Uttar Pradesh Khadi And Village Industries Board Event Management Tender Allahabad Uttar Pradesh 2026
Bid Publish Date
17-Oct-2026, 3:55 pm
Bid End Date
27-Oct-2026, 4:00 pm
Value
₹13,08,550
Location
Progress
Tender Overview
Organization: Uttar Pradesh Khadi And Village Industries Board (upkvib) seeks national-level Event Management Service for complete execution of activity, including workshops and exhibitions at Allahabad, Uttar Pradesh. Estimated value: ₹1,308,550. Scope covers events with attendance above 300 attendees, with delivery of end-to-end management. The contract includes a flexible 25% option clause allowing quantity or duration adjustment at issue and with subsequent consent, enabling scope variation for lumpsum-based services. No BOQ items are listed, signaling a broad, turnkey execution mandate. This tender targets experienced event organizers capable of handling government-backed, large-scale public events. The procurement is categorized under event, seminar, workshop, exhibition management and buyer premises execution.
Technical Specifications & Requirements
- Product/Service: National event management and complete activity execution (workshops/exhibitions) for Government-related program.
- Estimated value: ₹1,308,550.
- Location: Allahabad, Uttar Pradesh 210010.
- Attendee threshold: events designed for above 300 participants.
- Clause: Option Clause 25% – buyer may increase/decrease contract quantity or duration up to 25% at contract issuance and thereafter.
- BOQ: Not provided; no itemized list available.
- Standards/Compliance: Not specified; bidders should align with general government procurement norms and deliverables for event management.
- Delivery/Execution: End-to-end event management including setup, logistics, program execution, and on-site coordination; exact timelines not disclosed.
Terms, Conditions & Eligibility
- EMD: Not disclosed in the available data.
- Eligibility: The terms mention purchase scope and option for quantity/duration variation; explicit year/turnover requirements are not listed.
- Delivery timeline: Not specified; bidders should prepare for typical government event lead times and onsite delivery.
- Payment terms: Not specified in the provided data.
- Documents: Bidders should prepare GST, PAN, experience certificates, financial statements, and standard bid documents consistent with government tenders.
- Penalties/Warranty: Not specified; bidders should inquire for LD or performance bonds during clarification rounds.
Key Specifications
-
Product/Service names: Event management and complete activity execution (workshops/exhibitions)
-
Estimated value: ₹1,308,550
-
Attendee capacity: above 300 participants
-
Location: Allahabad, Uttar Pradesh 210010
-
Delivery/Execution: end-to-end event management, on-site coordination
-
Standards/Certifications: not specified; rely on general government procurement norms
-
BOQ: none available; no itemized quantities
Terms & Conditions
-
EMD amount not disclosed in the tender data
-
25% option clause allows scope/quantity/duration adjustment at contract issue
-
No BOQ items; turnkey execution expected for national-level events
-
Delivery timelines and payment terms not specified; seek clarification
Important Clauses
Option Clause
The buyer can increase or decrease contract quantity or duration up to 25 percent at the time of contract issue; post-issuance, adjustments remain capped at 25 percent. Lump-sum contracts may allow scope/value increase with supplier consent.
Bidder Eligibility
-
Experience in managing government-level events or large public exhibitions
-
Financial capacity to handle a project valued around ₹1.31 million
-
Compliance with standard GST/PAN and bid documentation for government procurement
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1046
Experience Required
3 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Workshop; Complete Execution of Activity; above 300; Buyer premise
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Prayagraj
Delivery Pincodes
212401
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mahendra Kushwaha | 212401,Anuwa Chanethu Mod, Janghai 212401 | Prayagraj | Uttar Pradesh | 212401 | 1 | - | - |
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Documents 5
GeM-Bidding-10052731.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Past Experience Certificates (related to event management for large audiences)
Financial Statements (last 2-3 years)
EMD/Security Deposit (as applicable, not disclosed in tender data)
Technical Bid Documents (methodology, team, prior case studies)
OEM Authorizations (if applicable)
Any prior government project certifications or compliance documents
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for event management tender in Allahabad Uttar Pradesh 2026?
Bidders should prepare GST registration, PAN, and financial statements, plus experience certificates for large-scale events. The tender requires a technical bid and possibly EMD; confirm exact documents from the terms. The 25% option clause allows scope adjustments, so include flexible deliverables and contingency plans.
What documents are required for UPKVIB event services bid Allahabad?
Required documents typically include GST certificate, PAN, 2-3 years of financial statements, at least two government event project certificates, and OEM authorizations if applicable. Prepare a detailed methodology, team bios, and past performance data to demonstrate capability for 300+ attendees.
What is the expected scope of national event management in Allahabad?
Scope covers complete execution of activity for workshops/exhibitions with attendance above 300, including planning, logistics, on-site coordination, and post-event deliverables. The BOQ is not provided, so bidders should outline a turnkey approach and risk mitigation plan.
What is the 25% option clause for this tender in Uttar Pradesh?
The buyer may increase or decrease contract quantity or duration up to 25% at contract issuance and, once issued, adjustments remain capped at 25%. For lumpsum-based services, the scope and contract value may expand with the service provider’s consent.
What are typical payment terms for UP government event bids 2026?
Specific payment terms are not disclosed here; bidders should confirm in clarification. Common terms include milestone-based payments linked to deliverables and on-site acceptance, with possible advance or milestone payments as per government norms.
How to verify eligibility for UPKVIB national event tender in Allahabad?
Verify eligibility by confirming experience in government or large public events, financial stability, GST/PAN validity, and readiness to submit technical and financial bids. Ensure compliance with any OEM authorizations or certifications if required by the buyer.
What are the key risks due to absent BOQ for this tender?
Absence of BOQ means bidders must propose a comprehensive, costed methodology with clear deliverables, timelines, and contingency plans. Emphasize resources, venue management, vendor coordination, and risk mitigation to cover unknown quantities or tasks.