Jail Puducherry Scanner (V3) Tender Pondicherry 605007 ISO 9001 On-site Warranty 2026
Bid Publish Date
19-Jan-2026, 5:41 pm
Bid End Date
29-Jan-2026, 6:00 pm
Location
Progress
Key Highlights
- • OEM requirements: Indian registered office for imported scanners to ensure after-sales service
- • ISO 9001 certification mandatory for bidder or OEM
- • BIS/type test certificates and product-specific approvals required with bid
- • Functional Service Center in the consignee state; 30-day setup post-award
- • Dedicated toll-free service number and escalation matrix for support
- • Local vendor eligibility emphasis for Puducherry location
- • On-site warranty terms and document submissions tied to payment release
Tender Overview
Organization: Jail Puducherry (Jail Department, Puducherry) seeks a Scanner (V3) solution for the facility in PONDICHERRY, PUDUCHERRY - 605007. Bid scope includes a generic scanner with specified performance targets and on-site warranty. Estimated value and EMD are not disclosed in the provided data. Key differentiators include mandatory ISO 9001 certification, BIS/type test certificates, and a requirement for in-state service centers or rapid setup within 30 days of award. Local vendor eligibility is emphasized. This procurement focuses on secure document scanning capabilities for prison administration, emphasizing compliant after-sales support and localized service throughout Puducherry.
Technical Specifications & Requirements
- Category: Scanner (V3) with generic scanning and performance capabilities
- Visible spec points: Scanning technology, maximum scan size, maximum optical resolution (DPI)
- Performance metrics: Simple Colour Scan speed at 200 dpi (document feeder); Duplex colour scan speed (document feeder); Daily duty cycle; Duplex scanning capability
- Document handling: Automatic Document Feeder (ADF) tray capacity at 75 GSM (sheets); on-site warranty term
- Compatibility: Operating system compatibility and scan file formats
- Compliance & support: ISO 9001 certification; BIS/type test certificates; OEM authorisation; dedicated service centers in consignee state; toll-free service contact; escalation matrix
- Delivery & service: 30-day setup/window for service centers post-award; documentary evidence required prior to payment
Terms & Eligibility
- EMD: Amount not disclosed in the data; bidders must observe standard EMD submission per tender terms
- Experience & certification: ISO 9001 certification mandatory; BIS/type test certificates; OEM authorization; registered Indian office for imported products with after-sales support
- Service & maintenance: Functional service center in the state of the consignee location; if not present, establish within 30 days; toll-free service number and escalation matrix required
- Documentation: Submit GST, PAN, experience certificates, financial statements, EMD documents, OEM authorizations, and product-specific certificates
- Local eligibility: Preference for local vendors with an address in the bidding location
- Warranty & penalties: On-site warranty terms to be confirmed; service support obligations apply; payment release contingent on evidence of service capability
Key Specifications
-
Scanner type: V3-grade security scanner
-
Scanning technology: document feeder compatible color scanning
-
Maximum scan size: not specified in data
-
Maximum optical resolution: not specified in data
-
Simplex colour scan speed at 200 dpi for Document Feeder: not specified
-
Duplex colour scan speed for document feeder: not specified
-
Daily duty cycle: not specified
-
Duplex scanning: supported
-
ADF tray capacity at 75 GSM: not specified
-
OS compatibility and scan file formats: required
-
On-site warranty: required (years not specified)
Terms & Conditions
-
ISO 9001 certification mandatory for bidder or OEM
-
Importers must have India-based OEM/authorized seller for after-sales service
-
Functional service center in consignee state; 30 days to establish
-
Dedicated toll-free service number and escalation matrix required
-
BIS/type test certificates and OEM authorizations to be uploaded with bid
-
Payment conditioned on submission of evidence of service capability
Important Clauses
Payment Terms
Payment release contingent on submission of evidence of a functional service center and completion of required deliverables as per bid terms; EMD documentation to accompany bid; on-site warranty terms must be verifiable.
Delivery Schedule
Establishment of service center within 30 days of award; delivery commitments tied to procurement schedule and inspected prior to payment release.
