Forest Department Maharashtra AV/IT Equipment Tender 2026 - ISO 9001, EPEAT Gold India, Maharashtra GST
Bid Publish Date
13-Aug-2026, 12:10 pm
Bid End Date
04-Sep-2026, 10:00 am
EMD
₹90,000
Location
Progress
Tender Overview
The Forest Department of Maharashtra seeks procurement of a broad suite of audiovisual, VR/AR, networking, and smart installation components including VR headsets with controllers, high-end VR workstations, LED screens and video walls, acoustic treatments, CCTV, AV systems, and related installation, testing, commissioning, training and documentation services. Estimated EMD is ₹90,000 and the project encompasses 19 BOQ items with a wide-scoped install across multiple sub-systems. Bidders must demonstrate prior experience with central/state government or PSU projects for at least 3 years and provide relevant contract copies. The ATC emphasizes brand specificity, MAF authorization, and ISO/GST compliance, with an expectation of EPEAT Gold India certification for quoted products. The tender highlights a multi-brand approach but requires a formal bid-specific authorization and supply chain visibility across product lines such as BD/IDC brands, and “top 3 IDC brands” reporting. Unique elements include mandatory malicious code certificate and robust service-support escalation. This is a complete turnkey solution for design, supply, integration, training and documentation under a single procurement exercise.
Technical Specifications & Requirements
- Product scope: AR/VR equipment, 3D content development, LED ambient lighting, LED screen wall (15 Feet by 10 Feet), air conditioning (2 Ton), CCTV/network, AV systems, interactive kiosks, and associated installation.
- Standards/Certifications: ISO 9001 certification for bidder or OEM; required MAF authorization on bid; bidder must ensure EPEAT Gold India certification for quoted products.
- Security/Software: Malicious code certificate proving absence of embedded malware; dedicated toll-free service support; escalation matrix for service.
- Documentation/Compliance: Maharashtra GST registration; GSTIN; KYC (PAN, Aadhaar if applicable), Shop Act, GST certificate, ISO certificate; P&L and 3-year ITR; GSTR 3B latest month.
- Quality/Installation: Installation testing and commissioning, training, and documentation included; brand requirements and latest IDC brand reports to be submitted.
Terms, Conditions & Eligibility
- EMD: ₹90,000; must be submitted as specified in ATC.
- Experience: 3+ years in supplying similar category products to Govt/PSU; contracts from central/state govt sufficient.
- Delivery/Support: Dedicated service support with toll-free number; escalation matrix for service.
- Payment: Terms not fully disclosed; ensure conformity with standard Govt procurement payment practices; MAF and bid-specific authorizations required.
- Warranty/Penalties: Not explicitly detailed in summary; expect standard warranty and post-warranty support as per ATC.
Key Specifications
-
ISO 9001 certification required for bidder or OEM
-
EPEAT Gold India certification for quoted products
-
Malicious code certificate for hardware and software
-
Dedicated toll-free service contact and escalation matrix
-
MAF authorization submitted with technical bid
-
KYC documentation: PAN, Aadhaar (if proprietorship), GST, Shop Act, ISO, P&L, ITR
Terms & Conditions
-
EMD of ₹90,000 to be provided with bid submission
-
3+ years Govt/PSU supply experience; contract copies required
-
Bid-specific MAF authorization and IS0 9001, EPEAT Gold certification
-
GST registration (Maharashtra) and KYC documents
-
Malicious code certificate and service support escalation
Important Clauses
Payment Terms
No explicit payment schedule in summary; follow standard Govt terms; ensure approved invoices with 30-45 day processing is typical; respond to ATC for exact terms.
Delivery Schedule
Delivery and installation tied to turnkey project scope including testing, commissioning, training; timelines to be specified in BOQ and ATC.
Penalties/Liquidated Damages
Not detailed in available data; standard procurement LDs likely apply for delays; bidders should review ATC for specific LD rates.
