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Eastern Coalfields Limited Tender for AUTO/LUBRICATION SPARES & SAFETY RELAY & FILTERS by TIL LIMITED Authorized Dealer Jharkhand 2025

Bid Publish Date

23-Oct-2025, 12:23 pm

Bid End Date

03-Nov-2025, 12:00 pm

Location

GODDA , JHARKHAND

Progress

Issue23-Oct-2025, 12:23 pm
Award27-Jan-2026, 3:02 am
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Quantity

57

Category

LIMIT SWITCH, Part No. - 8305522

Bid Type

Two Packet Bid

Key Highlights

  • • OEM-only eligibility: M/s TIL LIMITED or their authorized dealer
  • • Authorised dealer must submit current OEM authorization letter
  • • HSN code and make must be declared on all tendered items
  • • GSTN of ECL: 20AAACE7590E3ZX; GST reimbursement terms specified
  • • Delivery address: Rajmahal Area Stores, Bara Simra - Lalmatia, Godda, Jharkhand 814165
  • • Quantity option: 25% increase/decrease at contract; policy for extended delivery time
  • • Section on EFT Mandate and cancelled cheque submission for vendor code creation
  • • 25 items in BOQ with 25% quantity variance; no explicit EMD amount disclosed

Categories 15

BRAKE CONTROLLER SWITCHES COMPRESSED AIR SENSOR VALVE BRIDGE CRANES COMPRESSOR KITS FUEL FILTERS SPRAYER AIR GENERATOR LIMIT SWITCHES PNEUMATIC GAUGE SWITCH SUPPLY GAS PIPELINE FILTERS

Tender Overview

Eastern Coalfields Limited (Coal India Limited) invites bids from OEMs or authorized dealers for a broad range of spares and components, including limit switches, 24V relays, fuel/oil filters, air filters, belts, and associated assemblies. The procurement references 25 items under a single package with a potential 25% quantity variance. The delivery and installation, if applicable, will be at the Rajmahal Area Stores in Jharkhand, with GST and PAN compliance required. A key differentiator is the OEM-only eligibility clause (M/s TIL Limited or authorized dealers) and the explicit need for OEM authorization letters in bids.

Context & Scope: This tender targets maintenance and spares for rolling stock or heavy equipment, emphasizing reliability and OEM-grade compatibility. The clause on HSN codes and making models explicit indicates emphasis on traceable, standards-aligned components. The option to increase order quantity during contract execution at contracted rates adds flexibility for future maintenance cycles.

Technical Specifications & Requirements

  • OEM eligibility requirement: Only M/s TIL Limited or authorized dealers (with valid authorization letter) are eligible.
  • Product categories: Limit switches, 24V relays, 24V solenoids, fuel/oil/air filters, belts, valves, ignition switches, and related assemblies.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; GSTN of ECL: 20AAACE7590E3ZX.
  • Delivery location: Depot Officer - Rajmahal Area Stores, Bara Simra - Lalmatia, Godda, Jharkhand 814165.
  • ATC clause: Purchaser may supersede other terms; GST reimbursement as actual or applicable rate, whichever is lower; bid validity and document authenticity required.
  • Delivery flexibility: 25% quantity variation up or down; extended delivery time formula and minimum 30 days hurdle.

Terms, Conditions & Eligibility

  • EMD/financials: Not specified in data; bidders must demonstrate financial standing and upload undertaking not to be in liquidation or bankruptcy.
  • Delivery terms: Delivery at Rajmahal Depot; installation/commissioning included if in scope.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization letter if bidding as dealer; GST as per actuals.
  • GST handling: GSTN of ECL provided; GST reimbursements as per actuals or applicable rate (whichever lower).
  • Compliance: All documents authenticated with official seal; declare genuineness of documents; HSN code and make must be mentioned on tendered items.

Key Specifications

  • OEM eligibility: M/s TIL LIMITED or authorized dealers

  • Item range: limit switches, 24V relays, 24V solenoid blocks, filters, belts, valves, ignition switches

  • Delivery location: Rajmahal Area Stores, Jharkhand

  • HSN code and make to be stated on tendered items

  • GST terms: actuals or lower applicable rate, per ECL GSTN 20AAACE7590E3ZX

  • BOQ: 25 total items with potential ±25% quantity variance

Terms & Conditions

  • OEM-only eligibility with valid authorization required

  • Delivery and installation at Rajmahal Depot in Jharkhand

  • 25% quantity variation allowed during and prior to contract; extended delivery rules

  • GST handling as per actuals or lower applicable rate; ECL GSTN provided

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; seal-authenticated

  • HSN code and make must be declared on tendered items

Important Clauses

Payment Terms

GST reimbursements per actuals or lower applicable rate; no explicit advance/payment schedule disclosed

Delivery Schedule

Delivery at Rajmahal Depot; option to increase quantity with contracted rates; minimum 30 days for extra time

