Contract Bidding Open For Scanning and Digitisation Service (Version 2) - 600; A4 and legal

To be eligible for GEM/2024/B/5590266, bidders must be registered entities meeting a minimum average annual turnover of 3 Lakh and have at least 5 years of relevant experience in providing document scanning services. Additionally, MSEs and Startups can request exemptions from experience and turnover criteria, provided they upload relevant supporting documentation.

Bidders must submit various certificates as part of their bid, including proof of experience, financial documents showing the required turnover, and any additional documents requested in the Additional Terms and Conditions (ATC). Certificate formats and exact requirements are detailed in the tender documentation.

To register for the bidding process, bidders must visit the official procurement platform and create an account if one does not exist. During registration, provide all necessary details and documents required for identification and verification. Ensure all documents are compliant with the tender requirements.

Documents should be submitted in formats specified in the tender documents, typically including PDF, JPEG, or other compatible formats. It is advisable to review the detailed requirements in the main tender document to ensure compliance.

Yes, there are specific technical specifications outlined in the tender. Bidders are expected to maintain high standards in scanning quality, data security, and process reliability. Detailed specifications can be found in the Main Tender Document, which bidders should review thoroughly.

Bidders must ensure that quality standards align with industry benchmarks for document scanning and digitisation. This includes resolution, format consistency, and ensuring the integrity of scanned documents. These standards will be explicitly outlined in the tender documentation provided.

Bidders must comply with all governmental procurement standards and regulations outlined in the tender documents. This includes adherence to environmental, legal, and quality compliance norms established by the Department of Pharmaceuticals and other relevant authorities.

The evaluation will focus on several criteria, including compliance with eligibility requisites, adherence to technical and quality specifications, and a total value-wise evaluation of financial bids. A clear assessment approach ensures transparency and fairness in the selection process.

The EMD amount required and its submission process will be clearly specified in the tender documents. Bidders must comply with these requirements to ensure their bids are considered valid during the evaluation.

After the contract award, successful bidders may be required to provide performance security as outlined in the tender documentation, ensuring compliance with the contract terms throughout the project duration.

Payment terms, including advance payments and milestones for payment, will be specified in the tender document. Typically, payment is based on the successful completion of deliverables against the agreed timeline.

Pricing evaluation will consider the total cost submitted by the bidders. Competitive pricing will be prioritized while ensuring all other eligibility and technical requirements are satisfactorily met.

In case of electronic submission issues, bidders should refer to the alternative submission methods outlined in the tender documents, ensuring they follow the designated protocols for issue resolution.

Once the evaluation process concludes, the results will be communicated through official channels as specified in the tender documents. Bidders are encouraged to check for updates on the procurement platform for timely notifications.

MSEs applying for this tender are entitled to certain benefits, including exemptions from experience criteria. Bidders must submit evidence supporting their MSE status to avail themselves of these benefits.

Yes, just like MSEs, Startups can apply for exemptions from the years of experience required for eligibility. Supporting documents should be enclosed in their tender submissions to justify these exemptions.

This tender adheres to local procurement rules and promotes the 'Make in India' initiative, encouraging local manufacturers and service providers to participate actively in government contracts, ensuring that procurement policies support domestic production and innovation.