Indian Army Event Management & Convention Services Tender National; IT Work 2026
Bid Publish Date
10-Oct-2026, 2:14 pm
Bid End Date
20-Oct-2026, 3:00 pm
Progress
Tender Overview
The Indian Army (Department of Military Affairs) invites bids for Event Management, Convention, Coordination and Staffing, Conceptualization and Planning, Venue Development, and complete execution of activities with IT-related work for a half-day event. The scope spans national-level delivery under the buyer, with no fixed BOQ items listed. The tender references a flexible scope with a 25% quantity or duration adjustment at award and post-award, applicable to lumpsum service contracts with consent. Past project experience proof is accepted via contracts, client execution certificates, or related documents. An ATC and a SOW file are referenced for bidder guidance. This opportunity targets professional event management firms capable of handling multi-disciplinary logistics, client coordination, and technical support. Unique considerations include the ability to scale scope up to 25% and demonstrate solid financial standing and past performance to meet the Army’s standards.
Technical Specifications & Requirements
- No itemized technical specifications are published in the available data; bidders should rely on the attached SOW and ATC for precise deliverables.
- SOW and ATC documents uploaded by the buyer must be reviewed for scope, timelines, and deliverables.
- The contract permits a ±25% adjustment in quantity or duration at the time of contract issuance and post-award.
- Required capabilities include event design, venue development, staffing, and IT-related support for a half-day program.
- Past experience evidence may include contract copies with invoices, client execution certificates, or equivalent documents.
- No fixed estimated value or EMD amount is disclosed in the current tender data.
Terms, Conditions & Eligibility
- Quantity/duration flexibility up to 25% at issue and post-award for lumpsum contracts, with bidder consent.
- Bidder must provide an undertaking on financial standing (no liquidation or bankruptcy).
- For eligibility, any of these documents may prove past experience: contract + invoice with bidder self-certification, client execution certificate, or equivalent supporting documents.
- ATC and SOW are mandatory references for compliance, work scope, and deliverables.
- No specific EMD or payment terms are stated in the available information; bidders should verify in the ATC and tender documents.
- Ensure readiness to execute national-level event management with IT components and venue development for half-day programs.
Key Specifications
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Event management and IT support for national-level, half-day program
-
SOW and ATC documents (buyer-uploaded) govern exact deliverables
-
Scope can scale up to 25% at issue and post-award with consent
-
Past experience proofs acceptable: contract + invoices with self-certification, client execution certificate
-
No published EMD amount or estimated contract value in current data
-
Venue development, staffing, coordination, and IT-related activity handling included
Terms & Conditions
-
25% quantity/duration variation allowed at award and post-award
-
Undertaking on financial standing required from bidders
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Past experience proofs may be contract/invoice-based or client certificates
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ATC and SOW contain the definitive scope and deliverables
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No explicit EMD or payment terms in the provided data
Important Clauses
Payment Terms
No explicit payment terms published in current tender data; verify in ATC and SOW.
Delivery Schedule
Half-day event delivery with IT support and venue development as per SOW and ATC attachments.
Penalties/Liquidated Damages
Not specified in available data; penalties, if any, to be detailed in ATC.
Bidder Eligibility
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Experience in national-level event management or large-scale conventions
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Financially solvent with no liquidation or bankruptcy proceedings
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Capability to scale scope up to 25% as per contract terms
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
140 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Convention; Coordination and Staffing, Conceptualization and Planning, Venue Development, Complete Execution of Activity, IT related work; Buyer premise; Half day
Pre-Bid & Qualification
Pre-Bid Date
14-10-2026 14:00:00
Pre-Bid Venue
Site inspection required. Address- CTW, MCEME, Secunderabad.
Delivery Details
Delivery Locations
1
Delivery Cities
RANGAREDDY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | RANGAREDDY | RANGAREDDY | - | - | 1 | - | - |
Authority Records
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Documents 6
GeM-Bidding-9886065.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Past experience proof (contract copies with invoices + self-certification, client execution certificates, or equivalent documents)
Financial statements or undertakings showing financial standing
Bid security/EMD documents as per ATC (if applicable in ATC)
Technical bid documents as per ATC/SOW
OEM authorizations or vendor credentials (if required by ATC)
Any other documents specified in the ATC or SOW
Frequently Asked Questions
How to bid for Indian Army event management tender 2026?
To bid, review the ATC and SOW attached to the tender, prepare a technical bid aligned to the required event logistics and IT support, and provide an undertaking on financial standing. Include past project proofs and ensure readiness to accept up to 25% scope change if awarded.
What documents are required for event management bid in India 2026?
Submit GST registration, PAN, past experience proofs (contract copies with invoices or client certificates), financial statements or undertakings, technical bid documents per ATC, and OEM authorizations if requested. Ensure EMD (if specified) is provided with bid submission.
What are the key eligibility criteria for national convention management?
Demonstrate prior national-level event execution capability, non-liquidation status, and financial stability. Provide evidence such as contracts with invoices and client endorsements, plus compliance with ATC/SOW requirements for scope, staffing, and IT support.
How does the 25% scope variation work for lumpsum contracts?
The buyer may increase or decrease contract quantity or duration by up to 25% at the time of issue and after award. The bidder must consent to the revised scope, ensuring capacity to deliver expanded or contracted requirements.
What are the essential standards or certifications required?
The tender data references ATC/SOW; ensure compliance with any referenced standards in those documents and provide relevant certifications or vendor credentials as required by the Army’s evaluation criteria.
When will submission and evaluation occur for the event contract?
Exact dates are not published in the available data; bidders should monitor the tender portal for the ATC-stipulated submission deadline and evaluation schedule communicated in the ATC and SOW.
What is the scope of IT-related work for the national event?
The scope includes IT support integrated with event execution, as outlined in the SOW/ATC, covering technical setup, audiovisuals, presentations, and potential digital coordination tools required for a half-day program.
What documents prove past experience for this Army tender?
Acceptable proofs include a contract with invoices plus bidder self-certification, execution certificates from the client, or equivalent documents such as Third-Party Inspection notes, as detailed in the SOW/ATC.