Erode District Panchayats A3 Size Multifunction Printer Tender Tamil Nadu 2026 – MFP Q2
Progress
Key Highlights
- • Vendor must have GST Registration Certificate in Tamil Nadu
- • Manufacturer Authorization / OEM authorization required with detailed contact information
- • Scope includes Supply, Installation, Testing and Commissioning of A3 size MFP
- • Dedicated toll-free service number and escalation matrix for service support
- • Bid to comply with option clause allowing up to 25% quantity variation
- • ATC requires Tamil Nadu GST registration and OEM details in bid
- • No explicit EMD amount provided in data; follow standard GEM EMD practice
- • Delivery timeline flexible within option clause; IN-COUNTRY service support expectations
Tender Overview
Organization: Erode District Panchayats, Department of Panchayati Raj, Tamil Nadu. Procurement: A3 Size Multifunction Printer (MFP) under Q2 category. Location: ERODE, Tamil Nadu 638001. Scope: Supply, Installation, Testing and Commissioning of the A3 size MFP; includes service support and OEM authorization where applicable. Key differentiator: ATC specifies GST registration in Tamil Nadu and manufacturer authorization requirements. Context: Government procurement through GEM portal with flexibilities on quantity and delivery timelines; vendor must align with local GST and OEM support expectations.
Technical Specifications & Requirements
- Product category: A3 Size Multifunction Printer (MFP) (Q2) with capabilities for printing, scanning, copying, and fax (if applicable).
- Scope: Supply, Installation, Testing and Commissioning of goods; post-installation support via dedicated toll-free service.
- Service standards: OEM/manufacturer authorization required; dedicated service contact and escalation matrix to be provided.
- Compliance indicators: GST registration in Tamil Nadu; bid to include Manufacturer Authorization/Certificate with OEM details.
- Delivery expectations: Not explicitly quantified; clause allows quantity variation up to 25% during contract as per option clause.
- Delivery & acceptance: Installation and commissioning to be completed as part of scope; ongoing service support as per ATC.
- Documentation: Include GST certificate (Tamil Nadu) with bid.
Terms, Conditions & Eligibility
- EMD/ security: Not specified in data; ensure compliance with standard EMD practices per GEM.
- Delivery timeline: Not explicitly fixed; option clause permits up to 25% quantity variation with adjusted delivery periods.
- Payment terms: Not specified; ATC mentions scope includes installation/testing/commissioning.
- Experience/eligibility: OEM authorization required for distributorship; dedicated service support and escalation matrix must be provided.
- GST/Documentation: GST Registration certificate in Tamil Nadu required; PAN and other standard bid documents recommended.
- Warranty/Support: Dedicated service support details requested; escalation matrix to be supplied.
Key Specifications
-
Product/service names: A3 Size Multifunction Printer (MFP)
-
Scope: Supply, Installation, Testing and Commissioning of Goods
-
EMD/Value: Not specified in data; follow standard GEM guidelines
-
Experience:OEM authorization and service capability required
-
Quality/Compliance: GST registration in Tamil Nadu; OEM authorization
Terms & Conditions
-
Option clause permits quantity variation up to 25% during contract
-
Dedicated toll-free service support and escalation matrix required
-
GST Tamil Nadu registration and OEM authorization are mandatory
Important Clauses
Payment Terms
Not specified in provided data; bidders should expect standard GEM payment terms per tender ATC once defined
Delivery Schedule
Delivery period linked to original and extended delivery periods; additional time proportional to quantity variation with a minimum of 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should anticipate standard LD provisions per GEM terms upon delivery/default
Bidder Eligibility
-
Must hold GST registration in Tamil Nadu
-
Must provide Manufacturer/OEM authorization with full contact details
-
Must demonstrate ability to supply, install, test and commission A3 MFPs with service support
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Erode
Delivery Pincodes
638011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| David Amalraj Stanley | 638011,ADDITIONAL COLLECTOR ( DEVELOPMENT) / PROJECT DIRECTOR DRDA 4TH FLOOR COLLECTORATE ERODE, Erode, 638001 | Erode | Tamil Nadu | 638011 | 1 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9859492.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST Registration Certificate (Tamil Nadu)
PAN Card
Experience certificates (similar A3 MFP deployments)
Financial statements (as applicable)
Manufacturer Authorization/OEM authorization with full details
Technical bid documents demonstrating compliance with A3 MFP requirements
Any prior service support evidence and escalation contact details
Bid submission forms as per GEM terms and conditions
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for A3 size MFP tender in Erode Tamil Nadu 2026
Bidders must submit GST registration in Tamil Nadu, PAN, OEM authorization, and technical bid documents detailing supply, installation, testing and commissioning. Include service support details and escalation matrix; comply with option clause enabling up to 25% quantity variation. Ensure OEM/Manufacturer authorization covers contact details.
What documents are required for Erode MFP procurement bid in Tamil Nadu
Required documents include GST registration certificate for Tamil Nadu, PAN, manufacturer authorization, experience certificates for similar A3 MFP deployments, financial statements, and technical bid documents showing installation and commissioning capability, plus service support contact details and escalation matrix.
What are the technical specifications for A3 MFP tender in Tamil Nadu
Specifications specify A3 size Multifunction Printer with print/scan/copy capabilities, scope including supply, installation and commissioning; OEM authorization mandatory; GST Tamil Nadu registration; dedicated support and escalation matrix. No exact model or capacity details disclosed in the data.
When is the delivery timeline for Erode A3 MFP procurement
Delivery timeline is tied to the original delivery period and may extend per the option clause, with added time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days; exact dates will be defined in the purchase order.
What are the payment terms for Erode A3 MFP supply contract
Specific payment terms are not disclosed in the data; expect standard GEM terms after installation and commissioning, subject to acceptance and verification; bidders should prepare for milestone-based payments linked to installation completion.
What is required for OEM authorization in this tender in Tamil Nadu
Bidders must submit an OEM authorization certificate detailing the distributor/authorised service provider name, designation, address, email, and phone number, confirming authorized supply/maintenance of the A3 MFP in Tamil Nadu.
What is the scope of supply for the A3 MFP tender in Erode
Scope includes supply, installation, testing and commissioning of the A3 size MFP; post-installation service support; scope may include on-site training and handover, with GST and OEM compliance mandatory as per ATC.
What standards or certifications are required for this Tamil Nadu tender
Mandatory GST registration in Tamil Nadu and OEM authorization; no ISI/ISO numbers specified in the data; bidders should verify if additional certifications are required in the final bid documents.