Department of Law and Justice, Himachal Pradesh A3 Size Multifunction Printer Tender Kullu 2026
Bid Publish Date
17-Oct-2026, 6:19 pm
Bid End Date
16-Nov-2026, 1:00 pm
Location
Progress
Key Highlights
- • Specific brand/OEM expectations: Not explicitly stated; consider OEM authorization typical for MFPs
- • Technical standards/certifications: Not specified; plan for standard printer certifications and government procurement compliance
- • Special clauses: 25% quantity variation rights; extended delivery period rules with a minimum 30 days
- • Eligibility: Government procurement experience and OEM authorization are generally advantageous
- • Warranty/AMC: Not specified; bidders should offer standard warranty terms
- • Penalties/Performance: Not specified; prepare for standard SLA-based penalties in similar tenders
Tender Overview
The Department of Law and Justice, Himachal Pradesh seeks bids for an A3 Size Multifunction Printer (MFP) to be deployed in Kullu, Himachal Pradesh (172002). The procurement scope is defined as a single printer category with no BOQ lines currently listed. The tender includes an option clause permitting up to 25% quantity variation at contracted rates during or after order placement, with delivery timelines tied to the last delivery order date. The buyer reserves rights to adjust quantity and schedule, requiring bidders to accept extension rules and price stability for extended periods. While the exact estimated value and start/end dates are not disclosed, bidders should align with standard public procurement timelines and delivery expectations. The unique aspect is the flexible quantity clause and date-based delivery calculations, demanding robust project planning and risk assessment.
Technical Specifications & Requirements
- Product/Service: A3 Size Multifunction Printer (MFP) suited for government office workflows.
- Category/Scope: Printer with multifold capabilities (print/cax/scan/fax if applicable) suitable for HPCL or government office use.
- Delivery Terms: Delivery periods begin from the last date of the original delivery order; option-based time extensions apply with a minimum of 30 days as applicable.
- Standards/Compliance: Not specified; bidders should anticipate standard procurement conformity and OEM compatibility.
- Eligibility Clues: Experience in supplying government-grade office printers may be advantageous; OEM authorization may be preferred.
- Financials: Estimated value not disclosed; EMD details not provided.
- Location: Kullu, Himachal Pradesh; procurement for district-level government office needs.
Terms, Conditions & Eligibility
- Quantity Flexibility: Up to 25% increase/decrease at contracted rates during and after contract award.
- Delivery Window: Based on the last delivery order date with extended period calculations, minimum extension 30 days.
- Delivery Period Calculation: (Increased quantity ÷ Original quantity) × Original delivery period.
- Compliance: Bidders must comply with option clause terms; explicit acceptance of delivery extension rules.
- Documentation/Submission: Standard bidder submission documents likely required (not fully specified here).
- Warranty/Support: Not specified; bidders should propose standard OEM warranty and support terms consistent with government procurement norms.
Key Specifications
-
Product/service names: A3 Size Multifunction Printer (MFP)
-
Quantities/values: Quantity not disclosed; estimated value not disclosed
-
EMD/Value: Not specified
-
Experience: Government/PSU procurement experience advantageous
-
Quality/Compliance: Standard office printer compliance expected; no explicit ISI/ISO mentioned
Terms & Conditions
-
Quantity variation up to 25% at contracted rates
-
Delivery period starts from last date of original order
-
Extended delivery time calculated with a minimum 30 days
Important Clauses
Payment Terms
Not specified in tender data; bidders should confirm standard government payment terms during bid submission
Delivery Schedule
Delivery period commences from the last date of the original delivery order with options to extend per clause; minimum extension 30 days
Penalties/Liquidated Damages
Not specified; anticipate standard SLAs and LDs typical for government printer supply contracts
Bidder Eligibility
-
Experience in supplying government or public sector office equipment
-
OEM authorization or dealer/distributor arrangements for MFPs
-
Financial capacity to handle procurement terms (solvency documentation)
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
65
OEM Avg. Turnover
4
Past Performance
20 %
Experience Required
2 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kullu
Delivery Pincodes
175101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manisha Goyal | 175101,District Court , Dhalpur, Kullu, Himachal Pradesh 175101 | Kullu | Himachal Pradesh | 175101 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10041541.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST certificate
PAN card
Experience certificates (government/PSU projects preferred)
Financial statements / solvency certificates
EMD submission proof (if required by terms, e.g., DD/online payment)
Technical bid documents (specifications alignment, OEM authorization)
OEM authorization letters (where applicable)
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for A3 size MFP tender in Kullu Himachal Pradesh 2026?
Bidders should prepare OEM authorization, GST and PAN, financials, experience certificates, and likely EMD proof. The tender permits up to 25% quantity variation and defines delivery timing from the original delivery order date. Align bid with standard government procurement formats and confirm delivery extension rules before submission.
What documents are required for Himachal Pradesh printer procurement bid 2026?
Required documents typically include GST certificate, PAN, company financials, experience certificates for relevant government work, OEM authorization, and EMD proof. Ensure technical bid aligns with MFP specifications and provide any manufacturer datasheets or warranty commitments per government norms.
What delivery terms are specified for the A3 MFP tender in Kullu?
Delivery starts from the last date of the original delivery order; option to extend delivery applies with up to 25% quantity changes. The extended period is calculated as (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days.
What are the eligibility criteria for government printer tenders in Himachal Pradesh?
Eligibility usually favors bidders with government procurement experience, OEM authorization for MFPs, and sound financial standing evidenced by solvency certificates. While this tender does not specify every requirement, submit prior project experience, authorized distributor letters, and tax registrations to strengthen candidacy.
What are the typical warranty terms for government MFP tenders in HP?
Bidders should offer standard manufacturer warranty on MFPs (minimum 12-24 months) with on-site service and parts coverage. Include AMC options, response times, and service levels tailored to government office operations, even when details are not explicitly stated in the tender.
How to verify submission requirements for the Himachal Law & Justice printer bid?
Review the tender terms for required bid documents; prepare GST, PAN, OEM authorization, financials, and experience proofs. Confirm EMD requirements if stated, and attach technical datasheets. Ensure the bid is aligned with the 25% quantity variation clause and delivery extension formula.