Directorate Of Horticulture Kashmir High End Laptop Tender Srinagar JK 2025
Bid Publish Date
11-Dec-2025, 3:35 pm
Bid End Date
22-Dec-2025, 4:00 pm
Location
Progress
Key Highlights
- • Exact 25% quantity increase/decrease option and extension rules
- • Mandatory Malicious Code Certificate to prevent malware activation
- • Escalation Matrix and toll-free dedicated service numbers required
- • Data Sheet alignment with BOQ/Specifications and ATC documents
- • L1 support requirement and top-tier service center details
- • INK Signed MAF, IDC report (Top 3), Shops and Establishment Certificate
- • Not specified: BOQ items; focus on compliance and service terms
Tender Overview
The Directorate of Horticulture, Kashmir invites bids for a High End Laptop procurement in Srinagar, Jammu & Kashmir. Although the BOQ shows zero items, the tender targets premium portable computing equipment for the Horticulture Production Department. The contract scope includes equipment data sheet verification, malicious code certification, and robust service support, with potential quantity adjustments up to 25% and contract extension at contracted rates. A key differentiator is the explicit requirement for a comprehensive service and support framework, including toll-free access and escalation procedures. This tender emphasizes compliance with cybersecurity and data integrity through a dedicated malware-free guarantee and documented service channels, ensuring operational readiness across field deployments.
Technical Specifications & Requirements
- Product category: High End Laptop per government procurement for the Horticulture Production Department.
- Mandatory certificates: Malicious Code Certificate confirming absence of embedded malware and adherence to IP rights.
- Service documentation: Upload Data Sheet matching product specifications; include Escalation Matrix and dedicated support contact details.
- Support features: Dedicated/toll free service number and clear escalation path; post-sale serviceworthiness validated.
- ATC: Signed MAF (Mutual Action Form), IDC report (Top 3), and functional Service Center details.
- Compliance clauses: Ensure data sheets align with product parameters; mismatch may lead to bid rejection.
- Delivery and quantity: Option to increase/decrease quantity by up to 25%; delivery timing linked to last delivery order date with minimum 30 days grace.
- Data integrity: Strict requirement for data sheet verification and OEM data alignment with offered hardware.
Terms, Conditions & Eligibility
- Service & Support: Escalation matrix and toll-free number must be provided by OEM/bidder.
- Documentation: Upload MAF, IDC Top 3, Shops & Establishment Certificate, and functional service center details.
- Compliance: Data Sheet must be consistent with offered laptop specifications; mismatch can lead to rejection.
- Additional clauses: Option clauses allow quantity adjustments up to 25%; contract extension at contracted rates.
- Accessory and warranty details: L1 support required; ensure hardware and software components meet government standards.
Key Specifications
-
High End Laptop
-
Malicious Code Certificate confirming malware-free hardware/software
-
Escalation Matrix of service contact numbers
-
Dedicated/toll Free service support number
-
Data Sheet uploaded and matched with offered product
-
INK Signed MAF, IDC report, Service Center details, Shops & Establishment Certificate
-
L1 support capability by bidder/OEM
Terms & Conditions
-
Quantity may vary by up to 25% during contract; delivery timelines tied to last order date
-
Mandatory malware-free certification and data-sheet alignment with product parameters
-
Dedicated service support with escalation matrix and toll-free number required
Important Clauses
Payment Terms
Not specified in provided data
Delivery Schedule
Delivery period linked to last delivery order date with minimum 30 days; option quantity changes may impact timeline
Penalties/Liquidated Damages
Not specified in provided data
Bidder Eligibility
-
OEM/Bidder must provide dedicated service support and toll-free numbers
-
Must upload Data Sheet matching offered laptop specifications
-
Must submit MAF, IDC Top 3, and Shops & Establishment Certificate
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Ashish Enterprises Under PMA | Make : acer Model : TravelLite TL14-52M | 22-12-2025 11:14:49 | |
| 2 | DHARAM AGENCIES Under PMA | Make : Dell Model : Dell Inspiron 5440-67000027-P185G | 22-12-2025 15:59:38 | |
| 3 | ICONIC FUTURE INDIA Under PMA | Make : acer Model : TravelLite TL14-52M | 20-12-2025 17:31:50 | |
| 4 | ICONIC GENTECH LLP Under PMA | Make : hp Model : HP 440 G11 U5-125U Win11P 161SSD3 wifi 14 | 22-12-2025 15:51:36 | |
| 5 | Infity Solutions Under PMA | Make : hp Model : HP 440 G11 NB U5 125U Win11P 1611 wifi | 22-12-2025 13:18:22 | |
| 6 | NORTH CUT ENTERPRISES Under PMA | Make : hp Model : HP 240R G10 NB 7 150U Win11P 1611 14" | 20-12-2025 11:33:18 | |
| 7 | ORIGIN SOLUTIONS Under PMA | Make : hp Model : HP 840 G11 U7-155H Win11P 161Pcie1 wifi 14" | 22-12-2025 13:13:27 | |
| 8 | RV ENTERPRISES Under PMA | Make : hp Model : HP 440 G11 U7-155H Win11P 161SSD1 wifi 14" | 20-12-2025 18:19:54 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | NORTH CUT ENTERPRISES Under PMA | Item Categories : High End Laptop - Notebook |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Laptop - Notebook (Q2)
Authority Records
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Documents 2
GeM-Bidding-8701758.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
INK Signed MAF
IDC report (Top 3)
Service Center Details (Functional)
Shops and Establishment Certificate
L1 support by the Bidder/OEM
Data Sheet of the product offered
Malicious Code Certificate
Escalation Matrix for Service Support
Dedicated / toll-free Telephone Number for Service Support
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the high end laptop tender in Srinagar
Bidders should upload the Malicious Code Certificate, Data Sheet, IDC Top 3 report, and Shops & Establishment Certificate. Include a dedicated toll-free service number and escalation matrix. Ensure OEM authorization and INK Signed MAF are provided; quantity may vary by up to 25% per contract terms.
What documents are required for the Kashmir laptop procurement
Required documents include MAF with ink signature, IDC Top 3, functional service center details, Shops and Establishment Certificate, L1 support proof, Data Sheet of the laptop, and Malicious Code Certificate. Also provide escalation matrix and toll-free service contact details.
What are the technical specifications for the laptop tender in Jammu & Kashmir
Specifications center on a High End Laptop with data sheet alignment to offered model. Ensure malware-free certification, OEM data consistency, and service readiness as per ATC. Exact hardware specs are not disclosed in the tender; bidders must ensure IS/standards alignment through data sheet.
When is the delivery window for quantity adjustments under the option clause
Delivery timing commences from the last date of the original delivery order. If optioned, the extended period uses (increased quantity / original quantity) × original delivery period, minimum 30 days, with possible extension to the original delivery period.
What is required for service support in the Srinagar laptop bid
Provide a dedicated toll-free service number and a detailed Escalation Matrix. The vendor must ensure functional service centers, L1 support, and clear contact points for post-sale assistance across Horticulture Department locations.
What is the role of the Malicious Code Certificate in this tender
The certificate confirms no embedded malware that could disrupt operation, protect data integrity, and prevent IP infringements. A breach could lead to contract termination and liabilities for the bidder/OEM.
What is required to verify data sheets against offered laptops
Upload Data Sheets and ensure they match the product parameters in the bid. Any unexplained mismatch may result in bid rejection; cross-verify model numbers, CPU, RAM, storage, and warranty terms with the Data Sheet.