Industries Commissionerate Gujarat Event Management Tender 2025 for National Theme-Based Events
Progress
Quantity
1
Bid Type
Two Packet Bid
Tender Overview
Industries Commissionerate, Gujarat invites bids for Event/ Seminar/ Workshop/ Exhibition/ Expo Management Services on a national scope with theme-based events and full-day arrangements. The tender awards an estimated value of ₹1,000,000 and requires an EMD of ₹30,000. Although dates and venue specifics are not disclosed, the contract supports up to a 25% adjustment in quantity or duration at issue and post-issue, with a defined excess settlement mechanism for added charges. The buyer also mandates dedicated service support channels and an escalation matrix from bidders or OEMs. The procurement emphasizes professional event management capabilities and scalable delivery for government-led programs in Gujarat.
Technical Specifications & Requirements
- No BOQ items or explicit technical specs are published; tender seeks turnkey event management services for national-level theme-based events, full-day formats, and promotional activities under the Industries Commissionerate umbrella.
- Key visible constraints include a maximum 25% contract quantity/duration flex, excess settlement for addons up to a defined percentage, and mandatory dedicated toll-free service support and a formal escalation matrix for service issues.
- Financials to consider: Estimated value ₹1,000,000; EMD ₹30,000. No product-specific standards are listed in the data provided. Bidders should demonstrate capability across event logistics, marketing, third-party venue coordination, and post-event analysis.
Terms, Conditions & Eligibility
- EMD: ₹30,000 (may be submitted per tender guidelines).
- Quantity/Duration Flex: Up to 25% increase/decrease permitted at contract issuance and post-issuance.
- Excess Settlement: Additional charges allowed up to the tender-defined addon percentage with required supporting documents.
- Financial Standing: Bidder must not be under liquidation or bankruptcy; an undertaking must be uploaded.
- Service Support: Dedicated toll-free number and escalation matrix required from Bidder/OEM.
- Documentation and submission specifics are to be verified in the buyer’s ATC/file attached; no delivery timeline or payment terms are specified in the provided data.
Key Specifications
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Event/ Seminar/ Workshop/ Exhibition/ Expo Management Services
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National scope under Industries Commissionerate (Gujarat)
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Estimated value ₹1,000,000
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EMD ₹30,000
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25% quantity/duration flexibility
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Excess settlement mechanism for addons with documentation
Terms & Conditions
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25% contract quantity/duration adjustment at issue and post-issuance
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EMD of ₹30,000 required for bid participation
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Dedicated toll-free service support and escalation matrix mandatory
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Excess settlement allowed for addons with documented support
Important Clauses
Payment Terms
Details not provided; bidders should await ATC for payment milestones and invoicing conditions.
Delivery Schedule
No explicit delivery timeline in data; ATC to define event delivery windows and milestones.
Penalties/Liquidated Damages
No LD details available; ATC may specify penalties for non-performance or delays.
Bidder Eligibility
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No liquidation or bankruptcy proceedings; provide undertaking
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Demonstrated experience in national-level event management
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Financial stability demonstrated via statements and turnover evidence
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Marketing and Promotion; Third-party premise; Full day
Authority Records
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Documents 5
GeM-Bidding-8680551.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Certificate
Permanent Account Number (PAN) Card
Experience Certificates relevant to event management
Financial Statements (last 2-3 years)
EMD submission proof
Technical bid documents demonstrating capability for national theme-based events
OEM authorizations (if applicable)
Escalation Matrix and dedicated toll-free contact details
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | Pruthvi Enterprise Under PMA | 16-12-2025 00:06:00 | |
| 2 | SAHJANAND TRADE Under PMA | 16-12-2025 08:28:22 | |
| 3 | SHREE GOPINATHJI GROUP Under PMA | 15-12-2025 22:10:12 | |
| 4 | shree radharaman enterprise Under PMA | 15-12-2025 23:36:26 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Pruthvi Enterprise( MSE Social Category:OBC ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event | |
| L2 | SAHJANAND TRADE( MSE Social Category:OBC ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event | |
| L3 | shree radharaman enterprise( MSE Social Category:OBC ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the event management tender in Gujarat 2025
Bidders should prepare GST registration, PAN, and experience certificates; submit financial statements and the ₹30,000 EMD. Ensure capability in national-level theme-based events, adherence to the excess settlement option, and provide a dedicated toll-free service line with an escalation matrix as required by the ATC.
What documents are required for the Gujarat event tender submission
Required documents include GST certificate, PAN card, last 2-3 years of financial statements, up-to-date experience certificates for similar events, EMD proof of ₹30,000, technical bid detailing capabilities, and OEM authorizations if applicable. Ensure submission aligns with ATC and tender terms.
What are the eligibility criteria for national event management procurement Gujarat
Eligibility requires no ongoing liquidation or bankruptcy, proven experience in managing national-level events, and adequate financial stability. An undertaking confirming financial health and non-liquidation must be uploaded with the bid, along with necessary certifications and service capabilities.
What is the EMD amount for the Gujarat events tender 2025
The bid security or EMD is ₹30,000. Submit via the method specified in the tender documents; ensure the EMD is valid through the bid submission and maintains compliance with the payment terms until contract award or rejection per response.
How will the 25% quantity/duration adjustment work in this tender
The buyer allows up to a 25% increase or decrease in contract quantity or duration at contract issuance and post-issuance. Bidders must accept revised quantities or durations, and adjustments will be communicated through the contract amendments and ATC.
What reporting or escalation measures are required for Gujarat event bids
Bidder or OEM must provide a dedicated toll-free service number and a formal escalation matrix with contact details. This ensures prompt issue resolution during event execution, with clear escalation steps for service support.
Which standards or certifications are expected for this event management tender
No specific standards are listed in the provided data. Bidders should rely on organizational capabilities, safety and event management best practices, and be prepared to align with ATC requirements for quality and service delivery.
When is the delivery or event execution deadline for the Gujarat tender
The tender data does not specify dates; the ATC will define the delivery schedule, milestones, and full-day event execution timelines. Bidders should prepare for flexible scheduling aligned to government events and confirmed by the contract.
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Documents 5
GeM-Bidding-8680551.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS