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Public Works Department Maharashtra Establishment of Girls Hostel Warud Tender 2026 with OEM Authorization, BIS & Type Test

Bid Publish Date

11-Feb-2026, 11:34 pm

Bid End Date

27-Feb-2026, 9:00 pm

EMD

₹1,00,000

Location

AMRAVATI , MAHARASHTRA

Progress

Issue11-Feb-2026, 11:34 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required with complete contact details
  • • Upload BIS licence and type test certificates as specified
  • • Material Test Certificate mandatory with every supply
  • • Dedicated toll-free service number and escalation matrix
  • • Advance sample approval within 5 days of contract award
  • • Option clause allowing ±25% quantity variation at contracted rates
  • • Delivery period adjustments tied to extended quantity changes
  • • Buyer reserves sole criteria after lab test results

Tender Overview

Public Works Department, Maharashtra seeks bids for the Establishment of a Girls Hostel under the Social Justice Department at Warud. The project scope is facility setup in Warud, Maharashtra, with an EMD of ₹100,000. The tender includes a flexible quantity clause allowing up to a 25% increase/decrease with contracted rates. Bidders must provide Manufacturer Authorization, OEM details, and comply with specified certificate uploads. A pre-supply sample approval process is mandated, with a 5-day window for sample submission and buyer feedback. This tender emphasizes certification, lab testing, and dedicated service support, aligning with state housing and social welfare initiatives. Unique aspects include a formal escalation matrix for service and a defined sample approval workflow prior to bulk manufacturing.

Technical Specifications & Requirements

  • EMD amount: ₹100,000.
  • Delivery/option clause: Quantity may be adjusted up to 25% at contract, with proportional delivery time adjustments (minimum 30 days).
  • Certificates required: Upload BIS licence, type test certificates, and other product-specific approvals as per bid documents.
  • Manufacturer Authorization: Provide OEM authorization/Certificate with full contact details.
  • Material Test Certificate (MTC): Include with supply; buyer lab outcomes are final.
  • Service support: Dedicated toll-free number and escalation matrix from bidder/OEM.
  • Advance sample approval: Submit 1 sample within 5 days of award; buyer to approve or request modifications within 5 days.

Terms, Conditions & Eligibility

  • EMD: ₹100,000 (as per tender).
  • Certification uploads: BIS licence, type test certificates, and other prescribed certificates.
  • OEM authorization: Mandatory for authorized distributors; provide full details.
  • Quality/document checks: Material Test Certificate to accompany supply; buyer lab to decide acceptance.
  • Support commitments: Toll-free service contact and escalation matrix required.
  • Sample process: Advance sample approval before bulk manufacturing; 5-day turnaround for buyer response.

Key Specifications

  • Product/service names: Establishment and related civil works for a girls hostel

  • Quantities/values: EMD ₹100,000; quantity variation up to 25%

  • EMD/Value indicators: ₹100,000

  • Experience: Prior similar projects in social infrastructure beneficial

  • Quality/standards: BIS licence, ISO/other product certifications if specified

  • Delivery/installation: Sample approval within 5 days; bulk supply post-approval

Terms & Conditions

  • EMD amount and method of submission

  • Certification uploads and OEM authorization

  • Advance sample approval and 25% quantity variation

Important Clauses

Payment Terms

Payment terms aligned to contract milestones post delivery, with retention pending acceptance tests.

Delivery Schedule

Delivery timelines adjust with quantity variations; minimum 30 days for additional delivery period.

Penalties/Liquidated Damages

LD clauses to be as per standard bid documents; acceptance based on buyer lab results.

Bidder Eligibility

  • Minimum experience in similar government hostel/civil infrastructure projects

  • Comply with OEM authorization and certificate uploads

  • Financial stability demonstrated via last 3 years’ statements

Documents 4

GeM-Bidding-8829579.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar civil/hostel projects

4

Financial statements (last 3 years)

5

EMD submission proof (online/DD as applicable)

6

OEM authorization documents

7

BIS licence and type test certificates

8

Material Test Certificate (MTC)

9

Bid document compliance certificates (as per ATC)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the girls hostel establishment tender in Warud Maharashtra 2026?

To participate, bidders must submit GST, PAN, last 3 years’ financials, experience certificates for similar hostel/civil works, and EMD ₹100,000. Upload BIS licence, type test certificates, OEM authorization, and Material Test Certificate. Ensure sample submission within 5 days of award and provide toll-free service details.

What documents are required for OEM authorization in this tender?

Provide full OEM authorization with company name, contact person, address, email, and phone number. Include the authorization document, manufacturer's contact details, and proof of product compliance. The bid will be rejected if authorization is missing or incomplete.

What are the critical standards and certificates requested in this bid?

Bidders must upload BIS licence, type test certificates, and any other product-specific approvals. Also submit the Material Test Certificate with supply. Compliance with these standards is mandatory for bid eligibility and acceptance testing.

When is the advance sample approval required in this tender?

An advance sample must be submitted within 5 days of contract award. The buyer will approve or request modifications within 5 days; bulk production must align with the approved sample specifications.

What is the EMD amount and how can it be submitted for this tender?

The EMD is ₹100,000. Submit via online payment or demand draft as per bid document instructions. Ensure the EMD reflects the exact tender reference and is valid for the entire evaluation period.

What is the impact of the 25% quantity variation clause in this tender?

The purchaser may increase/decrease the ordered quantity by up to 25% at contract and during the currency. Delivery timelines adjust proportionally, with a minimum extension of 30 days unless otherwise specified.

What service support provisions are required for bidders in this Maharashtra tender?

Provide a dedicated toll-free service number and an escalation matrix. The OEM must ensure timely service support and clearly defined escalation contacts for post-award maintenance and issue resolution.

What location and department are involved for this hostel procurement?

Procurement is led by the Public Works Department, Maharashtra, for the establishment of a Girls Hostel under the Social Justice Department in Warud, Maharashtra.

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