Penalties/Liquidated Damages

Not specified in provided data; ATC supersedes GEM terms per Buyer added terms

Bidder Eligibility

  • OEM M/s TIL LIMITED or authorized dealer with current authorization letter

  • No liquidation/bankruptcy; financial standing proof

  • GSTIN, PAN, EFT mandate and cancelled cheque submissions

Documents 6

GeM-Bidding-8502604.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 25 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LIMIT SWITCH, Part No. - 8305522 LIMIT SWITCH, Part No. - 8305522 1 ea [email protected] 30
2 TRANS OIL TEMP GAUGE 24V, Part No. - Z7486000094 TRANS OIL TEMP GAUGE 24V, Part No. - Z7486000094 1 ea [email protected] 30
3 TEMP SENSOR, Part No. - Z7486000166 TEMP SENSOR, Part No. - Z7486000166 1 ea [email protected] 30
4 RELAY, Part No. - 7750000058 RELAY, Part No. - 7750000058 1 ea [email protected] 30
5 RELAY 24V. 20AMP, Part No. - 7750000710 RELAY 24V. 20AMP, Part No. - 7750000710 1 ea [email protected] 30
6 RELAY, Part No. - 7750000055 RELAY, Part No. - 7750000055 3 ea [email protected] 30
7 CART and COIL ASSY 12V, Part No. - 90022120 CART and COIL ASSY 12V, Part No. - 90022120 1 ea [email protected] 30
8 ELEMENT FILTER, Part No. - 7437000873 ELEMENT FILTER, Part No. - 7437000873 6 ea [email protected] 30
9 FILTER ELEMENT, Part No. - X7437000054 FILTER ELEMENT, Part No. - X7437000054 3 ea [email protected] 30
10 AIR FILTER INSERT, Part No. - 21377909 AIR FILTER INSERT, Part No. - 21377909 2 ea [email protected] 30
11 V RIBBED BELT, Part No. - 21531751 V RIBBED BELT, Part No. - 21531751 2 ea [email protected] 30
12 AXLE LOCK SOL. VALVE BLOCK ASSY-24V, Part No. - V7926000301 AXLE LOCK SOL. VALVE BLOCK ASSY-24V, Part No. - V7926000301 1 ea [email protected] 30
13 PARK BRAKE RANGE SHIFT VALVE, Part No. - W7926001564 PARK BRAKE RANGE SHIFT VALVE, Part No. - W7926001564 1 ea [email protected] 30
14 OIL FILTER KIT, Part No. - 21913334 OIL FILTER KIT, Part No. - 21913334 3 ea [email protected] 30
15 FUEL FILTER INSERT WS, Part No. - 3838852 FUEL FILTER INSERT WS, Part No. - 3838852 3 ea [email protected] 30
16 FILTER KIT, Part No. - 21535312 FILTER KIT, Part No. - 21535312 3 ea [email protected] 30
17 FUEL FILTER, Part No. - 21538975 FUEL FILTER, Part No. - 21538975 3 ea [email protected] 30
18 IGNITION SWITCH, Part No. - X7872000051 IGNITION SWITCH, Part No. - X7872000051 1 ea [email protected] 30
19 RELAY, Part No. - 7750000055 RELAY, Part No. - 7750000055 2 ea [email protected] 30
20 ELEMENT, Part No. - 9437100825 ELEMENT, Part No. - 9437100825 3 ea [email protected] 30
21 ELEMENT FILTER, Part No. - 7437000873 ELEMENT FILTER, Part No. - 7437000873 3 ea [email protected] 30
22 PAPER ELEMENT-LUB OIL FILTER, Part No. - F7A01500 PAPER ELEMENT-LUB OIL FILTER, Part No. - F7A01500 3 ea [email protected] 30
23 FILTER INSERT-FUEL, Part No. - F8221200 FILTER INSERT-FUEL, Part No. - F8221200 3 ea [email protected] 30
24 FILTER INSERT-FUEL, Part No. - F8221300 FILTER INSERT-FUEL, Part No. - F8221300 3 ea [email protected] 30
25 FUEL FILTER, Part No. - F8835100 FUEL FILTER, Part No. - F8835100 3 ea [email protected] 30

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

OEM authorization letter (for dealer bidders)

6

GST registration documents and ECL GSTN reference

7

Bidder undertaking stating no liquidation/bankruptcy

8

Authenticated documents with official seal

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for the OEM spares tender in Jharkhand 2025?

Bidders must be M/s TIL Limited or an authorized dealer with current OEM authorization. Prepare PAN, GSTIN, cancelled cheque, EFT mandate, and GST documentation. Include HSN codes and make on all items, and submit authenticated documents with seal for vendor code creation.

What documents are required for vendor code creation in this tender?

Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, OEM authorization letter (for dealers), and GSTN reference. Ensure all documents are authenticated with organization seal and match the ECL GSTN 20AAACE7590E3ZX.

What is the delivery location and scope for installation?

Delivery is to Rajmahal Area Stores, Depot Officer, Bara Simra - Lalmatia, Godda, Jharkhand 814165. Installation/commissioning, if covered in scope, occurs at the same depot; bidder should plan for possible on-site handling and commissioning tasks.

What is the quantity variation allowed under the option clause?

The purchaser may increase or decrease the quantity up to 25% of bid quantity at contract placement and during the currency of the contract at contracted rates. Additional time follows a specific formula with a minimum 30 days.

What are the key product categories in this spares tender?

Categories include limit switches, 24V relays, 24V solenoid valves, filters (fuel, oil, air), belts, ignition switches, and related assemblies—each to be specified with HSN code and OEM brand.

What GST terms apply to reimbursements in this tender?

GST reimbursements are based on actuals or the applicable lower rate, subject to the maximum quoted GST percentage. ECL GSTN is 20AAACE7590E3ZX; bidders must align with GST terms.

What standards or certifications are expected for compliance?

Bidders must declare standard compliance for items (HSN, OEM, and IS/ISO references where stated). Ensure ISI or other applicable certifications are included if specified on item labels and are clear in the bid package.

When is delivery expected after order placement under the option clause?

Delivery start is governed by the last date of the original delivery order; extended delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

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