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Odisha Police MFP Tender Khordha 2026 for A4/Legal Size Multifunction Printer ISO 24734 3-year Onsite

Bid Publish Date

30-Jun-2026, 6:26 pm

Bid End Date

20-Jul-2026, 7:00 pm

EMD

₹1,56,000

Location

KHORDHA , ODISHA
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Progress

Issue30-Jun-2026, 6:26 pm
AwardPending
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Quantity

260

Bid Type

Two Packet Bid

Key Highlights

  • • OEM must have at least 7 service centers across Odisha with contact details submitted
  • • Dedicated toll-free service number and escalation matrix required
  • • 3-year onsite warranty from OEM; extended warranty option available
  • • Printer must support Auto Duplex, A4/Legal, USB/Ethernet/WiFi connectivity
  • • Printing speeds: 31-35 PPM (A4 mono); duplex 30 PPM or more; 600 x 600 dpi
  • • EMD amount: ₹156,000; option clause allows up to 25% quantity variation
  • • Vendor must comply with Buyer Added ATC clauses and product compliance requirements
  • • Minimum 7 Odisha service centers; declaration to be submitted with bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Odisha Police Home Department invites bids for an A4 and Legal Size Multifunction Printer (MFP) to be deployed in Khordha, Odisha 751001. The procurement scope covers a single MFP with print/scan/copy functions, auto duplex, and network connectivity (USB, Ethernet, WiFi). EMD is ₹156,000, with a 3-year onsite warranty from the OEM and a requirement for an OEM with at least 7 service centers in Odisha. The supplier must provide toll-free service and a detailed escalation matrix. The bid includes a mandatory option clause allowing quantity adjustments up to 25%, with delivery timelines aligned to original and extended orders. Bidder compliance with buyer-added ATC clauses and product compliance is essential.

Technical Specifications & Requirements

  • Function: Print, Scan, Copy; Auto Duplex printing; Cartridge technology: Ink Jet/Ink Tank/Laser
  • Print Speed (ISO A4): 31-35 PPM; Duplex Print Speed (ISO A4): 30 PPM or more; Resolution: 600 x 600 dpi
  • Copy: 25-400% zoom with Auto Fit; Scanning: 600 x 600 dpi or up to 1200 x 1200 dpi; Max Scan/Copy (Flatbed): A4
  • Input Capacity: Main Tray 250 sheets; Multipurpose Tray 100 sheets; ADF: 50 Sheets; Paper Sizes: A4, Legal
  • Connectivity: USB 2.0, Ethernet, WIFI; RAM: 512 MB or higher; Quick Access USB for USB pen drives
  • Warranty: 3 years onsite from OEM; Extended warranty optional; OEM service centers: minimum 7 centers in Odisha with contact details
  • Other: Dedicated toll-free service number and escalation matrix; product must comply with buyer-atc clauses and special conditions

Terms, Conditions & Eligibility

  • EMD: ₹156,000; payment terms not specified in data; ensure valid EMD submission per tender terms
  • Delivery: Original schedule and extended delivery under option clause; delivery timing adjusts based on quantity changes, minimum 30 days
  • Experience/Compliance: OEM must provide 7 Odisha service centers; submission of declaration listing centers with contacts
  • Documents: GST registration, PAN, OEM authorization, technical compliance certificates, financial statements, prior similar supply experience
  • Penalties: Liquidated damages and warranty terms as per buyer terms; compliance with all ATC clauses and product compliance required
  • Warranty/Support: 3-year onsite OEM warranty; toll-free support and escalation matrix mandatory for bid submission

Key Specifications

  • A4 and Legal size MFP with Print/Scan/Copy

  • Auto duplex printing and 2-tray feeding (Main 250 sheets, Multipurpose 100 sheets)

  • Print speed 31-35 PPM (A4 mono); duplex 30 PPM+

  • Print resolution 600 x 600 dpi; scan 600 x 600 to 1200 x 1200 dpi

  • ADF capacity 50 sheets; RAM 512 MB or higher; 2 USB print/scan options

  • Connectivity USB 2.0, Ethernet, WIFI; mobile printing supported

  • Warranty: 3 years onsite; OEM service centers in Odisha: 7+

Terms & Conditions

  • EMD amount ₹156,000 and valid bid security as required

  • Quantity may vary by up to 25% during contract, with corresponding delivery adjustments

  • OEM must provide toll-free support and a formal escalation matrix

Important Clauses

Payment Terms

Not explicitly specified in data; ensure bid reflects standard government terms for MFP procurement with EMD submission and milestone payments if stated in ATC

Delivery Schedule

Delivery scope includes original and potential extended quantities; delivery time adjusted by (Additional quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalty details to be aligned with standard government LD rates; ensure compliance with ATC for late delivery and performance shortfalls

Bidder Eligibility

  • Manufacturer or authorized OEM with proven MFP supply experience

  • Minimum 7 Odisha service centers listed with contact details

  • GST and PAN compliant bidders with financial stability proved by statements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2)

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

38

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Khordha

Delivery Pincodes

751010

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
SUDAM SAHU751010,Rasulgarh, Bhubaneswar, Dist- KhurdaKhordhaOdisha75101026030-

Authority Records

HOME DEPARTMENT

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Documents 4

GeM-Bidding-9488818.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax Yes, No
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar MFP supply

4

Financial statements (last 3 years) demonstrating stability

5

EMD submission proof (₹156,000)

6

Technical bid documents and OEM authorization

7

Declaration listing OEM service centers in Odisha with contact details

8

Product compliance certificates and ISI/ISO where applicable

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for the Odisha Police MFP tender in Khordha 2026?

Bidders must submit GST, PAN, OEM authorization, financial statements, and EMD ₹156,000. Ensure 7 Odisha service centers are listed, toll-free support is provided, and escalation matrix is included. Comply with ATC clauses and provide 31-35 PPM MFP with 3-year onsite warranty.

What documents are required for the A4/LegaI MFP tender in Odisha?

Submit GST certificate, PAN card, experience certificates for similar supply, financial statements for three years, EMD receipt, technical bids, OEM authorization, and a declaration of Odisha service centers with contact details to participate.

What are the technical specifications for the MFP in this Odisha tender?

Required features include Print/Scan/Copy, Auto Duplex, 31-35 PPM (A4 mono), 600 x 600 dpi print, 50-sheet ADF, 250 main tray, 100 MP tray, 2 input trays, 150-sheet output, USB/Ethernet/WiFi connectivity, RAM 512 MB, and 3-year onsite warranty with 7 Odisha service centers.

What are the delivery and quantity terms for this Odisha MFP bid?

An option clause permits up to 25% quantity variation during contract. Delivery timing extends from last delivery order date; minimum extension is 30 days. Original and extended delivery periods apply, with rates fixed at contracted price.

What is the EMD amount and payment considerations for the Odisha MFP tender?

EMD is ₹156,000. Specific payment terms are not detailed; bidders should align with standard government procurement practices and ATC clauses. Ensure EMD is submitted with bid and is eligible for refund per contract rules.

Which service capabilities must the OEM demonstrate for Odisha procurement?

OEM must have at least 7 service centers in Odisha, provide a dedicated toll-free service number, and supply an escalation matrix with personnel contacts. Product compliance with buyer ATC clauses and extended warranty options must be demonstrated.

What kind of warranty and after-sales support is required for the MFP?

A minimum of 3 years onsite warranty from the OEM is required, with extended warranty options available. Service centers must support Odisha operations, and a contact matrix for escalation must be included in the bid.

What connectivity and printing capabilities are demanded for the printer?

Printer must support USB 2.0, Ethernet, and WIFI connectivity, with mobile printing support. It should handle A4 and Legal sizes, auto duplexing, and a 600 x 600 dpi resolution with 31-35 PPM speed.

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