HPCL Auto Cold Filter Plugging Point with AMC Tender Visakhapatnam Andhra Pradesh 2026
Bid Publish Date
04-Jul-2026, 4:28 pm
Bid End Date
22-Jul-2026, 3:00 pm
Location
Progress
RATender Overview
Hindustan Petroleum Corporation Ltd (HPCL) invites bids for an Auto Cold Filter Plugging Point (ACFP) with Annual Maintenance Contract (AMC) spanning the 1st to 5th preventive maintenance year. The procurement covers supply of the ACFP unit and subsequent AMC across five years, with a delivery/installation requirement at HPCL’s Bengaluru R&D Centre, Karnataka, as per terms. The scope supports warranty-driven deployment with renewal of service during the AMC period. The tender emphasizes authorisation from OEM, escrow of funds, and non-transferable obligations. The BOQ lists six items (line 1 for supply; lines 2-6 for AMC) though item quantities remain unspecified, signaling a multi-year support contract beyond initial supply.
Technical Specifications & Requirements
- Product: Auto Cold Filter Plugging Point (ACFP) with AMC
- Scope: Supply of ACFP and five-year AMC (Line items 02-06) commencing after warranty; detailed scope in Buyer Added ATC
- Delivery/Installation: HPCL Corporate R&D Bengaluru address (Karnataka 560067) per bid terms
- AMC commencement: after completion of Guarantee/Warranty period
- Compliance: OEM authorization required for non-manufacturer bidders; bidder must provide MA/authorization details
- BOQ: Total items = 6; Item 1 is supply; Items 2-6 are AMC; quantities not specified
- Place of delivery: Bengaluru, Karnataka
- Additional terms: Assignment/sub-contracting restrictions; joint liability for performance; termination rights for non-compliance
Terms, Conditions & Eligibility
- EMD/Security: Not specified in data; ensure bankable performance terms per ATC
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization must be provided
- Delivery risk: Buyer may terminate for non-delivery or delays; bankruptcy or misrepresentation triggers action
- OEM/Authorisation: Mandatory Manufacturer Authorization from OEM for distributors
- Liability: Seller remains jointly and severally liable with assignee/sub-contractor
- AMC terms: Contracted after warranty; annual maintenance with defined annual scope
- Compliance: Is required for supply and maintenance as per Buyer Added ATC
Key Specifications
-
Product/service: Auto Cold Filter Plugging Point (ACFP) with Annual Maintenance Contract (AMC)
-
BOQ indicates 6 items total; Item 1 = supply, Items 2-6 = AMC
-
AMC to commence after warranty/guarantee period
-
Delivery/installation address: HPCL Corporate R&D Bengaluru, KIADB Tarabanahalli, Devangundi, Hoskote, Bengaluru, Karnataka 560067
-
OEM authorization required for distributors; include authorization with name, designation, address, email, phone
Terms & Conditions
-
OEM authorization and distributor certification required
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AMC to run for five years post-warranty, commencing after supply
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Delivery to Bengaluru R&D Centre; non-transferable terms and joint liability
-
Bidder may face contract termination for non-performance or delays
Important Clauses
Payment Terms
Not specified in available data; bidders should reference ATC for payment milestones and modes
Delivery Schedule
Delivery to HPCL Bengaluru address; timely installation and commissioning per scope
Penalties/Liquidated Damages
Termination rights exist for non-delivery or material non-compliance; performance-related liabilities implied
Bidder Eligibility
-
OEM authorization or manufacturer ownership for supplied equipment
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Experience in supplying and maintaining Auto Cold Filter Plugging Points or equivalent equipment
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Financial stability evidenced by standard tender documents (GST, PAN, financial statements)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | DUCOM INSTRUMENTS PRIVATE LIMITED Under PMA | - | 22-07-2026 13:54:38 | |
| 2 | ELICO MARKETING PRIVATE LIMITED Under PMA | - | 15-07-2026 12:31:06 | |
| 3 | MARSAP SERVICES PRIVATE LIMITED Under PMA | - | 10-07-2026 14:35:21 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | ELICO MARKETING PRIVATE LIMITED Under PMA Winner | ₹37,21,890 | Item Categories : AUTO COLD FILTER PLUGGING POINT EQPT WITH AMC,1st Year Preventive Maintenance Visit,2nd Year Preven |
| L2 | MARSAP SERVICES PRIVATE LIMITED Under PMA | ₹37,40,593 | Item Categories : AUTO COLD FILTER PLUGGING POINT EQPT WITH AMC,1st Year Preventive Maintenance Visit,2nd Year Preven |
🎉 L1 Winner
ELICO MARKETING PRIVATE LIMITED Under PMA
Final Price: ₹37,21,890
Contract / Result Documents 1
Please sign in or create an account to view contract details and download result documents.