Bidder Eligibility
-
Minimum 3 years of regular govt/PSU product supply experience
-
ISO 9001 certification for bidder or OEM
-
Maharashtra GST registration and KYC compliance
Tender Data
Bid Details
Quantity
98
Category
Interactive Panels with CPU
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
45
OEM Avg. Turnover
36
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Concept Planning Storyboarding and Experience Design , 3D Biodiversity Content Development and Animation , AR VR Software Development and Programming , VR Headsets with Controllers , High End VR Workstation , Motion Tracking and Sensor System , Audio Visual System and Surround Sound , Acoustic Wall Treatment , Biodiversity Theme Graphics and Wall Branding , LED Ambient Lighting System , Electrical Networking and UPS Backup , Installation Testing and Commissioning , Training and Documentation , Interactive Digital Kiosks , LED Screen Video Wall and AV System 15 Feet by 10 Feet , Air Conditioning and Ventilation 2 Ton , CCTV and Network Infrastructure , Sound System For Screen , 3D Video Design and Editing Video , Interactive Panels with CPU (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Nagpur
Delivery Pincodes
440001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vitthal Mahadev Shinde | 440001,Kadimbagh, Civil LInes, Nagpur | Nagpur | Maharashtra | 440001 | 10 | 90 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9740796.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
04-Sep-2026, 4:30 am
Opening Date
04-Sep-2026, 5:00 am
Bill of Quantities (BOQ)
19 Items Sign in to view GEM price trends Sign in for GEM prices
Concept Planning Storyboarding and Experience Design
Comprehensive creative concept mapping interactive UI UX workflow experience storyboarding and exhibit architecture design
3D Biodiversity Content Development and Animation
High definition 3D modeling texturing rigging and CGI animation focused on flora and fauna biodiversity
AR VR Software Development and Programming
Customized interactive AR VR software application development scene integration and user interface programming
VR Headsets with Controllers
Standalone or PC VR headset with minimum 4K resolution 6DoF motion tracking controllers integrated audio and ergonomic head strap
High End VR Workstation
Enterprise workstation with high end multi core processor 32GB RAM 1TB NVMe SSD and VR ready dedicated graphics card with 12GB VRAM
Motion Tracking and Sensor System
Precision optical or infrared spatial motion tracking sensors wide angle tracking cameras mounting brackets and calibration software
Audio Visual System and Surround Sound
Commercial multi channel AV surround sound amplifier receiver wall or ceiling mounted speakers and centralized audio switcher
Acoustic Wall Treatment
High density soundproofing acoustic wall panels with flame retardant fabric finish for eco acoustic dampening
Biodiversity Theme Graphics and Wall Branding
Premium high resolution eco solvent vinyl wall branding graphics with protective lamination and wall cladding installation
LED Ambient Lighting System
DMX controlled RGBW architectural LED strip lighting with dimmable drivers aluminum channels and ambient mood controllers
Electrical Networking and UPS Backup
Heavy duty copper electrical wiring CAT6 gigabit network cabling distribution panel and online UPS battery backup power system
Installation Testing and Commissioning
Complete physical installation cable routing system integration hardware mounting quality testing and final commissioning
Training and Documentation
Hands on operational training for technical staff user operating manuals system schematics and maintenance guides
Interactive Digital Kiosks
Floor standing commercial kiosk enclosure 43 inch or 55 inch capacitive multi touch screen embedded industrial mini PC and power module
LED Screen Video Wall and AV System 15 Feet by 10 Feet
15 feet by 10 feet 2 millimeter pixel pitch indoor ultra HD LED video wall display video processor controller receiving cards and mounting structure
Air Conditioning and Ventilation 2 Ton
2 Ton 5 Star inverter split air conditioner unit with 100 percent copper condenser coil eco friendly refrigerant and ventilation ducting
CCTV and Network Infrastructure
4MP IP dome or bullet CCTV surveillance cameras 16 channel NVR POE gigabit network switch surveillance HDD and cabling
Sound System For Screen
High fidelity audio soundbar or speaker system engineered with dedicated amplifier for synchronized LED video wall playback
3D Video Design and Editing Video
CGI 3D video editing post production video rendering color grading visual effects VFX sound mastering and final exports
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Concept Planning Storyboarding and Experience Design | Comprehensive creative concept mapping interactive UI UX workflow experience storyboarding and exhibit architecture design | 10 | modules | dfobiobuyer | 90 | |
| 2 | 3D Biodiversity Content Development and Animation | High definition 3D modeling texturing rigging and CGI animation focused on flora and fauna biodiversity | 10 | modules | dfobiobuyer | 90 | |
| 3 | AR VR Software Development and Programming | Customized interactive AR VR software application development scene integration and user interface programming | 5 | modules | dfobiobuyer | 90 | |
| 4 | VR Headsets with Controllers | Standalone or PC VR headset with minimum 4K resolution 6DoF motion tracking controllers integrated audio and ergonomic head strap | 4 | set | dfobiobuyer | 90 | |
