Rural Development Department Bihar High Mast Lighting Tower Tender Samastipur 2026 LED Flood Light Q3
Progress
Tender Overview
The Rural Development Department, Bihar invites bids for a High Mast Lighting Tower with LED Flood Lighting System (Q3) to illuminate a large area in Samastipur, Bihar 848101. The procurement scope references large-area lighting towers with LED floodlights; exact quantity and estimated value are not disclosed. Unique aspects include a 25% quantity option during contract placement and currency extensions, plus delivery-time rules tied to the original delivery period. Non-trivial requirements cover post-award service, dedicated support channels, and establishment of a state-wide service footprint. The bid emphasizes compliance with after-sale service infrastructure while maintaining flexible delivery planning within contract terms. This opportunity targets vendors capable of rapid scale, installation coordination, and local service presence to meet Bihar’s rural development goals.
Technical Specifications & Requirements
- Product category: High Mast Lighting Tower with LED Flood Lighting System (Q3) for large-area illumination
- Service capability: Functional Service Centre in the state of each consignee location; establishment within 30 days if not already present
- Support infrastructure: Dedicated toll-free service number and an escalation matrix for technical support
- Delivery terms: Option to increase quantity up to 25% of contracted quantity; delivery period adjustments based on extended quantity and original delivery period, minimum 30 days
- Compliance expectations: Service-level commitments and proof of service capabilities required at bid submission, with documentary evidence of functional center and escalation contacts
- Warranty/AMC: On-site or carry-in warranty considerations clarified in ATC; bidder to confirm warranty terms and post-warranty support
Terms, Conditions & Eligibility
- Quantity option: Purchaser may increase/decrease quantity up to 25% during contract and currency, with timing rules linked to last delivery date
- Financial standing: Bidder must not be in liquidation or bankruptcy; an undertaking to this effect is required
- Service obligations: Establish/confirm functional service centers within 30 days of award; payment contingent on documentary evidence
- Support channels: Dedicated toll-free number for service and an escalation matrix for rapid issue resolution
- Documentation: Provide service-center proof, escalation contacts, and a formal service-support plan as part of bid submission
Key Specifications
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Product: High Mast Lighting Tower with LED Flood Lighting System (Q3) for large-area illumination
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Delivery: Up to 25% quantity variation during contract; minimum 30 days extension if required
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Service: Functional Service Centre in Bihar; establishment within 30 days of award
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Support: Dedicated toll-free service number; escalation matrix for service support
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Warranty/AMC: On-site or carry-in warranty terms to be clarified; include post-warranty support plan
Terms & Conditions
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Quantity fluctuation up to 25% with calculated delivery extension
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Functional Service Centre in the state; establishment within 30 days of award
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Dedicated toll-free service line and escalation matrix required
Important Clauses
Delivery Terms
Option to increase/decrease quantity up to 25% at contract; delivery period linked to last original/extended delivery date; minimum 30 days
Service Centre Requirement
Bidder must have a functional Service Centre in Bihar; if not present, establish within 30 days of award; payment dependent on documentary proof
Support & Escalation
Dedicated toll-free service number and an escalation matrix must be provided for rapid resolution
Bidder Eligibility
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Not under liquidation, receivership, or bankruptcy
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Demonstrate ability to establish/maintain service centers in Bihar
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Provide documentary evidence of functional service capability and escalation processes
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Samastipur
Delivery Pincodes
848117
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Navin Kumar Thakur | 848117,gram panchayat raj shripurgahar west | Samastipur | Bihar | 848117 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9866179.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Financial statements (last 2-3 years)
Undertaking confirming no liquidation/bankruptcy
Proof of functional Service Centre in Bihar (or evidence of establishment within 30 days of award)
Dedicated toll-free service number and escalation matrix details
OEM authorization (if applicable) and technical compliance certifications
Any previous project experience certificates related to lighting towers or LED flood lighting
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for High Mast Lighting Tower tender in Samastipur Bihar 2026
Bidders must submit GST, PAN, financial statements, an undertaking of sound financial standing, and proof of a functional service center in Bihar (or establishment within 30 days). Include an escalation matrix and toll-free support details; ensure compliance with service obligations and option-quantity terms.
What documents are required for Bihar lighting tender submission
Required documents include GST certificate, PAN, last 2-3 years’ financial statements, an anti-liquidation undertaking, proof of Bihar service center, OEM authorizations if applicable, and a detailed service-support plan with escalation contacts.
What are the delivery terms for quantity variations in this tender
The purchaser may adjust quantity by ±25% at contract awarding and during currency, with delivery time adjusted using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What standards or certifications are required for lighting towers in Bihar
At bid submission, provide evidence of service capability; while standards are not specified, include ISO/quality and warranty documentation, along with a robust service-center plan and escalation matrix for LED flood lighting systems.
How is payment release linked to service centers in this tender
Payment is contingent on documentary evidence of a functional service center in Bihar; bidders must demonstrate readiness to provide on-site or carry-in warranty support as per ATC terms.
What is the role of the escalation matrix in this procurement
The bidder must provide a formal escalation matrix with multiple contact levels and telephone numbers to ensure timely resolution of service issues; this is mandatory for bid submission.
When will the option to increase quantity take effect during contract
Option to increase quantity up to 25% may be exercised at contract placement and during the currency of the contract, subject to original contract terms and delivery-time rules.
What is required to prove financial stability for this Bihar tender
Submit an undertaking confirming no liquidation or bankruptcy, along with recent financial statements; this demonstrates financial stability necessary to fulfill large-scale lighting projects.