HPCL Rajasthan Refinery Limited Gaskets Rate Contract Tender Barmer Rajasthan 2026
Progress
RAQuantity
1
Bid Type
Two Packet Bid
Categories
6
Tender Overview
HPCL Rajasthan Refinery Limited invites bids for a Rate Contract for Gaskets at Barmer, Rajasthan (344001). The procurement is a standing order/rate contract where actual quantities will be intimated post-order. The contract spans 2 years from PO placement, with an indicative minimum delivery window of 5 weeks from the indent. The clause allows a +/- 25% quantity variation during both initial placement and currency of contract at contracted rates. This opportunity favors suppliers with flexible batching and reliable gasket supply capabilities. Bidders must align with the integrity pact and Excel-based rate upload process. Unique aspects include the need to harmonize SOR break-up with the final quoted price and the indication that item quantity is business-requirement driven rather than fixed.
Technical Specifications & Requirements
- Category: Rate Contract for Gaskets (no itemized BOQ available) and indicative single-quantity tender line
- Delivery window: 5 weeks from date of indent/release order by HRRL; contract validity: 2 years from PO placement
- Quantity variation: up to 25% increase/decrease allowed at contracted rates during both initial and extended periods
- Order mechanism: Standing Order / Rate Contract; actual quantities released via Release Order/Indent by HRRL EIC
- Pricing submission: Quoted rates via Excel uploader with uniform application across all Schedule of Rates (SOR); discrepancies resolved by final financial bid totals
- Documentation: Compliance with Integrity Pact; submission of signed pact alongside bid
- Disclaimer: 1 initial indicative quantity; final orders issued as per business requirement
Terms, Conditions & Eligibility
- Contract period: 2 years from PO placement; indent delivery window of 5 weeks
- EMD/Financials: Terms require standard bid security and financial documents per T&C; exact EMD amount not disclosed
- Delivery terms: Deliveries scheduled per indent; earliest delivery within 5 weeks
- Integrity Pact: Signed copy to be uploaded; organization-specific compliance required
- Bid process: Excel-based SOR with uniform percentage adjustments; financial bid governs final price
- Vendor scope: Rates must be consistent with SOR break-up; mismatched sheets may lead to rejection
Key Specifications
-
Category: Rate Contract for Gaskets with indicative quantity
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Delivery: within 5 weeks from indent/Release Order by HRRL
-
Contract duration: 2 years from PO placement
-
Quantity variation: +/-25% during initial and currency period
-
Pricing: Excel uploader with uniform % application across all SOF items
-
Documentation: Upload signed Integrity Pact
Terms & Conditions
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2-year contract tenure from PO placement with 5-week delivery on indents
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Quantity amendments allowed up to 25% at contracted rates
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Integrity Pact mandatory and to be uploaded with bid
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Excel-based rate submission; ensure SOR break-up matches financial bid
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Actual quantities will be issued via Release Order/Indent by HRRL EIC
Important Clauses
Payment Terms
Not disclosed; payments processed per contract PO and standard government terms
Delivery Schedule
Delivery must occur within 5 weeks from each indent/release order; initial contract period spans 2 years
Penalties/Liquidated Damages
Not detailed in provided terms; likely governed by standard HRRL/HPCL procurement policies
Bidder Eligibility
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Registered gasket supplier with experience in supply of seals/fasteners
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Demonstrated ability to handle rate contracts and bulk deliveries
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Compliance with Integrity Pact and Excel-based pricing submission
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Rate Contract for Gaskets
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 6
GeM-Bidding-9076195.pdf
Main Document
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for gasket supply
Financial statements (latest audited) or turnover proof
EMD/Security depositДокuments (as specified in T&C)
Technical bid documents and drawings (if any)
OEM authorizations or manufacturer credentials (where applicable)
Signed Integrity Pact (as per Buyer policy)
Reverse Auction Schedule
Start
29-Mar-2026, 1:00 pm
End
30-Mar-2026, 1:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | ASIAN SEALING PRODUCTS PRIVATE LIMITED(MSE,MII) Under PMA Winner | ₹81,25,716 | Item Categories : Rate Contract for Gaskets |
| L2 | B J & P ENGINEERS PRIVATE LIMITED (MII) Under PMA | ₹81,42,000 | Item Categories : Rate Contract for Gaskets |
| L3 | IGP ENGINEERS PRIVATE LIMITED (MII) Under PMA | ₹82,60,000 | Item Categories : Rate Contract for Gaskets |
🎉 L1 Winner
ASIAN SEALING PRODUCTS PRIVATE LIMITED(MSE,MII) Under PMA
Final Price: ₹81,25,716
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid on HPCL gasket rate contract in Barmer Rajasthan 2026
Bidders must submit GST, PAN, experience certificates, financials, and EMD with a signed Integrity Pact. Pricing should be uploaded via the Excel uploader, applying uniform percentage changes across the SOR. Deliveries follow indent orders with a 5-week lead time, under a 2-year contract.
What documents are required for gasket tender submission in Barmer
Submit GST registration, PAN, experience certificates for gasket supply, audited financial statements, EMD documentation, OEM authorizations if applicable, technical bid documents, and the signed Integrity Pact. Ensure all documents are valid and current for bid evaluation.
What are the delivery and quantity terms for this gasket contract
Delivery must occur within 5 weeks from each indent; quantity may vary by ±25% both at initial placement and during the contract period. The contract duration is 2 years from PO, with releases issued as per business needs by HRRL EIC.
Which standards or certifications are required for gasket suppliers
While explicit standards aren’t listed, bidders should maintain integrity pact compliance and general quality controls. OEM authorizations may be required for branded gaskets, and suppliers should prepare any applicable certification documentation for evaluation.
How is pricing evaluated under the SOR bid submission
Prices must be uploaded via the Excel uploader; a uniform percentage adjustment applies to all items in the SOR. If discrepancies arise between the SOR breakdown and the financial bid, the financial bid total governs evaluation.
When is the contract period and what delivery terms apply
The contract extends 2 years from PO placement. Deliveries are made as per indent, with each delivery window limited to 5 weeks from the indent date; quantity changes are permitted within 25% of the bid quantity.
What is the significance of the Integrity Pact in this gasket tender
An Integrity Pact is mandatory; bidders must upload a signed copy as per buyer policy. This ensures anti-corruption assurances and aligns with HPCL HRRL procurement ethics throughout the 2-year contract.
What is the role of HRRL EIC in releases for gasket orders
HRRL EIC issues Release Orders/Indents to determine actual quantities and timing. Suppliers should be prepared to fulfill orders promptly within the 5-week delivery window once indent/Release Order is issued.
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Documents 6
GeM-Bidding-9076195.pdf
Main Document
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS