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Indian Army Vehicle Servicing Tender Betul Madhya Pradesh 2026 - 25% Quantity Flexibility, 30+ Day Delivery

Bid Publish Date

19-Feb-2026, 2:10 pm

Bid End Date

02-Mar-2026, 2:00 pm

Value

₹73,800

Location

BETUL , MADHYA PRADESH

Progress

Issue19-Feb-2026, 2:10 pm
AwardPending
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Quantity

9

Category

Servicing of veh by replace the following items incl oiling and greasing

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit quantity-flexibility: up to 25% increase during contract and currency of contract
  • • Workshop credibility requirement: work to be performed in reputed/authorised workshops
  • • Nine-item BOQ scope with multiple vehicle servicing and repair tasks
  • • Delivery period adjustments governed by option clause with minimum 30 days
  • • Location-specific tender in Betul, Madhya Pradesh under the Indian Army
  • • No specified EMD amount in data; confirm in tender documents
  • • Electrical/wiring, gearbox, suspension, and body components included in scope
  • • Unique compliance emphasis on following purchaser’s scope and ATC requirements

Categories 62

AGITATORS BUFFER SPRING COMPRESSED AIR LOAD DEFLECTION TESTING MACHINE BRAKE OIL BRAKE SYSTEM HYDRO FLUID BULB PNEUMATIC CONING OIL LUBRICANT PRODUCT WHEEL BEARING SPORT VEHICLE AIR CYLINDERS VEHICLE AIR COOLED ENGINE BUFFS BOX VALVE MOBIL OIL SPROCKET FILTER RETAINERS GEAR LUBRICATING OILS AIR GENERATOR PIN BUSH COUPLING HYDRAULIC PART WORM GEAR TURBINE PUMPS AUTOMOTIVE CLEANERS SILVER TIP CUSHION SLIDER VALVES BRAKE GEMS AND JEWELLERY HYDRAULIC SYSTEM TRANSITION METALS BREAK GEAR MAGNET VALVE FUEL FILTERS CABLE COOLANT ROPE WAYS HYDRAULIC CYLINDER LUBE OIL HOSE PIPE GEAR OIL VALVE PARTS AND ACCESSORIES ENGINE OIL GOLD MEDAL STOMACHERS ESCRAP GEAR BOX ENGINE HYDRAULIC DISTANCE METERS WINDOW MACHINE OIL HYDRAULIC OIL LUBRICANT RIOT HELMET HYDRAULIC BRAKE

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for comprehensive servicing of vehicles, including oiling, greasing, ladder servicing, suspension work, wheel hub and brake system, seat covers, gearbox overhauls, flooring mats, wiring repair, and door/window glass repair. Estimated value is ₹73,800.00, location is BETUL, MADHYA PRADESH (460001). Scope spans nine items requiring work at reputed/authorised workshops. A key differentiator is the explicit option to increase quantity by up to 25% at contracted rates and a flexible delivery timeline tied to the last delivery order date. The contract emphasizes on-workshop execution and adherence to purchaser’s option clause, with delivery time adjustments governed by the option formula.

Technical Specifications & Requirements

  • Product/service: Servicing, repair, and replacement of vehicle components (oil/grease, telescopic ladder servicing, suspension removal, wheel hub/brake system, seat coverings, gearbox overhauls, rubber floor matting, wiring, door glass repair).
  • Scope breadth: 9 BOQ items (no explicit quantities provided in entries). Execution must be carried out in reputed/authorised workshops.
  • Delivery terms: Option to extend quantity by up to 25%; additional time calculation: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. If original delivery < 30 days, use original period.
  • Compliance cues: Work must align with the purchaser’s scope; ensure workshop authorization and proper workmanship. The procurement emphasizes adherence to stated scope and workshop credibility.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in data; bidders should verify in tender documents.
  • Delivery: Delivery period linked to last date of original delivery order; option-driven extensions apply.
  • Payment terms: Not specified in provided data; bidders should confirm in bid documents.
  • Quantity adjustments: Up to 25% increase during contract; same percentage during currency of contract at contracted rates.
  • Documents: Prepare standard corporate documents including GST, PAN, experience certificates, financials, and OEM authorizations as applicable by Army terms; ensure workshop certifications and authorisations are in order.
  • Warranty/penalties: Not specified in provided data; bidders should review ATC clauses in tender text.

Key Specifications

  • Vehicle servicing and repair scope including oiling/greasing, telescopic ladder servicing

  • Suspension system removal, wheel hub and brake system work

  • Replacement of old seat covers and installation of new seat covers

  • Gearbox opening and replacement of unserviceable parts

  • Replacement of rubber floor matting

  • Complete wiring repair and replacement of defective items

  • Door window glass repair/replacement

  • Work must be performed at reputed/authorised workshops

Terms & Conditions

  • Option clause allows 25% quantity variation at contracted rates

  • Delivery extension calculated by (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

  • Work to be conducted in reputed/authorised workshops with scope adherence

Important Clauses

Payment Terms

Not explicitly defined in provided data; verify in ATC for initial/milestone payments and any advance.

Delivery Schedule

Delivery period calculated from last date of original delivery order; option extensions apply with minimum 30 days.

Penalties/Liquidated Damages

No LD details provided here; refer to ATC to confirm penalties for late delivery or substandard workmanship.