Reverse Auction Schedule
Start
08-Sep-2026, 10:00 am
End
09-Sep-2026, 10:00 am
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
6
Category
AUTO COLD FILTER PLUGGING POINT EQPT WITH AMC
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
AUTO COLD FILTER PLUGGING POINT EQPT WITH AMC , 1st Year Preventive Maintenance Visit , 2nd Year Preventive Maintenance Visit , 3rd Year Preventive Maintenance Visit , 4th Year Preventive Maintenance Visit , 5th Year Preventive Maintenance Visit
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
112
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kiran Swarup Boppudi | 530011,HPCL, Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 | Visakhapatanam | Andhra Pradesh | 530011 | 1 | 112 | - |
Authority Records
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Documents 7
GeM-Bidding-9552853.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
6 Items Sign in to view GEM price trends Sign in for GEM prices
AUTO COLD FILTER PLUGGING POINT EQPT WITH AMC
Refer ATC
1st Year Preventive Maintenance Visit
Refer ATC
2nd Year Preventive Maintenance Visit
Refer ATC
3rd Year Preventive Maintenance Visit
Refer ATC
4th Year Preventive Maintenance Visit
Refer ATC
5th Year Preventive Maintenance Visit
Refer ATC
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | AUTO COLD FILTER PLUGGING POINT EQPT WITH AMC | Refer ATC | 1 | each | kiranboppudi | 112 | |
| 2 | 1st Year Preventive Maintenance Visit | Refer ATC | 1 | visit | kiranboppudi | 365 | |
| 3 | 2nd Year Preventive Maintenance Visit | Refer ATC | 1 | visit | kiranboppudi | 842 | |
| 4 | 3rd Year Preventive Maintenance Visit | Refer ATC | 1 | visit | kiranboppudi | 1,207 | |
| 5 | 4th Year Preventive Maintenance Visit | Refer ATC | 1 | visit | kiranboppudi | 1,572 | |
| 6 | 5th Year Preventive Maintenance Visit | Refer ATC | 1 | visit | kiranboppudi | 1,937 |
Categories
20
Corrigendum Updates
2 Updates Update
Extended Deadline
22-Jul-2026, 9:30 am
Opening Date
22-Jul-2026, 10:00 am
Update
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque
EFT mandate certified by bank
Manufacturer/OEM authorization certificate
Vendor code creation documents (as applicable)
Any existing experience certificates or prior AMC contracts (if available)
Technical bid documents aligned with OEM specifications
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL ACFP AMC tender in Visakhapatnam 2026
Bidders should submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization. Ensure the supply and five-year AMC are clearly listed in the bid. The AMC starts after the warranty period, with delivery to Bengaluru, Karnataka. Provide manufacturer authorization for distributors and reference Buyer Added ATC for scope specifics.
What documents are required for HPCL ACFP tender in Andhra Pradesh
Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate certified by bank, OEM authorization, and vendor code creation materials. Attach any experience certificates related to ACFP or similar equipment maintenance. Ensure all documents are legible and properly certified for submission.
What are the technical specifications for the Auto Cold Filter Plugging Point
The tender specifies an ACFP with AMC; detailed technical specs are provided in Buyer Added ATC. Suppliers should obtain OEM authorization and ensure the equipment meets the required maintenance scope for five-year AMC after warranty. The exact performance and integration criteria are defined in the ATC notes.
When is the AMC start date relative to warranty for HPCL
AMC lines 02-06 commence after completion of the Guarantee/Warranty period. This ensures a seamless transition from initial supply and warranty to routine preventive maintenance during the five-year AMC term.
What are the penalties for non-performance in HPCL ACFP contract
HPCL reserves termination rights for non-compliance, delayed delivery, or failure to replace defective materials. The contract also makes the seller jointly liable with any subcontractor, ensuring performance as per the scope and delivery schedule defined in the ATC.
How to obtain OEM authorization for the HPCL bid in Bengaluru
Submit an OEM authorization certificate including the partner’s name, designation, address, email, and phone. The certificate must confirm the distributor/affiliate status and rights to supply, service, and maintain the ACFP under the AMC contract.
What is the delivery location for HPCL ACFP supply and installation
Delivery and installation are scheduled at HPCL Corporate R&D Bengaluru, near Devangonthi Railway Station, KIADB Industrial Area, Tarabanahalli, Devangundi, Hoskote, Bengaluru, Karnataka 560067, per bid terms and ATC notes.
What is required to start the five-year AMC for ACFP
After warranty completion, AMC lines 02-06 activate. Bidders must demonstrate capability for annual maintenance, timely service, and replacement/repair of defective components within the stipulated delivery period, along with OEM-approved spares and trained technicians.