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GEM

Indian Army BRAKE PAD, CLUTCH CABLE & LIGHTING Equipment Tender Alwar Rajasthan 2025

Bid Publish Date

20-Dec-2025, 6:02 pm

Bid End Date

30-Dec-2025, 7:00 pm

Location

ALWAR , RAJASTHAN

Progress

Issue20-Dec-2025, 6:02 pm
Technical26-12-2025 17:11:24
Financial
AwardCompleted
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Quantity

28

Category

BRAKE PAD

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory sample submission: 1 x sample quantity of each item before bid opening
  • • Option clause allowing up to 25% quantity increase during contract and currency
  • • No explicit EMD amount provided; requires standard bid security as per policy
  • • GST liability and reimbursement governed by actuals or applicable rates (max quoted GST)
  • • Documents required: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate
  • • Board of Officers to assess sample acceptance during technical evaluation
  • • Delivery schedule tied to option exercise with minimum 30 days
  • • 21 items listed; detailed BOQ items not disclosed in the text

Categories 32

AGRICULTURAL PUMP BRAKE SOLENOID PUMPS VEHICLE ACCESSORIES AND COMPONENT RUBBER GASKET GAS BURNERS BRAKE SYSTEM BREAK GEAR HYDRAULIC POWER PACK CABLE BULB FIRE BREATHING APPARATUS PNEUMATIC GASKETS AND SEALS ENGINE PARTS IRRIGATION PUMPS AIRCRAFT SLIP RING ASSEMBLIES COMPRESSOR ROTARY PUMP HIGH PRESSURE PUMP SCBA SEALING RING DISPLACEMENT PUMP FILTER RETAINERS GEAR WINDOW OTHER COIL ELECTROMAGNET ELECTRICAL COIL FUEL PUMP SPHERICAL BEARING BLADE

Tender Overview

The Indian Army (Department of Military Affairs) invites bids for a broad range of automotive spares and assemblies, including items such as BRAKE PAD, LIGHTING COMPONENTS (HEAD LIGHT, BULB HEADLAMP), FUEL PUMP, CLUTCH CABLE, and related assemblies. The procurement is centered in ALWAR, RAJASTHAN 301001, with 21 total line items and a substantial potential volume implied by the 25% option clause. Bidder responsibilities include submitting 1 X SAMPLE QUANTITY OF EACH ITEM before bid opening, with acceptance deemed by the Board of Officers. The contract allows quantity adjustments up to 25% during and after the initial order, under contracted rates, and requires meeting mandatory documentation and financial standing criteria. This opportunity targets vendors capable of supplying multiple military-grade components under centralized government procurement norms. Key differentiators include the mandatory sample submission, ATC-based document checks, and GST/compliance alignment. Unique aspects include the option-driven delivery timeline and the requirement for vendor pre-qualification through Board-approved samples.

Technical Specifications & Requirements

  • 21 total items listed in the BOQ; detailed item descriptions not provided in the tender text.
  • Sample before bid opening: 1 x sample quantity per item; acceptance decisions by the Board of Officers.
  • Delivery/option clause: Quantity may increase by up to 25%; delivery period adjusts proportionally with a minimum of 30 days.
  • GST handling: GST liability and reimbursement follow government norms; rate subject to applicable slabs and caps.
  • Documentation: Mandatory uploads for PAN, GSTIN, cancelled cheque, and EFT mandate; absence risks rejection.
  • Compliance is driven by ATC clauses and Board-based technical evaluation.

Terms, Conditions & Eligibility

  • EMD information not disclosed; bidders must ensure financial credibility and avoid liquidation or receivership.
  • Sample submission required prior to bid opening; non-submission may lead to rejection.
  • Uploads required: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified).
  • GST considerations: bidder bears applicable GST; reimbursement as per actuals or prevailing rates, limited to quoted GST percentage.
  • Documentation completeness and compliance with ATC terms are mandatory for bid evaluation.

Key Specifications

  • Product category includes BRAKE PAD, OIL FILTER, BALL JOINT, REGULATOR WINDOW, CLUTCH CABLE, HEAD LIGHT, PUMP ASSEMBLIES, WIPER BLADE, BULB HEADLAMP, PUMP ASSEMBLY FUEL, etc.

  • No explicit technical specs provided in tender text; rely on BOQ item descriptions to define exact quantities

  • Sample-based evaluation criteria: 1 x sample per item; acceptance determined by Board of Officers

  • Delivery timeframe linked to original order with potential 25% quantity variance; minimum 30 days extension

  • GST treatment per government rates; bidder bears responsibility for applicable GST

Terms & Conditions

  • Option clause enabling up to 25% quantity variation during and after contract

  • Mandatory sample submission for each item prior to bid opening; board-based acceptance

  • Documents required: PAN, GSTIN, cancelled cheque, EFT mandate; GST handling specifics

Important Clauses

Payment Terms

GST and IRN handling per government norms; no fixed advance or milestone terms specified

Delivery Schedule

Delivery period adjusts with quantity variations; minimum 30 days extension rule applies

Penalties/Liquidated Damages

Not specified in provided terms; standard government procurement penalties may apply per ATC