| 5 | High End VR Workstation | Enterprise workstation with high end multi core processor 32GB RAM 1TB NVMe SSD and VR ready dedicated graphics card with 12GB VRAM | 4 | nos | dfobiobuyer | 90 | |
| 6 | Motion Tracking and Sensor System | Precision optical or infrared spatial motion tracking sensors wide angle tracking cameras mounting brackets and calibration software | 8 | set | dfobiobuyer | 90 | |
| 7 | Audio Visual System and Surround Sound | Commercial multi channel AV surround sound amplifier receiver wall or ceiling mounted speakers and centralized audio switcher | 2 | set | dfobiobuyer | 90 | |
| 8 | Acoustic Wall Treatment | High density soundproofing acoustic wall panels with flame retardant fabric finish for eco acoustic dampening | 3 | lot | dfobiobuyer | 90 | |
| 9 | Biodiversity Theme Graphics and Wall Branding | Premium high resolution eco solvent vinyl wall branding graphics with protective lamination and wall cladding installation | 3 | lot | dfobiobuyer | 90 | |
| 10 | LED Ambient Lighting System | DMX controlled RGBW architectural LED strip lighting with dimmable drivers aluminum channels and ambient mood controllers | 10 | set | dfobiobuyer | 90 | |
| 11 | Electrical Networking and UPS Backup | Heavy duty copper electrical wiring CAT6 gigabit network cabling distribution panel and online UPS battery backup power system | 1 | lot | dfobiobuyer | 90 | |
| 12 | Installation Testing and Commissioning | Complete physical installation cable routing system integration hardware mounting quality testing and final commissioning | 1 | job | dfobiobuyer | 90 | |
| 13 | Training and Documentation | Hands on operational training for technical staff user operating manuals system schematics and maintenance guides | 1 | job | dfobiobuyer | 90 | |
| 14 | Interactive Digital Kiosks | Floor standing commercial kiosk enclosure 43 inch or 55 inch capacitive multi touch screen embedded industrial mini PC and power module | 1 | nos | dfobiobuyer | 90 | |
| 15 | LED Screen Video Wall and AV System 15 Feet by 10 Feet | 15 feet by 10 feet 2 millimeter pixel pitch indoor ultra HD LED video wall display video processor controller receiving cards and mounting structure | 1 | set | dfobiobuyer | 90 | |
| 16 | Air Conditioning and Ventilation 2 Ton | 2 Ton 5 Star inverter split air conditioner unit with 100 percent copper condenser coil eco friendly refrigerant and ventilation ducting | 4 | nos | dfobiobuyer | 90 | |
| 17 | CCTV and Network Infrastructure | 4MP IP dome or bullet CCTV surveillance cameras 16 channel NVR POE gigabit network switch surveillance HDD and cabling | 15 | set | dfobiobuyer | 90 | |
| 18 | Sound System For Screen | High fidelity audio soundbar or speaker system engineered with dedicated amplifier for synchronized LED video wall playback | 1 | set | dfobiobuyer | 90 | |
| 19 | 3D Video Design and Editing Video | CGI 3D video editing post production video rendering color grading visual effects VFX sound mastering and final exports | 10 | videos | dfobiobuyer | 90 |
Categories
194
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Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover
Additional Doc 1 (Requested in ATC)
Additional Doc 2 (Requested in ATC)
Additional Doc 3 (Requested in ATC)
Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for the Forest Department AV equipment tender in Maharashtra 2026?
Bidders must submit MAF authorization, ISO 9001 certification, and Maharashtra GST documentation with the technical bid. Include KYC, Shop Act, GST certificate, P&L, 3 years ITR, and GSTR 3B. Ensure compliance with Malicious Code certificate and dedicated service contact details.
What documents are required for Maharashtra forest procurement bid 2026?
Submit GST registration, PAN, Aadhaar (proprietorship), Shop Act, ISO certificate, P&L, last 3 years ITR, latest GSTR 3B, and bid-specific authorization (MAF). Include technical bid on bidder letterhead and top 3 IDC brands report per ATC.
What are the technical standards for the Maharashtra AV tender 2026?
Bidders must meet ISO 9001 certification and ensure EPEAT Gold India certification for quoted products. A Malicious Code certificate is required for hardware and software, plus a dedicated toll-free support line and escalation matrix.
What is the EMD amount for the Forest Department Maharashtra tender?
The Earnest Money Deposit is ₹90,000. Submit through the specified online or DD method as per ATC; ensure encashment risk is avoided by timely submission with bid.
What is the required experience for bidders in this Maharashtra procurement?
Bidders must have at least 3 years of regular manufacturing/supply to Central/State Govt or PSU for similar category products; provide contract copies showing yearly quantities in support of ongoing capability.
What is the scope of installation in the Maharashtra forest tender 2026?
Turnkey scope includes design, supply, installation, testing, commissioning, training and documentation for AR/VR, LED walls, CCTV, AV systems, interactive kiosks, and related networking components.
Are there brand-specific requirements in the Maharashtra forest tender 2026?
Yes. The ATC requires MAF bid-specific authorization, top 3 IDC brands reporting, and EPEAT Gold India certification for quoted products; OEM authorization must be ink-signed and stamped.
What kind of service support is required for this Maharashtra tender?
Bidders must provide a dedicated toll-free service line and a formal escalation matrix with telephone contact details to ensure 24/7 or standard business hours support as per ATC.