Mahanadi Coalfields Limited Event Management Tender Sambalpur Odisha 2026 ISMS/TQS Requirements
Progress
Key Highlights
- • Distinctive clause allowing a 25% adjustment in contract quantity or duration at contract issuance
- • National scope event management for two-day programs; no BOQ items
- • ATC/SOW attachments define scope, SLA, and performance criteria
- • EMD amount clearly specified: ₹29,000; estimated contract value ₹2,318,983.20
- • Location-specific procurement: Sambalpur, Odisha; buyer premises delivery
- • No explicit product specifications; rely on SOW/SLA for deliverables and standards
- • Two-day event execution requirements likely encompass program management, logistics, and on-site coordination
Tender Overview
Mahanadi Coalfields Limited (Coal India Limited) invites bids for Event Management Services to organize a two-day program at buyer premises in SAMBALPUR, ODISHA. The estimated contract value is ₹2,318,983.20 with an EMD of ₹29,000. The procurement is national in scope and governed by Buyer Added Terms, including a 25% flexible adjustment to contract quantity or duration. BOQ shows 0 items, indicating a flexible scope defined in SOW/ATC attachments. This tender emphasizes adherence to scope defined in the SOW/SLA attachments and the ATC, without explicit product specs. Unique elements include the 25% variation clause and the reliance on attached Scope of Work for deliverables.
Technical Specifications & Requirements
- Category: Event/Seminar/Workshop/Exhibition/Expo Management – National scope.
- Estimated value: ₹2,318,983.20; EMD: ₹29,000.
- Delivery location: Buyer premises in Sambalpur, Odisha.
- Contract flexibility: 25% increase/decrease in quantity or duration at the time of contract issue; post-issue, up to 25% adjustments.
- BOQ: 0 items; SOW/SLA/ATC attachments govern scope and deliverables.
- SOW/ATC: Refer to attached documents for detailed responsibilities and service levels.
- This tender has no explicit technical equipment specs; bidders must rely on the SOW/SLA for performance criteria and event deliverables.
Terms & Eligibility
- EMD: ₹29,000 (as per tender).
- Variation/Scope: Buyer may increase/decrease contract quantity or duration by up to 25%; lumpsum scope allows up to 25% change in value with consent.
- Submission prerequisites: Follow terms in ATC/SOW; provide standard commercial bid documentation.
- Common bid documents: GST registration, PAN, experience certificates, financial statements, EMD receipt, technical bid, OEM authorizations if applicable.
- This section consolidates critical eligibility conditions and acknowledges attachments that define exact compliance and delivery obligations.
Key Specifications
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- Event category: Event/ Seminar/ Workshop/ Exhibition/ Expo Management
-
- Estimated value: ₹2,318,983.20
-
- EMD: ₹29,000
-
- Location: Sambalpur, Odisha
-
- BOQ items: 0
-
- Variation: ±25% (adjustments at contract issue)
-
- Delivery window: two days at buyer premises
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- Attachments: SOW, SLA, ATC (mandatory compliance)
Terms & Conditions
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EMD of ₹29,000 is required with bid submission.
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Contract scope allows up to 25% variation in quantity or duration.
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Delivery is for a two-day event at the specified buyer premises in Sambalpur, Odisha.
Important Clauses
Payment Terms
Not specified in data; rely on ATC/SOW for milestone and payment schedule within attached documents.
Delivery Schedule
Two-day event delivery at buyer premises; variations permitted up to 25% as per clause 1.
Penalties/Liquidated Damages
Not specified in data; penalties, if any, will be detailed in SOW/SLA attachments.
Bidder Eligibility
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Submit EMD ₹29,000 with bid
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Comply with variation clause allowing ±25% scope changes
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Adhere to SOW/SLA as defined in ATC attachments for event deliverables
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; As per scope of work and Tender Documents; As per scope of work and Tender Documents; Buyer premise; Two day
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
2
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Sambalpur
Delivery Pincodes
768020
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ankan Ghosh | 768020,MAHANADI COALFIELDS LIMITED, PO - JAGRUTI VIHAR, BURLA | Sambalpur | Odisha | 768020 | 1 | - | - |
Authority Records
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Documents 7
GeM-Bidding-9961991.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates (similar events) if available
Financial statements (latest)
EMD submission receipt
Technical bid documents
OEM authorizations or agency agreements (if applicable)
SOW/ATC/SLA attachments referenced in the tender
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the event management tender in Sambalpur Odisha 2026?
Bidders must submit the EMD of ₹29,000 and the commercial bid along with GST registration, PAN, experience certificates, and financial statements. Follow the ATC/SOW attachments for scope, delivery timelines, and 25% variation rights. Ensure compliance with delivery at buyer premises for a two-day event.
What documents are required for the Sambalpur event management tender in Odisha?
Required documents typically include GST registration, PAN card, company profile, experience certificates, financial statements, EMD receipt, technical bid, and OEM authorizations if applicable. Verify exact list in the ATC/SOW attachments accompanying the tender for this two-day event.
What are the key terms and variations for this event contract in Odisha?
Key terms include a 25% variation allowance in contract quantity or duration at contract issue, with post-issue adjustments capped at 25%. The contract is national in scope, awaits SOW/SLA details, and the EMD amount is ₹29,000 against an estimated value of ₹2,318,983.20.
What is the delivery location for this Mahanadi Coalfields event tender?
Delivery is at the buyer premises located in Sambalpur, Odisha, with execution spanning a two-day event. The exact venue details will be provided in the SOW and ATC attachments; ensure readiness for on-site coordination and logistics.
What is the estimated contract value for the Sambalpur event management tender?
The estimated contract value is ₹2,318,983.20, with an EMD of ₹29,000. Bidders should price the scope as defined in the SOW/SLA attachments rather than the BOQ, which lists zero items.
What standards or certifications are required for this event bidding?
No explicit technical standards are stated in the available data. Bidders should review the SOW/SLA and ATC attachments for any required certifications, vendor qualifications, or service-level expectations tied to the two-day event management services.
When will the acceptance and payment terms be defined for this tender?
Payment terms are detailed in the ATC/SLA. After bid evaluation, milestones and settlement timelines will align with the SOW; ensure readiness to provide invoices, performance evidence, and compliance documentation as per the attached terms.
How to verify the scope of work for this event tender in Odisha?
The precise scope is defined in the SOW and ATC attachments that accompany the tender. Review the on-site delivery requirements, schedule, logistics, and performance metrics therein; align your bid with these deliverables for timely execution.