Surat District Panchayat High Mast Lighting Tender Surat Gujarat IS 7098 Part 1 1.1 KV 2026
Progress
Tender Overview
The Surat District Panchayat (Gujarat) invites bids for a High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2) and XLPE Cable up to 1.1 KV. Estimated value is ₹900,000. Location: Surat, Gujarat 394101. Key scope includes installation/commissioning of combined lighting structure and connections under the specified IS standard scope. The tender emphasizes option-based quantity adjustments up to 25% and a delivery timeline linked to the original order terms. Bidders must comply with supplier-office presence in the consignee state and dedicated service support; NSIC exemption applies for eligible startups/MSEs. The rate contract provisions require prior experience and satisfactory performance for similar category products in the last three financial years. Unique evaluation criteria include: 35% single order, 20% x2 orders, or 15% x3 orders relative to estimated value.
Technical Specifications & Requirements
- No BOQ items available; key product category: High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2) and XLPE Cable up to 1.1 KV.
- Standards referenced in terms: IS 7098 (Part 1) for XLPE cable; IS 550 not explicitly listed in data but implied by category.
- Experience requirements: prior supply/installation/commissioning of similar category products in preceding 3 financial years; satisfactory performance certificates required.
- Delivery terms: delivery period as per option clause; minimum additional time 30 days if quantity increases; extension up to original delivery period allowed.
- Service requirements: office in the consignee state; dedicated toll-free support; escalation matrix for service.
- Financials: estimated value ₹900,000; EMD to be submitted unless NSIC exemption applies.
- Documentation: mandatory certificates uploaded with bid per ATC/CTC; OEM/partner arrangements permitted with appropriate certifications.
Terms, Conditions & Eligibility
- EMD submission required unless exempt for NSIC-registered startup/MSE bidders.
- Bidder turnover: average of last 3 years must be at least twice the estimated bid value.
- Rate contract prerequisites include a qualifying prior project with single order at least 35% of estimated value, or two orders totaling at least 40%, or three orders totaling at least 45% of estimated value.
- Office presence: service provider office in the state of the consignee and dedicated service/support channel with escalation matrix.
- Delivery terms: option clause allows quantity variation up to 25%; delivery period adjustments apply with minimum 30 days.
- Documentation: upload all certificates/documents specified in Bid Document, ATC, and Corrigendum; non-submission risks rejection.
- Warranty/AMC specifics not clearly listed; bidders should infer from standard procurement practice and verify during bid submission.
Key Specifications
-
High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2)
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XLPE Cable up to working voltage 1.1 KV
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IS 7098 (Part 1) compliant cables
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Estimated value: ₹900,000
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Delivery period aligned to original delivery order with 25% quantity variation option
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Dedicated service support line and escalation matrix required
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Office of service provider located in state of consignee
Terms & Conditions
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EMD submission required unless NSIC startup/MSE exemption applies
-
Average turnover of last 3 years must be twice the bid value
-
Prior experience: supply/installation/commissioning of similar products in last 3 financial years
-
Delivery period and quantity variation: 25% up/down with minimum 30 days extension
Important Clauses
Payment Terms
Not explicitly stated; bidders should confirm payment terms during bid submission and ensure compliance with standard government procurement practices.
Delivery Schedule
Delivery period linked to last date of original delivery order; extended time calculated as (increased quantity ÷ original quantity) × original delivery period with minimum 30 days.
Penalties/Liquidated Damages
Not specified; bidders should seek explicit LD terms during bid clarification and align with standard contract provisions.
Bidder Eligibility
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NSIC exemption eligibility for startup/MSE bidders
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Average 3-year turnover ≥ 2x estimated bid value
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Experience in supply/installation/commissioning of similar lighting/electrical systems in last 3 financial years
Tender Data
Bid Details
Quantity
66
Category
High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) (Q2) , XLPE Cable for Working Voltage up to and Including 1.1 KV Marked To IS 7098 (Part 1) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
Surat
Delivery Pincodes
394250
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pavra Milankumar Jivabhai | 394250,Taluka Panchayat Office Taluka panchayat Building Mahuva | Surat | Gujarat | 394250 | 6 | 180 | - |
Authority Records
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Documents 4
GeM-Bidding-9760362.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
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Required Documents
GST certificate
PAN card
Experience certificates for similar projects (last 3 financial years)
Financial statements (audited if available)
EMD submission proof or NSIC exemption documentation
Technical bid documents and compliance certificates
OEM authorizations or authorized dealer certificates
Satisfactory Performance Certificates for prior orders (as applicable)
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Installation, testing and demonstration((Installation, testing and demonstration work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) | Yes,Including Civil Work at sites |
| GENERIC | No of LED Luminaires can be fitted in the carriage of each octagonal pole (in Nos) | 6 |
| GENERIC | Lantern carriage Diameter | 1000, 1200, 1500, 2000 Or higher |
| GENERIC | Onsite warranty (in years) | 2, 3, 4, 5 Or higher |
| GENERIC | Height of Octagonal pole (in m) | 10.0 |
| Octagonal Pole Construction | Octagonal pole sheet thickness | 3, 4, 5 Or higher |
| Octagonal Pole Construction | Grades of High Tensile Steel | ISH430LA as per IS:5986 (Grade 355) |
| Base Plate | Width of Base Plate | 300 Or higher |
| Base Plate | Thickness of Base Plate | 16 Or higher |
| Base Plate | Length of Base Plate | 300 Or higher |
| Wind Load | Regional wind withstand capacity which the pole structure support is suitable to withstand (in m/s) | 50, 55 Or higher |
| Electrical System, Cable and Cable connector | Size of Cable(in sq mm) | 16, 25 Or higher |
| LED Flood Light Luminaire | LED Rating/System Wattage/Rated Power (in Watts) | 200 |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid on the High Mast Lighting tender in Surat Gujarat 2026?
Bidders must submit the complete bid with EMD (unless NSIC exemption applies for startups/MSEs), along with GST, PAN, experience certificates, financial statements, and OEM authorizations. Ensure 3-year turnover ≥ twice the estimated value and provide prior project performance certificates. Delivery terms follow the option clause (25% quantity variation).
What documents are required for the Surat lighting tender submission?
Required documents include GST registration, PAN, experience certificates for similar projects, audited financial statements, EMD proof or NSIC exemption, technical bid and compliance certificates, OEM authorization, and performance certificates for prior orders, uploaded per ATC and Corrigendum.
What are the technical standards for XLPE cable in this tender?
The tender specifies XLPE cable up to 1.1 KV working voltage marked to IS 7098 (Part 1). Ensure IS 7098 (Part 1) compliance and confirm any supplementary IS specifications during bid submission. Proper installation and certification are necessary for eligibility.
What is the estimated bid value and EMD condition for this procurement?
Estimated value is ₹900,000. EMD submission is required unless NSIC startup/MSE exemption applies. Verify exact EMD amount and mode (DD/online) in the tender document and submit before bid end date to avoid rejection.
What is the delivery timeline policy for quantity variations in this tender?
Delivery time may extend by calculating: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser can also extend delivery to the original period for the overall order, per option clause.
What eligibility criteria relate to bidder turnover and prior projects?
Bidders must have an average turnover in the last 3 financial years at least twice the estimated bid value. They must demonstrate supply/installation/commissioning experience for similar products in the preceding 3 financial years with satisfactory performance certificates.
Are service support and local office requirements mandatory for bidders?
Yes. The vendor must maintain a dedicated toll-free service line and an office in the state of the consignee, plus an escalation matrix for service support, to ensure timely post-sale service and compliance with contract terms.