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Mahanadi Coalfields Limited Hospitality Services Tender Sambalpur Odisha 2026 – VIP Guest House Running & Maintenance 3 Years

Bid Publish Date

31-Jan-2026, 4:58 pm

Bid End Date

16-Feb-2026, 6:00 pm

EMD

₹4,89,400

Value

₹3,91,51,616

Location

SAMBALPUR , ODISHA

Progress

Issue31-Jan-2026, 4:58 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Guest House running and maintenance contract spanning 3 years in Sambalpur, Odisha
  • • Estimated contract value ₹39,151,614 and EMD ₹489,400
  • • 25% quantity/duration flex available at bid issuance and post-issuance
  • • Mandatory documents: Work Experience certificates, Working Capital certificate (UDIN), PAN, GST status
  • • Compliance with MCEW, CIL, and Manual for procurement of Works and Services
  • • JV considerations: aggregated working capital and partner-specific certifications

Tender Overview

Mahanadi Coalfields Limited (Coal India Limited) invites bids for the running and maintenance of multiple guest houses at the Lakhanpur area in Sambalpur, Odisha for a 3-year contract. The estimated contract value is ₹39,151,614 with an EMD of ₹489,400. The scope includes management of the Triveni Club (VIP Guest House), Shanti Vihar Officers Guest House, JET Hostel and Mayuri Bhawan. A flexible contract quantity/duration adjustment of up to 25% is allowed at issue and post-issue. The procurement follows MCEW, CIL, and internal NIT terms.

Technical Specifications & Requirements

  • Service category: Running and Maintenance of guest houses (hospitality/amenities management) for 3 years.
  • Locations: Triveni Club (VIP Guest House), Shanti Vihar Officers Guest House, JET Hostel, Mayuri Bhawan in Lakhanpur area.
  • Est. value: ₹39,151,614; EMD: ₹489,400.
  • No BOQ items provided; contract allows up to 25% variation in quantity or duration before award.
  • Compliance framework references: MCEW, CIL, and Manual for procurement of Works and Services.
  • Bidder must attach work experience, working capital certificate, PAN, GST status, and other statutory submissions as per ATC.

Terms, Conditions & Eligibility

  • EMD: ₹489,400; payable as per tender terms.
  • Experience: submission of Work Experience Certificates for similar works (ongoing/completed) as per clause 8(A).
  • Working Capital: CA-certified certificate with UDIN; JV partners’ combined capital considered.
  • PAN: valid Indian PAN; JV requires PAN for each Indian partner.
  • GST: GST registration certificate required; specific to regular/composition scheme as applicable.
  • Quantity/duration flexibility: bid must accept up to 25% revision at contract issuance and during execution.
  • Documentation: include order/BOQ/TDs as needed during clarification; mandatory upload of specified documents.

Key Specifications

  • Guest house running and maintenance services

  • Locations: Triveni Club, Shanti Vihar Guest House, JET Hostel, Mayuri Bhawan, Lakhanpur

  • Contract duration: 3 years

  • Estimated value: ₹39,151,614; EMD: ₹489,400

  • Contract quantity/duration variation: ±25%

Terms & Conditions

  • EMD amount and payment terms to be adhered to; documentation must include GST/PAN

  • Experience and working capital requirements as per NIT/ATC; JV rules apply

  • Delivery/execution timeline aligned to 3-year project duration with standard penalties

Important Clauses

Payment Terms

Terms not fully detailed; bidders should anticipate standard payment terms per MCEW and CIL, with post-award documentation and compliance checks.

Delivery Schedule

Contract spans 3 years; variation up to 25% allowed; delivery/availability of services to be coordinated with site requirements.

Penalties/Liquidated Damages

Penalties, if any, will be defined in the formal contract following evaluation; bidders should expect standard LDP terms for service delivery shortfalls.

Bidder Eligibility

  • 3+ years’ experience in comparable hospitality/guest-house maintenance services

  • Positive working capital sufficient to cover operations for project duration

  • GST registration and compliance with Indian tax norms; PAN mandatory

Documents 10

GeM-Bidding-8912735.pdf

Main Document

BOQ Document

BOQ

Scope Of Work Document

SCOPE_OF_WORK

BOQ Document

BOQ

Other Documents

OTHER

Other Documents

OTHER

Payment Terms & Condition

PAYMENT

Buyer uploaded ATC document

ATC

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

Work Experience Certificates (including ongoing/completed similar work) as per clause 8(A)

2

Certificate of Working Capital from a practicing CA with UDIN (JV: aggregate of partners’ WC)

3

PAN Card issued by ITD (and for each JV partner in case of JV)

4

GST Registration Certificate (regular or composition as applicable) or a UDIN-based certificate if unregistered

5

Any referenced Work Orders, BOQ, or TDs as may be called for during clarification

6

OEM authorizations or technical compliance documents if required by the buyer

7

Financial statements or other evidence of financial stability as per tender ATC

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for guest house maintenance tender in Sambalpur Odisha

Bidders must submit Work Experience Certificates for similar projects, a CA-certified Working Capital certificate with UDIN, and PAN/GST documents as per ATC. The contract spans 3 years with EMD of ₹489,400 and an estimated value of ₹39,151,614; bidders should prepare OEM authorizations if required.

What documents are required for Mahanadi Coalfields guest house bid

Required documents include Work Experience Certificates (ongoing/completed), Working Capital certificate with UDIN from a practicing CA, PAN card, GST registration (regular or composition), and any referenced orders/BOQ/TDs. JV partners must provide partner-specific PAN and combined WC details.

What are the key eligibility criteria for this hospitality services tender

Eligibility includes at least 3 years of similar service experience, adequate working capital, valid PAN, and GST registration. JV bidders must aggregate partners’ WC and provide lead partner certificates. Compliance with MCEW, CIL, and procurement manuals is mandatory.

What is the expected contract duration and variation allowed

The contract duration is 3 years. A flexible variation of up to 25% in contract quantity or duration is permitted at the time of issue and after award, requiring bidder acceptance of revised terms.

How is the EMD amount structured for this tender in Odisha

The EMD is ₹489,400. It must be submitted as prescribed in the tender terms, and bidders should ensure compliance with payment and submission deadlines as per ATC; non-submission may disqualify bidders.

Which locations are covered under the guest house maintenance scope

Scope includes Triveni Club (VIP Guest House), Shanti Vihar Officers Guest House, JET Hostel, and Mayuri Bhawan in the Lakhanpur area of Sambalpur district, Odisha.

What GST status is required from bidders for this procurement

Bidders must provide GST registration proof: either normal registration or composition scheme; unregistered bidders must submit a UDIN-based certificate from a practicing CA, per ATC requirements.

When is the bid submission deadline and award process timeline

Exact submission deadlines are defined in the NIT; bidders should monitor the MCC/CMC announcements. Post-evaluation, L-1 will be determined per clause 13 and awards issued following MCEW/CIL guidelines with compliance checks.

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