.
-
Delivery period adjustments follow the extended delivery period formula with a minimum 30 days.
-
Mandatory ISO certifications and local district address proof are required for bid submission.
-
One-year maintenance affidavit on Rs100 stamp paper is mandatory.
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard government terms aligning with delivery/acceptance.
Delivery Schedule
Delivery starts from last date of original delivery order; time extension formula applies if option clause exercised.
Penalties/Liquidated Damages
Not specified in data; bidders should expect LD as per standard tender terms if delivery/default occurs.
Bidder Eligibility
-
Registered office within the district of Buyer (SITAMARHI, Bihar)
-
possession of ISO-9001:2015, ISO-14001:2015, ISO-45001:2018 certifications
-
GST registration in Bihar and valid PAN card
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sitamarhi
Delivery Pincodes
843318
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sudhir Kumar | 843318,BLOCK OFFICE BOKHRA | Sitamarhi | Bihar | 843318 | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-9872556.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST certificate (Bihar)
PAN card (proprietor/director)
MSME certificate
ISO-9001:2015 certificate
ISO-14001:2015 certificate
ISO-45001:2018 certificate
Registered office address proof within Buyer district
Copy of registered office within Buyer district
Affidavit for one year maintenance on Rs100 stamp paper
Installation plan and transport responsibility statement
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid in SITAMARHI Bihar sanitary napkins vending machines tender 2026
Bidders must submit PAN, Bihar GST registration, MSME certificate, and ISO 9001/14001/45001 certificates with the bid. Ensure registered office in the buyer district and provide installation plan; entry requires one-year maintenance affidavit on Rs100 stamp paper. Follow option clause for quantity variations up to 25%.
What documents are required for the Bihar incinerator machine tender submission
Submit PAN card, GST Bihar, MSME certificate, ISO 9001/14001/45001 certificates, and proof of registered district address. Include installation plan and maintenance affidavit on Rs100 stamp paper; no BOQ items are listed, but standard bid papers and acceptance forms are expected.
What are the technical standards for the ISO certified vendors in this tender
Vendors must provide ISO-9001:2015, ISO-14001:2015, and ISO-45001:2018 certificates with bid submission. These standards indicate quality management, environmental management, and occupational health and safety compliance for sanitary equipment production and installation.
When is delivery expected after order for sanitary equipment in Bihar
Delivery timing starts from the last date of the original delivery order. If the option clause is exercised, extended delivery time follows the formula: (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What is the maintenance requirement for the Bihar tender equipment
A mandatory one-year maintenance affidavit is required on a Rs100 stamp paper. The vendor must provide on-site maintenance support for the first year after installation, at no additional transport cost to the buyer.
What areas must the supplier address in the installation plan for SITAMARHI
The supplier must show transport to the buyer location, installation process, and post-installation support plan. The vendor should confirm the site address within SITAMARHI district and provide proof of local office as part of bid submission.
What is the scope of quantity adjustment under the option clause
The purchaser may alter quantity by ±25% at contract award and during currency. The adjustment uses contracted rates; additional time is calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
What are the product categories covered in this tender in Bihar
Categories include Sanitary Napkins Vending Machines and Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3). Bidders should ensure compliance with installation and maintenance requirements, ISO certifications, and local district address proofs as part of bid.