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Office Of Dg (ace) DRDO File/Folder, Flags, Envelopes Tender Chandipur Odisha IS 13892 IS 8499 2026

Bid Publish Date

13-Feb-2026, 5:37 pm

Bid End Date

28-Feb-2026, 6:00 pm

Progress

Issue13-Feb-2026, 5:37 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3700

Category

Correspondence Envelopes (V3) Conforming to IS 13892

Bid Type

Single Packet Bid

Key Highlights

  • • Mandatory IS compliance: IS 13892 for envelopes and IS 8499 for file tags
  • • Delivery address: Proof & Experimental Establishment (PXE), Chandipur, Odisha 756025
  • • Payment term: 100% within 10 days after CRAC issuance
  • • Penalty: Liquidated Damages 0.5% per week, max 10% of contract value
  • • Option clause: quantity may change ±25% during contract and currency period
  • • Automatic scope: Only supply of goods; installation/commissioning, if any, as per ATC
  • • GST: Bidder responsible for applicable GST; reimbursement as per actuals or quoted rate

Categories 2

ADHESIVE MACHINE

Tender Overview

The Office Of Dg (ace) on behalf of the Department Of Defence Research & Development invites supply of multiple stationery categories, including File/Folder sets with binding mechanisms, Self Adhesive Flags, Correspondence Envelopes conforming to IS 13892, Paper Punch Machines, Staplers, and Tags for Files conforming to IS 8499. The procurement location is Proof & Experimental Establishment (PXE), Chandipur, Balasore, Odisha 756025. Bid scope encompasses end-to-end supply of goods with standard-compliant packaging, color varieties, and physical dimensions as per tendered specifications. A key differentiator is adherence to IS 13892/IS 8499 standards and the option clause allowing quantity adjustments up to 25%. The opportunity targets DRDO’s PXE inventory refresh with standardized office stationery and filing accessories.

Technical Specifications & Requirements

  • Product categories: File/Folder with binding mechanism; Self Adhesive Flags; Envelopes (with/without window), Paper Punch Machine, Staplers, Tags for Files
  • Standards to meet: IS 13892 (envelopes) and IS 8499 (tags)
  • Key dimensions/attributes to define: flag dimensions (mm), number of pockets, outer body material, throat depth, punching capacity, stapling capacity, envelope size symbol in mm, window presence
  • Packaging/unit: Type of Unit, No of Tags per Unit; packing details; unit quantity alignment to delivery orders
  • Delivery/installation: Delivered to PXE, DRDO, Chandipur, Odisha; installation not explicitly stated
  • Quality/compatibility: color options, total assorted colors, and compatibility with existing filing systems

Terms, Conditions & Eligibility

  • EMD/Security: Not explicitly disclosed; bidders must review ATC for exact deposits
  • Delivery terms: Option clause permits up to 25% quantity variation; delivery period tied to original order timeline with calculations if extended
  • Payment: 100% payment within 10 days of CRAC
  • GST: Bidder to verify applicable GST; reimbursement as per actuals or capped to quoted rate
  • Documentation: Upload required certificates and documents per ATC; non-submission may lead to rejection
  • Risk & penalties: LD @ 0.5% per week for delays, up to 10% of contract value; full supply obligations must be met

Key Specifications

  • Product categories: File/Folder with binding mechanism

  • Self Adhesive Flags: material, color variety, pad colors, flag dimensions

  • Envelopes: type, window/no window, size symbol (mm), color

  • Paper Punch Machine: punch hole diameter, punching capacity, paper chip tray

  • Staplers: staple pin size compatibility, loading capacity, throat depth

  • Tags for Files: total colors, total tags per unit, overall length of lace

Terms & Conditions

  • Delivery period adjustable by 25% quantity variation under option clause

  • 100% payment within 10 days of CRAC issuance

  • LD for delays: 0.5% per week, max 10% of contract value

Important Clauses

Payment Terms

100% payment within 10 days of consignee receipt-cum-acceptance certificate (CRAC).

Delivery Schedule

Option to increase/decrease quantity up to 25% at contract placement and during currency; delivery period linked to last original delivery order.

Penalties/Liquidated Damages

LD at 0.5% per week of delay, not exceeding 10% of contract value.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • GST registration and compliance with GST requirements

  • Experience certificates for similar supply projects and financial stability

Documents 10

GeM-Bidding-8922855.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 6 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL File/Folder type with binding mechanism Lever Arch Box File/Index File
GENERAL Material of File/Folder Cardboard / Duplex Board
GENERAL File/Folder Size Compatibility 21.5 cm × 35.5 cm (Legal)
GENERAL Cover Design Plain
GENERAL Number of pockets in a File/Folder NA (In case of No pockets)
GENERAL Color of File/Folder Blue

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar product supply

4

Financial statements/balance sheet

5

EMD/Security deposit documentation (as per ATC)

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable)

Frequently Asked Questions

How to bid for the Chandipur DRDO stationery tender 2026?

Submit a complete bid with GST details, PAN, experience certificates, financial statements, and EMD per ATC. Ensure IS 13892 and IS 8499 compliance, and confirm delivery to PXE Chandipur, Balasore, Odisha. Include OEM authorizations if required and attach CRAC-ready delivery schedules.

What documents are required for DRDO PXE Chandipur stationery bid 2026?

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD documentation, technical compliance certificates, and OEM authorizations. Ensure all certificates match tender ATC and Corrigenda; missing docs risk rejection.

What are the key technical standards for envelopes and tags in this tender?

Envelopes must conform to IS 13892 and tags to IS 8499. Vendors should provide dimension details (mm), color options, window presence, and material specifications. Ensure packaging and color assortments align with standard requirements in the BOQ guidance.

What is the payment timeline after CRAC for DRDO Chandipur goods?

Payment is 100% within 10 days of issue of the consignee receipt-cum-acceptance certificate (CRAC). Ensure timely delivery and CRAC documentation to avoid payment delays.

How does the 25% quantity option clause affect delivery timelines?

The purchaser may adjust quantities by ±25% at contract placement and during currency. Delivery timelines extend based on the additional quantity, with minimum 30 days added during extension, ensuring original delivery period constraints are respected.

What are the LD penalties for late DRDO Chandipur deliveries?

Liquidated Damages are 0.5% per week of delay, up to a maximum of 10% of the contract value. Timely supplier performance is essential to minimize LD exposure and preserve contract value.

Which address is designated for delivery of DRDO PXE Chandipur goods?

Delivery must be made to Proof & Experimental Establishment (PXE), DRDO, Chandipur, Balasore, Odisha 756025. Include CRAC documentation and order details to ensure smooth handover at the DRDO facility.

What are the key eligibility criteria for DRDO Chandipur bid submissions?

Eligible bidders must avoid liquidation or bankruptcy, hold valid GST and PAN, provide experience in similar supply, and furnish financial statements. Compliance with IS standards and delivery to PXE Chandipur is mandatory for bid submission.

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