Penalties/Liquidated Damages
LD terms not detailed; bidders should expect standard government procurement penalties for non-compliance or delayed delivery as per policy
Bidder Eligibility
-
Located in India with registered office for after-sales support of imported scanners
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ISO 9001 certified bidder or OEM
-
Demonstrated ability to provide BIS/type test certificates and OEM authorizations
-
Functional service center established in Puducherry or guaranteed within 30 days of award
-
Availability of toll-free service and escalation matrix
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | CORENET SYSTEM Under PMA | Make : Canon Model : DR-C230 with 3 years warranty | 29-01-2026 15:00:30 | |
| 2 | Excite Inc Under PMA | Make : Canon Model : DR-C230 with 3 years warranty | 21-01-2026 18:28:54 | |
| 3 | Global Enterprise Solution Under PMA | Make : Canon Model : DR-C230 with 3 years warranty | 27-01-2026 19:02:18 | |
| 4 | ICARE IT SOLUTIONS Under PMA | Make : Canon Model : DR-C230 with 3 years warranty | 23-01-2026 19:45:07 | |
| 5 | K M ENTERPRISES Under PMA | Make : EPSON Model : EPSON DS-770II | 24-01-2026 17:50:38 | |
| 6 | VISHAL SHARMA Under PMA | Make : AVISION Model : FF-1904B | 29-01-2026 17:20:42 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Excite Inc Under PMA | Item Categories : Scanner (V3) | |
| L2 | K M ENTERPRISES Under PMA | Item Categories : Scanner (V3) | |
| L3 | CORENET SYSTEM( MSE Social Category:OBC ) Under PMA | Item Categories : Scanner (V3) |
Tender Data
Bid Details
Quantity
6
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
6
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Scanner (V3) (Q2)
Authority Records
BID & GeM Expert Consultancy
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Documents 3
GeM-Bidding-8857816.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates for similar scanner deployments
Financial statements of last 2-3 years
EMD submission proof (document/receipt)
Technical bid documents and product compliance certificates
OEM authorization letter (if bidding as OEM/authorized reseller)
BIS licence and type test certificates (as applicable)
Proof of functional Service Centre in Puducherry or state-wise establishment plan
Escalation matrix and dedicated service contact details
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Scanner Type | Sheet Fed |
| Generic | Scanning Technology | Contact Image Sensor (CIS) |
| Generic | Maximum Scan Size | A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher |
| Performance | Maximum Optical Resolution (in Dpi) | 600, 1200, 2400, 4800 Or higher |
| Performance | Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder | 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher |
| Performance | Duplex Colour Scan Speed for document (in ipm) for Document Feeder | 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher |
| Document Handling | Daily Duty Cycle (Number of Pages) | 51 to 100, 101 to 200, 201 to 500, 501 to 1,000, 1,001 to 2,000, 2,001 to 5,000, 5,001 to 10,000, 10,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher |
| Document Handling | Duplex Scanning | Yes Or higher |
| Document Handling | Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) | 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher |
| Compatibility | Operating System Compatibility | Windows, Linux, Mac OS |
| Compatibility | Scan File Formats | .PDF, .TIFF, .JPEG, .PNG, .BMP, .PPTX, .DOCX, .XLSX |
| Certification | On Site Warranty (in Years) | 3 Or higher |
Frequently Asked Questions
Key insights about PUDUCHERRY tender market
How to bid for the scanner tender in Pondicherry jail?
To bid, ensure ISO 9001 certification, BIS/type test certificates, and OEM authorization. Submit GST, PAN, experience certificates, financials, EMD proof, and product certificates. Prepare a plan for establishing a Puducherry service center within 30 days of award and provide a toll-free support contact.
What documents are required for the Puducherry scanner procurement?
Submit GST certificate, PAN, last 2-3 years financial statements, experience certificates for similar deployments, EMD proof, OEM authorization, BIS/type test certificates, and product compliance certificates. Include service center proof or establishment plan in Puducherry and escalation matrix.
What are the essential standards for the scanner bid in Puducherry?
Bid must comply with ISO 9001 certification for bidder or OEM; BIS/type test certificates and product approvals are required. Imported products require an Indian-registered OEM for after-sales support and a documented service center plan in Puducherry.
What is the delivery/installation requirement for the Puducherry scanner bid?
Establish a functional service center within 30 days of award; ensure on-site warranty coverage if applicable; provide dedicated toll-free service and escalation matrix. Delivery schedule is linked to payment release upon evidence of service capability.
What is the EMD requirement for the Pondicherry scanner tender?
EMD specifics are not disclosed in the data; bidders must comply with standard EMD submission practices per tender terms and provide documented evidence accompanying the bid submission.
How does local vendor eligibility apply to this scanner tender?
Preference is given to local vendors with an office/established presence in Puducherry; ensure a Puducherry address is included in bid documents and confirm service capability within the state.
What are the warranty expectations for the scanner in this tender?
On-site warranty is required where specified; ensure warranty terms are defined in the contract and supported by an in-state service center with a contact/escalation path.
Where can I submit the BIS/type test certificates for the scanner bid?
Upload BIS/type test certificates along with the bid under product specification; ensure alignment with the exact scanner model and ensure Indian authorization if the product is imported.