Bidder Eligibility

  • Experience in vehicle servicing or repair projects in reputed/authorised workshops

  • Compliance with standard workshop certifications and authorisations

  • Ability to execute scope within the extended delivery framework under option clause

Documents 4

GeM-Bidding-9012129.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Servicing of veh by replace the following items incl oiling and greasing Servicing of veh by replace the following items incl oiling and greasing of all the moving parts and washing of vehicle complete comma Engine oil comma Oil filter comma Fuel filter comma Air filter comma Coolant bottle with pipe comma ATF steering oil 1 job bsoafamla 30
2 Servicing of vehicle mounted Telescopic Ladder incl oiling greasing Servicing of vehicle mounted Telescopic Ladder incl oiling greasing of all cylinder comma Hose pipe comma motor comma piston cylinder comma hydraulic Valve comma hydraulic oil No 68 32 lit comma taking out the parts and refixing the same after complete repair 1 job bsoafamla 30
3 Taking out the suspension system Taking out the suspension system comma opening comma dismantling and removing defective parts with following new parts and refixing the same after repair complete comma Suspension kit comma Shock observer comma Main leaf spring comma U clamp with bolt and washer 1 job bsoafamla 30
4 Opening the wheel hub and brake system Opening the wheel hub and brake system of all wheels comma taking out all the defective parts and supply and fix following new parts including refixing and testing complete and as specified and directed comma Wheel cylinder assy upper comma Wheel cylinder assy lower comma Brake shoe comma Brake fluid comma Brake pipe iron comma Grease comma Bearing rear side 1 job bsoafamla 30
5 Taking out old seat cover and fixing new seat cover complete Taking out old seat cover and fixing new seat cover complete set after necessary repair of original seat and cushion by stitching the worn out seat comma fitting seat materials of good quality and fixing the same to their proper place neatly complete all as specified and as directed 1 job bsoafamla 30
6 Opening of gear box and taking out unserviceable parts and replace Opening of gear box and taking out unserviceable parts and replace it with new parts as under and refixing the same including testing complete comma cutch plate assy comma pressure plate comma Accelaraor cable comma Accelarator paddle spring comma Gear shifting lever comma gear oil 1 job bsoafamla 30
7 Replacing and fixing new rubber floor matting Replacing and fixing new rubber floor matting 01 set complet washing gracing comma polishing and entire vaccume cleaning the vehicle 1 job bsoafamla 30
8 Complete wiring change and repairing replacement of defective items Complete wiring change and repairing replacement of defective items comma back light assy with bulb and clamp comma indicator light assy comma starting switch comma odometer comma fuel indicator comma head light assy with bulb and clamp comma Rear view mirror 1 job bsoafamla 30
9 Repair to door window glass with replacement Repair to door window glass with replacement of rubber beading as per existing complete with change of door lock assy 1 job bsoafamla 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vehicle servicing projects

4

Financial statements (last financial year and/or latest audited reports)

5

EMD/Security deposit documentation (as applicable in full tender text)

6

Technical bid documents and compliance certificates

7

OEM authorisation letters or dealer/authorised workshop certificates

8

Shop/Workshop licence and authorisations for execution at reputed workshops

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid in Indian Army vehicle servicing tender in Betul MP 2026

Bidders should submit GST, PAN, experience certificates, financial statements, and EMD with the technical bid. Ensure work is performed at reputed/authorised workshops and confirm participation through the ATC clauses. The scope includes nine vehicle servicing items with option to increase quantity by 25% at contracted rates.

What documents are required for Army vehicle repair tender Betul MP

Required documents include GST registration, PAN, experience certificates of similar projects, financial statements, EMD, technical compliance documents, OEM authorisations, and workshop licences. Ensure workshop is authorised and capable of completing all nine BOQ items per scope.

What are the delivery terms for the Betul Army servicing contract

Delivery starts from the last date of the original delivery order; if quantity increases, the formula is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Additional time may extend to the original delivery period under the option clause.

What is the scope of work for this Indian Army tender

Scope covers oiling/greasing, telescopic ladder servicing, suspension removal, wheel hub/brake system work, seat cover replacement, gearbox overhauls, rubber matting, wiring repairs, and door glass repair. All work must be executed in reputed/authorised workshops as specified by the Army.

What are the payment terms and penalties for this bid

Payment terms are not disclosed in the provided data; verify in the ATC. Penalty or LD terms are also not specified here; refer to the full terms and conditions for late-delivery or workmanship penalties and any performance bonds.

How many items are in the BOQ for this tender in Betul

The BOQ comprises nine items; specific quantities are not listed in the provided data. The items include vehicle servicing, ladder maintenance, suspension work, gearbox, seat coverings, wiring, matting, and glass repair, all to be done in authorised workshops.

What is the estimated contract value for this Army tender

Estimated value is ₹73,800.00. Bidders should confirm the currency and any applicable taxes in the formal bid documents and ensure pricing aligns with the 25% option clause for quantity variation.

Where can bidders verify workshop authorization requirements for this tender

Bidder should refer to the ATC and terms that mandate work in reputed/authorised workshops. Ensure valid workshop licenses and OEM authorisations are current, and prepare documentation showing workshop accreditation and capability to handle all nine servicing tasks.