Bidder Eligibility

  • Not under liquidation or similar proceedings

  • Must upload PAN, GSTIN, and EFT mandate

  • Must comply with sample submission and ATC conditions

Documents 4

GeM-Bidding-8744396.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 BRAKE PAD BRAKE PAD 2 nos 820wkspoffr 30
2 OIL FILTER OIL FILTER 1 nos 820wkspoffr 30
3 BALL JOINT BALL JOINT 1 nos 820wkspoffr 30
4 REGULATOR WINDOW REGULATOR WINDOW 1 nos 820wkspoffr 30
5 ASSY KIT LINED SHOE REAR ASSY KIT LINED SHOE REAR 1 nos 820wkspoffr 30
6 CYL HEAD GASKET CYL HEAD GASKET 2 nos 820wkspoffr 30
7 ARMATURE ASSY ARMATURE ASSY 1 nos 820wkspoffr 30
8 FIELD COIL ASSY FIELD COIL ASSY 1 nos 820wkspoffr 30
9 BRUSH GEAR ASSY ROCKER PLATE BRUSH GEAR ASSY ROCKER PLATE 1 nos 820wkspoffr 30
10 U BOLT U BOLT 2 nos 820wkspoffr 30
11 RELEASE BRG RELEASE BRG 2 nos 820wkspoffr 30
12 COMBINATION SWITCH COMBINATION SWITCH 1 nos 820wkspoffr 30
13 CLUTCH CABLE CLUTCH CABLE 1 nos 820wkspoffr 30
14 COVER ASSY CLUTCH COVER ASSY CLUTCH 1 nos 820wkspoffr 30
15 VANE PUMP VANE PUMP 1 nos 820wkspoffr 30
16 HEAD LIGHT HEAD LIGHT 1 nos 820wkspoffr 30
17 TAPERED ROLLER BRG TAPERED ROLLER BRG 1 nos 820wkspoffr 30
18 GEAR LEVER KIT GEAR LEVER KIT 1 nos 820wkspoffr 30
19 WIPER BLADE WIPER BLADE 4 nos 820wkspoffr 30
20 BULB HEADLAMP BULB HEADLAMP 1 nos 820wkspoffr 30
21 PUMP ASSY FUEL PUMP ASSY FUEL 1 nos 820wkspoffr 30

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Any prior experience certificates (if available)

6

Technical bid documents per ATC requirements

7

OEM authorizations (if applicable)

8

GST compliance documents

Technical Results

S.No Seller Item Date Status
1BHAWANI ENTERPRISES AND GENERAL SUPPLIER   Under PMA-26-12-2025 17:11:24Qualified
2J A Enterprises and General Supplier   Under PMA-28-12-2025 13:15:36Qualified
3Kesariya Enterprises & General Supplier   Under PMA-28-12-2025 13:53:34Qualified

Financial Results

Rank Seller Price Item
L1Kesariya Enterprises & General Supplier(MSE)( MSE Social Category:OBC )    Under PMA₹32,434Item Categories : BRAKE PAD,OIL FILTER,BALL JOINT,REGULATOR WINDOW,ASSY KIT LINED SHOE REAR,CYL HEAD GASKET,ARMATURE
L2BHAWANI ENTERPRISES AND GENERAL SUPPLIER (MSE)( MSE Social Category:General )    Under PMA₹37,375Item Categories : BRAKE PAD,OIL FILTER,BALL JOINT,REGULATOR WINDOW,ASSY KIT LINED SHOE REAR,CYL HEAD GASKET,ARMATURE
L3J A Enterprises and General Supplier   Under PMA₹46,225Item Categories : BRAKE PAD,OIL FILTER,BALL JOINT,REGULATOR WINDOW,ASSY KIT LINED SHOE REAR,CYL HEAD GASKET,ARMATURE

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid in the Indian Army automotive parts tender in Alwar Rajasthan 2025

Bidders must prepare PAN, GSTIN, cancelled cheque, and EFT mandate, and submit 1 x sample per item before bid opening. Ensure compliance with ATC terms and Board-approved sample acceptance. The 25% quantity option may affect delivery planning and pricing, so align procurement strategy accordingly.

What documents are required for the Alwar Army parts procurement bid 2025

Submit PAN Card, GSTIN, cancelled cheque, EFT Mandate certified by bank, and technical bid documents. Ensure GST compliance and upload any OEM authorizations if applicable. Incomplete submissions risk bid rejection per terms and conditions.

What is the eligibility for sample submission in this tender in Alwar

Submit 1 x sample quantity of each item prior to bid opening. Samples are evaluated by the Board of Officers; acceptance is required for technical evaluation. Non-acceptance may disqualify the supplier from further bidding stages.

What are the delivery terms and option clause for this Army tender

Delivery can extend with a quantity increase up to 25% at contracted rates. Delivery period adjusts pro rata from the last date of original delivery order, with a minimum extension of 30 days. Extended periods may be applied during option exercise.

How is GST handled for bids in this Alwar procurement

GST is the bidder’s responsibility; reimbursement is based on actuals or applicable rates, whichever is lower, capped to the quoted GST percentage. Ensure correct GSTIN and compliance with government GST norms.

What are the critical submission requirements for the BOQ items in this tender

BOQ items number 21 exist; exact item specifications are not disclosed in the text. Prepare to provide full technical bids, sample conformity, and supplier credentials per ATC to comply with Board evaluation.

When will the Board of Officers decide on sample acceptance for this bid

Board of Officers reviews submitted samples prior to technical evaluation. Acceptance is mandatory for proceeding to bid evaluation; rejection requires corrective action or disqualification depending on findings.